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Event: Nov 15, 2018, 3:31pm
SBRTA GENERAL MEMBERSHIP QUARTERLY MEETING MINUTES 
SBRTA GENERAL MEMBERSHIP QUARTERLY MEETING MINUTES
NOVEMBER 15, 2018

Board Members Present: Steve Ordahl, Susan Pharr, Sandy Schlager, Lutz Pape, Beena Ordahl, Carol Mihal

Members Present: Attendance sheets are kept in the secretary’s binder with the printed copy of the minutes.

1. Call to Order: Steve Ordahl, President, called the meeting to order at 3:31 P.M.

2. Introduction of Guests/New Members: Our Membership Chair, Beena Ordahl, reported that membership remains at 110 at this time. Three people are waiting until January 2019 to become members.

3. Announcements: Steve Ordahl deferred announcements until later in the meeting.

4. Approval of September 13, 2018, Minutes
Dean Alfrey moved that the minutes from the September 13, 2018, quarterly general membership meeting be approved as written. It was seconded by Mike Fielding. Motion carried.

5. Election of Officers
a. Steve announced the election of officers. Ballots were passed out to the members sans those that had voted via email prior to this meeting.
The collection and counting of the votes was handled by Phil Preston and Kevin Shick. The results were announced to those members present.
b. The new Board of Directors for 2019 is:
*President: Susan Pharr
*Vice President: Lee Stastny
*Secretary: Dan Smejkal
*Treasurer: Lutz Pape
*Events Chairman: Sue Cook
*Membership Chairman: There was no candidate for this position. A Membership Chairman will be appointed and announced by the 2019 Board of Directors in January.

6. Treasurer’s report and proposed budget for 2019
a. SBRTA is in a good financial position. The current balance reflects about $2,000.00 more than the originally projected amount for 2018.
b. The current balance of the operating account as of 10/31/2018 is $4,510.44. Lutz noted that we can generate no more than 35% of our revenues from outside sources to retain our club’s nonprofit status.
c. The projected 2019 budget has a starting balance of $4,510.44. Additional revenues during the year from membership dues, revenues generated by the Steiness Festival, and sponsor contributions will amount to approximately $3,700.00. In general the line item expense budget projections remain the same or are slightly increased. The website expense is a new line item and was allocated $700.00 for 2019. Total projected expenses for 2019 are expected to be $2,600.00. Therefore, the operating bank balance at the end of 2019 should amount to approximately $5,500.00.
d. A motion was made by Sandy Schlager to adopt the proposed budget for 2019 as presented by Lutz Pape, SBRTA Treasurer. Bo Jessop seconded the motion. The motion carried.
e. The Robson Grant account has a current balance of $1,575.00. Projected expenditures are $750.00 leaving a balance of $825.00 at the end of 2019.
f. Members were reminded that annual membership dues for 2019 will remain at $25.00.

7. Director’s Reports
a. Membership: Beena Ordahl
*Beena reminded any new members present today to get their SBRTA welcome gift of a new can of tennis balls before leaving.
b. Events: Carol Mihal
*Carol announced that the last event of this year is the Dedication of the Ed Robson Tennis Training Center that is scheduled immediately after today’s meeting on courts #3 and #4.
c. President: Steve Ordahl
*Steve praised the Events Chairperson, Carol Mihal, and the members of the Steiness Festival committee for all the hard work that went in to making this year’s festival one of the best ever.
*A question was asked regarding what sponsors contributed to the SBRTA festival. Carol Mihal and Steve Ordahl fielded the question. Dr. Kim Tucker, Sonoran Dreams Landscaping, Aaron Franco of State Farm Insurance, Dr. Watson of Chiropractic USA, local dentists Dr. Hohenstein & Dr. Schwartz, Sue Cook’s daughter Dr. Jennifer Cook, Golf Carts of AZ and Charlotte Eckmeyer of Eckmeyer Insurance Services and SBRTA member were all sponsors.

8. Committee Reports
a. Ratings Committee: Dean Alfrey, Chairman
*Pro ratings were completed for 12 members on August 27th.
*Club ratings were completed for 2 members on August 30th.
*No more rating sessions are scheduled for the remainder of the year.
b. Training & Development Committee: Dean Alfrey, Chairman
*Drills of the Week for November will concentrate on volleys.
*Drills of the Week for December will focus on recognizing spin.
*The plaque for the Ed Robson Tennis Learning Center has been purchased and installed. It is mounted outside of court #4. The training center dedication is scheduled immediately following today’s meeting.
*The drills of the week sessions have been attended by 10 or more members each week.
*Between September 26th and October 17th a member paid pro clinic was held. Eight members participated.
*A second “Train the Trainer” session was held on August 27th.
*A tennis training and racquet stringing event was held September 24th.
c. Tournament Committee: Terry Zimmerman, Chairperson
*Plans call for a 55+ Men’s Inter Club team and league competition to get started sometime after the beginning of the year.
*Members present indicated a desire to have one more mixed doubles tournament before the end of 2018. Terry will attempt to get this quickly organized. Details to follow.
*Thanks were extended to Terry for a job well done.
d. Mentoring Committee: Sue Cook, Chairman
*Since there are no new members, the was no committee activity since the last quarterly meeting.
*The committee is getting ready to resume their activities at the beginning of the year and are looking forward to welcoming the three people who plan to become new members after January 1st.
e. Women’s Inter Club Team: Susan Pharr, Co-Captain
*Susan reported that the team has done very well during it’s rookie season. They placed 5th out of 8 teams in the league. There will be three weeks of playoffs in December. Details regarding the schedule will be published as soon as they are finalized.
*SBRTA plans to have a team participate in the Spring League that begins sometime in January 2019.

9. New Business
a. Elmer Klavetter expressed his desire to recognize Dean Alfrey for all of his effort and hard work regarding training and development on behalf of SBRTA members.
b. Elmer started a discussion regarding the renaming of the annual Steiness Festival.
c. A motion was made by Elmer to change the name of the Steiness Festival every three years. It was seconded by Katherine Tossey. Motion failed.

10. Comments & Questions
a. A clarification regarding the skill level requirements for the Monday morning training & development sessions was requested. Steve responded. The Monday development session is open to all members and residents whether rated or unrated. The Monday “Doubles Dominance” session is open to members only. There is no skill level requirement for these sessions.
b. Terry Zimmerman noted that Tim Fudge has stated his approval of the elimination of the windscreens on the north end of courts 3 & 4. After a lengthy discussion, including ideas for different attachments, league and/or tournaments matches, high winter winds, removal of screens from diagonal fencing on courts 3 & 4, and a suggested trial period; it was decided that Dean Alfrey would approach Tim Fudge regarding a trial period for the elimination of said screens and/or an alternative attachment (turn buckles) for the screens so that they may more easily be taken down when needed and replaced afterward.
c. Steve Ordahl extended a thank you for a job well done to outgoing board members Sandy Schlager, Secretary; Beena Ordahl, Membership; and Carol Mihal, Events.
d. Steve thanked the membership for their participation and support of SBRTA and the Board.
e. Georgine Hurst informed the group that one of our member’s sister and family has virtually lost everything in the recent Paradise, CA wildfire. Any member who would like to make a contribution to help Sue Cook’s sister Judy LaLonde and her family get resettled is welcome to do so. Details will follow in an email to all members that will be sent as soon as possible.

10. Adjournment: Ken Gorman moved that the meeting be adjourned. A second was made by Sam Calbone. Motion passed. Everyone was reminded to meet at the courts for the dedication of the Ed Robson Tennis Training Center. The meeting was adjourned at 4:25 PM.

Respectfully Submitted,
Sandy Schlager, SBRTA Secretary

Event: Nov 15, 2018, 3:30pm
SBRTA QUARTERLY GENERAL MEMBERSHIP MEETING 
SBRTA QUARTERLY MEMBERSHIP MEETING
NOVEMBER 15, 2018

Please plan to attend the SBRTA Quarterly General Membership Meeting On Thursday, November 15th beginning at 3:30 P.M. in the La Vista Room. The two main agenda items are the election of officers for the 2019 SBRTA Board and the proposed 2019 budget. A quorum is needed to conduct business. You won't want to miss this important meeting. See you there.

The Dedication of the ED ROBSON TENNIS TRAINING CENTER will immediately follow the meeting.

AGENDA

1. Call to order
2. Introduction of guests/new members
3. Announcements
4. Approval of September 13, 2018 minutes
5. Election of Officers
6. Treasurer’s report and proposed 2019 budget
7. Director’s Reports
8. Committee Reports
9. New Business
11. Comments/questions from members
12. Adjournment

Event: Nov 06, 2018, 3:01pm
November SBRTA Board Meeting Minutes 
SBRTA BOARD MEETING 11/06/2018 MINUTES

Board Members Present: Steve Ordahl, Susan Pharr, Beena Ordahl, Lutz Pape, Sandy Schlager, Carol Mihal
Members Present: Dan Smejkal

1. Call to Order
a. Steve Ordahl, President, called the meeting to order at 2:58 P.M.
2. Approval of September Board Meeting Minutes
a. Lutz Pape moved that the minutes of the September 11th. board meeting be approved as submitted. Carol Mihal seconded. Motion carried.
3. Financial Update
a. Lutz Pape, Treasurer
*The club’s bank balance as of 10/31/2018, is $4,510.44. It is predicted that there will be a similar balance to carry over to the 2019 budget.
*The Robson Grant balance as of 10/31/2018 is $1,575.05. Any monies not used during 2018 will be carried over to 2019.
*Discussion was had regarding the proposed budget for 2019. Sue Pharr has formed a committee regarding a new webpage. It suggested that Lutz budget $700.00 for that purpose in the 2019 budget.
*The proposed budget will be presented to the membership at the quarterly meeting on November 15th.
4. Review of the 2018 Steiness Festival.
a. Carol Mihal, Events Chairman
*Carol presented a report outlining income and expenditures for the festival. All expenses were able to be met with the funds generated by player registration fees, dinner ticket sales, and sponsors with some surplus funds to be carried over to 2019.
*All indications are that this year’s festival was very successful.
*The “Festival Kickoff” exhibition match and social was well attended and enjoyed by many members.
*The Ed Robson Tennis Training Center Dedication is scheduled for November 15th. immediately following the quarterly membership meeting.
*No event has been planned for December.
5. Directors’ Reports
a. Membership: Beena Ordahl
*Membership stands at 110.
*There are two additional tennis players planning to become members in January 2019.
b. Events: Carol Mihal
*Carol delivered framed pictures of the Steiness Festival teams to each sponsor.
*There is a half case of tennis balls left over from the festival. These will be given to the Membership Chairman to use for welcoming new members.
c. Vice President: Susan Pharr
*Susan reported that two members have stepped up to fill the position of Membership Chairman which was left vacant when the candidate opted not to run. The new board will make the appointment in January, 2019.
6. Committee Reports
Susan Pharr received written reports from each committee chairperson. She reported the following to the board members:
a. Training & Development Committee: Dean Alfrey, Chairperson
*Drills of the week during November will concentrate on volleys
*During December, the drills of the week will focus on recognizing spins. Elmer Klavetter is the trainer.
*The Ed Robson Tennis Training Center plaque has been purchased and installed. The dedication is scheduled for November 15th.
*The Drills of the Week sessions have been attended by 10 or more members per session.
*The member paid pro clinics held between September 26th and October 17th were attended by eight members.
*The second “Train the Trainer” session was held on August 27th.
*The SBRTA “Training and Racquet Stringing” event was held on September 24th.
b. Rating Committee: Dean Alfrey, Chairperson
*No rating sessions are planned for the remainder of 2018.
*Pro ratings were completed for 12 members on August 27th.
*Club ratings for two members were held on August 30th.
c. Tournament Committee: Terry Zimmerman, Chairperson
*The committee has had discussions regarding a men’s Interclub 55+ League.
*Terry will contact Nancy Hosford with the SB Tennis Club regarding the league.
*Plans call for January as the tentative date to begin the league.
d. Mentoring Committee: Sue Cook, Chairperson
*No report submitted at this time.
7. New Business
*The 2019 board will appoint a Membership Chairman in January 2019.
*The website committee composed of Susan Pharr, Dan Smejkal, Lee Stastny, and Tove Pape have met and are looking at commercial website set-ups and court scheduling programs. There is a cost involved for the commercial software. The target date for the new website is tentatively the first quarter of 2019.
*It was reported that the ladies inter club league team is doing well.
8. Adjournment
*Lutz Pape moved that the meeting be adjourned. Beena Ordahl seconded. Motion carried. The meeting was adjourned at 3:45 P.M.

Respectfully submitted,
Sandy Schlager, SBRTA Secretary

Event: Nov 06, 2018, 3:00pm
SBRTA Board Meeting 
The next meeting of the SBRTA Board is scheduled for Tuesday, November 6th at 3:00 P.M. at the Hacienda. Members are invited to attend.

Event: Sep 13, 2018, 3:01pm
Minutes of the September 13th SBRTA Quarterly General Membership Meeting 
Board Members Present: Steve Ordahl, Susan Pharr, Sandy Schlager, Lutz Pape, Beena Ordahl, Carol Mihal

Members Present: Attendance sheets are kept in the secretary’s binder with the printed copy of the minutes.

Call to Order: Steve Ordahl, President, called the meeting to order at 3:00 P.M.

Introduction of Guests/New Members.
*Our Membership Chair, Beena Ordahl, reported that 26 new members have joined since January 2018 bringing the total membership to 110.
*Ten new members were present and welcomed at this meeting.
*Beena reminded us that all members must have a signed tennis waiver on file. Forms were made available for members at the meeting.

Announcements: Steve Ordahl
*On Tuesday, September 25th, the Stadium Court will be in use for a professional pickle ball clinic. Please make note and plan accordingly.
*Beginning Wednesday, September 26th, the Stadium Court will be resurfaced. This will take approximately one week to complete. The court should be ready for use by October 4th or 5th in time for the Steiness Festival.

Approval of April 20, 2018, Minutes
*Mike Fielding moved that the minutes from the April 20, 2018, quarterly general membership meeting be approved as written. It was seconded by Bill Harvey. Motion carried.

Treasurer’s report and proposed dues for 2019
*Our treasurer, Lutz Pape, reported that the operations budget started with $2,636.57 in January of this year. It was projected that approximately $2,700.00 would be added to this account. Expenditures were projected to be about $2,800.00. The club is within the budget projections and a carryover of $3,117.57 to the 2019 budget is anticipated.
*Sponsorships for the Steiness Festival have been well received. The club may have some excess money from these donations to add to the operations account after expenses for the festival have been paid.
*The Robson Grant account has a balance of $1,727.30.
*The annual membership dues for 2019 will remain at $25.00.

Nominations Committee: Wes Hurst, Chair Members: Phil Preston and Anita Zimmerman
*Wes presented the nominees for the 2019 proposed slate of officers. They are:
President: Susan Pharr
Vice President: Lee Stastny
Secretary: Dan Smejkal
Treasurer: Lutz Pape
Events: Donna Scott
Membership: Sue Cook

Nominations from the floor
*No further nominations from the floor were made.
*Dean Alfrey moved that the proposed slate of officers presented by the Nominations Committee be accepted. Tove Pape seconded. The motion passed.
*Steve Ordahl reminded the membership that the election will take place at the November 15, 2018, quarterly membership meeting. A quorum must be present in order to conduct the vote. Please mark your calendar and plan to attend this important meeting.

Directors’ Reports
*Secretary, Sandy Schlager: Sandy circulated sign-up sheets for the five standing committees and encouraged members to volunteer.
*Vice President, Susan Pharr
-Susan announced that as of October 1st, the organized play scheduled sessions will begin one hour later.
-Members who participated in the first “Doubles Domination” Strategy series have been emailed a questionnaire. Please respond as soon as possible.
-The SBRTA ladies’ inter-club team numbers 14 players at the 3.0 - 3.5 level. Matches will be held at various local venues on Fridays between September and December. Watch for further information and come to the matches to support our SBRTA team.
*Events, Carol Mihal
Steiness Festival:
-Registered players number 47
-Reservations for dinner are at 88
-The celebration dinner will be in the ballroom of the new Ranch House. There will be hors d’oeuvres before dinner with music and dancing after dinner. Eric Shaffer and his band, The Other Troublemakers, will provide live music.
-Members need to get their checks to Carol as soon as possible.
-More volunteers are needed for the festival tennis court set-up coordinated by Dean Alfrey. A sign up sheet was circulated.
-It was reported that Krista Steiness and ten of her family members will attend the celebration dinner. The SBRTA will cover the cost of Krista’s dinner.
-A big thank you was extended to Carol and her committee for all their hard work regarding the festival.
September Event:
-A “Tennis Community Evening Out” will be held at the Culinary Dropout on Wednesday, September 26th. Details will be forthcoming.

Committee Reports
*Tournament Committee: Susan Pharr reported for Terry Zimmerman, Chair, who was unable to attend this meeting.
-There was great participation and excitement about the SBR vs SB Tournament. Future matches are being planned.
-Terry is working with Chris Madsen to form a men’s 55+ inter-club team. If you are interested, please contact Terry Zimmerman.
*Training & Development Committee: Dean Alfrey, Chair
-The first series of sessions for Doubles Domination Strategy was a huge success. Plans are being made for a second series of clinics beginning in November. Watch for further details.
-A “Train the Trainer” session led by Chris Madsen was held on August 27th. Trainers include Sue Cook, Susan Pharr, Ken Gorman, Tove Pape, Ray Shaffer, Terry Zimmerman, and Ginger Buetow.
-A new “Drills of the Week” session is being held on Monday mornings and led by Ginger Buetow. Sign up on the website under the “Doubles Domination” session.
-Beginning September 26th, a four-week pro clinic led by Chris Madsen will be held. The fee of $80.00 is due on the first day. Deadline to sign up is September 14th. An email with all the details has already been sent to all members.
-On September 24th, the SBRTA will sponsor a clinic for members that will also include information about racquet stringing and racquet selection. The clinic will be on court #1 (Stadium Court) beginning at 5:00 PM.
*Ratings Committee: Dean Alfrey, Chair
-The SBRTA held a club rating session where eight members received a rating of 1.5 or 2.0. The house ratings require a panel of members with a 3.0 or higher rating to be able to rate players at the 1.5 to 2.0 level.
-A rating session for members trying to achieve a 2.5 or higher rating must be headed by a tennis pro. Under Chris Madsen’s direction, twelve members achieved a 2.5 or higher designation at the most recent rating session.

Selection of Steiness Festival Teams
*The captain of the Blue Chamois team is Georgine Hurst. The captain for the Red Marmots is Terry Zimmerman.
*Under the direction of the team captains, with Dean Alfrey standing in for Terry Zimmerman, a random drawing was held. Team captains will notify participants of which team they are on.
*Guidelines were decided upon by the team captains. Copies of the guidelines were passed out to those participants in attendance.
*Team Shirts may be ordered through Mike Fielding. An email has already been sent to all members regarding the details. The deadline to get a shirt in time for the festival is September 19th. Checks are to be made payable to AZTEC.

New Business
*Bill Harvey brought up the issue of adding a 3.5 - 4.0 mixed doubles session to the organized play schedule. After much discussion, it was decided that a group of interested 3.5-4.0 players should meet to further explore this option. Bill Harvey volunteered to act as coordinator.

Comments/Questions
*A member inquired as to whether SaddleBrooke will be holding their annual tennis demonstration event. Linda Bowman informed the audience that this event is on hold for now. She will let the club know if and when the event will be held.
*Some of the landscaping work around the tennis courts can be loud and the chemicals and/or products used can be very odorous. It is felt that this creates an “unhealthy” environment for tennis players. After discussion, it was decided that Steve Ordahl will approach Tim Fudge about this concern.

Adjournment: Wes Hurst moved that the meeting be adjourned. A second was made by Phil Preston. Motion passed. The meeting was adjourned at 4:17 PM.



Respectfully Submitted,

Sandy Schlager, SBRTA Secretary

Event: Sep 13, 2018, 3:00pm
SBRTA General Membership Quarterly Meeting Agenda 
Mark your calendar and plan to attend the quarterly meeting. You won't want to miss the presentation of nominees for the 2019 board, the proposed 2019 dues, and the selection of the teams for the Steiness Festival!

WHEN: THURSDAY, September 13th
TIME: 3:00 P.M.
WHERE: La Mesa Room at La Hacienda

Please remember that a quorum (currently 28 members) is required to conduct business. See you there.

SBRTA MEMBERSHIP MEETING
SEPTEMBER 13, 2018

AGENDA
Call to order Steve
Introduction of guests/new members Beena
Announcements Steve
Approval of April 20, 2018 minutes Sandy
Treasurer’s report and proposed 2019 dues Lutz
Nominating committee report Wes
Nominations from the floor Steve
Directors’ reports All
Committee Reports Dean, Sue, Terry
Selection of Steiness Festival Teams Georgine/Terry
New Business
Comments/questions from members
Adjournment

Event: Sep 13, 2018, 3:00pm
QUARTERLY GENERAL MEMBERSHIP MEETING 
You won't want to miss the quarterly general membership meeting scheduled for THURSDAY, September 13th in the La Mesa Room beginning at 3:00 P.M.
Agenda items include the presentation of the 2019 slate of officers nominees by the Nominations Committee, the presentation of the proposed 2019 operating budget, and the selection of teams for the 2018 Steiness Festival.
See you there!

Event: Sep 11, 2018, 4:01pm
SBRTA September Board Meeting Minutes 
Board Members Present: Steve Ordahl, Susan Pharr, Beena Ordahl, Sandy Schlager, Carol Mihal, Lutz Pape

1. Call to Order: Steve Ordahl, President, called the meeting to order at 3:57P.M.

2. Approval of April Board Meeting Minutes: Lutz Pape moved that the minutes of the August 21st. board meeting be approved as submitted. Beena Ordahl seconded. Motion carried.

3. Financial Update: Lutz Pape, Treasurer
a. The club’s bank balance as of 8/21/2018, is $3,117.95. It is predicted that there will be a healthy balance to carry over to the 2019 budget.
b.The Robson Grant balance as of 8/21/2018 is $1,727.30. Any monies not used during 2018 will be carried over to 2019.
It was recommended that dues for 2019 remain at $25.00 per member. Lutz so moved and it was seconded by Carol Mihal. Motion passed.
c. Lutz has contacted Dr. Kim Tucker re SBRTA Sponsorship. He will again make a follow-up contact.
d. Sue Pharr has formed a committee regarding a new webpage. She suggested that Lutz budget $300.00 for that purpose in the 2019 budget.

4. Directors’ Reports
a. Membership: Beena Ordahl
*Membership stands at 110.
*Waivers: All players must sign a waiver. A copy for each member is kept in the Membership files. Beena contacted Sue Cook to ascertain if waivers can be accommodated by the Mentor Committee. It was decided that the responsibility will remain with the Membership Chairperson.
*A copy of the waiver is on the SBRTA website. Members may down load a copy if they wish to do so. There are waivers in the storage shed on the courts. In addition Dean Alfrey and Susan Pharr have copies with them to give to new members they encounter on the courts.
b. Events: Carol Mihal
*Steiness Festival Update
-Forty-seven members have registered to play in the Steiness Festival.
-Eighty-eight members and guests have made reservation for the celebration dinner.
-Some people still need to pay the festival participation fee and/or dinner costs. Carol will create an email for the secretary to send to all members with a deadline for submitting their checks.
-Fund raising efforts are going very well. The contributions from 6 sponsors total approximately $1,500.00
-Carol has contacted Steve Weiss to take photographs during the festival.
-Krista Steiness and 10 of her family members will attend the dinner.
*September Event: “A Tennis Evening Out” at the Culinary Dropout is planned for September. Details will be forthcoming.
c. Susan Pharr, Vice President
*As of October 1st, organized play will begin one hour later. Susan will take care of changing the times in the sign-up portion of the website. Sandy Schlager, secretary, will send an email to all members before October 1, 2018.
*An ad hoc website committee has been formed. Susan will chair the committee. Committee members include Tove Pape, Lee Stastny, and Dan Smejkal.

5. Future Meeting Dates
*The next board meeting will be held on Tuesday, November 6, 2018, beginning at 3:00 P.M.
*The last quarterly general membership meeting for the year is scheduled for THURSDAY, November 15, 2018, beginning at 3:00 P.M.
*Steve will reserve rooms for the meetings.

6. New Business
*Two new business items were presented by Steve Ordahl, President:
-A discussion related to “gender designated” organized play was had. It was decided that the language in the guidelines for court usage in sections 3 and 4 is unclear. Steve will revise the wording and will present recommendations to the board and the membership for approval.
-Further discussion regarding “official colors” for SBRTA logo tennis clothing was had. It came to light that an informal designation of white and light blue colors as official colors was informally decided upon by the first SBRTA board. However, no documentation has been found. This issue was tabled and will be addressed by the board at a later date.

7. Adjournment: Carol Mihal moved that the meeting be adjourned. Susan Pharr seconded. Motion carried. The meeting was adjourned at 5:02 P.M.


Respectfully submitted,
Sandy Schlager, SBRTA Secretary

Event: Sep 11, 2018, 4:00pm
SEPTEMBER SBRTA BOARD MEETING 
The SBRTA Board Meeting is scheduled for Tuesday, September 11, 2018, beginning at 4:00 P.M. in the LaVista Room. Members are welcome to attend.

Event: Aug 21, 2018, 3:01pm
August SBRTA Board Meeting 
SBRTA Board Meeting Minutes
August 21, 2018

Board Members Present: Steve Ordahl, Susan Pharr, Beena Ordahl, Sandy Schlager, Lutz Pape, Carol Mihal

Members Present: Wes Hurst, Ken Gorman, Ginger Buetow

Call to Order: Steve Ordahl, President, called the meeting to order at 3:02 P.M.

Approve April Board Meeting Minutes: Lutz Pape moved that the minutes of the June 12th. board meeting be approved as submitted. Susan Pharr seconded. Motion passed.

Committee Reports
*Susan Pharr read the written committee reports submitted for this meeting.
**Ratings Committee Dean Alfrey, Chairperson
A club rating clinic was held on July 30, 2018. Six members achieved a1.5 or 2.0 rating. The next club rating clinic is scheduled for August 27th. Members who need to be rated may do so on the August date in time to participate in the Steiness Festival.
**Training & Development Committee Dean Alfrey, Chairperson
*Advanced Doubles Strategies Sessions are going very well. At least 10 members and two trainers have participated at each session. Three more trainers are being added. Chris Madsen will lead the next “Train the Trainer” clinic on August 27th from 6:00 - 8:00 P.M.
*Beginning September 19 is the next series of 4-week clinics led by tennis pro Chris Madsen. Member cost for all four sessions is $80.00.
*The last pro led Q2 clinics were held between June 6th - 27th. Twelve members from 2.5 to 4.0 levels participated.
*The next club sponsored pro clinic is scheduled for September 24th. Details to be forthcoming.
**Mentor Committee Sue Cook, Chairperson
*Each month the male committee members, Alan Call & Ray Schaffer, have been contacting four male members who have not been participating in tennis for a while.
*The women’s luncheon held August 9th was a huge success. Twenty-four members attended. Salad & desserts were donated by the committee members. Many inactive players attended and several expressed an interest in continuing membership so that they could attend club functions even though they are not currently able to play.
**Tournament Committee Terry Zimmerman, Chairperson
*The SBRTA hosted a men’s and women’s doubles tournament with SaddleBrooke. There were many spectators as well as the participants. A good time was had by all with lots of positive comments even though the weather was a bit hot and humid. Plans call for making this a regular event.
*Susan Pharr will be submitting an article along with pictures to be published in the SaddleBrooke Ranch Round Up newspaper.
**Nominations Committee Wes Hurst, Chairperson
*Wes presented a slate of nominees for the 2019 SBRTA Board. The slate will be announced at the general membership meeting on September 13th. Nominations will be taken from the floor at that time.
*Nominees will need to submit a bio which is to be published before the November general meeting. A ballot will be created listing all nominees. Members unable to attend the general meeting in November will be allowed to vote via email.
*The nominees are:
President: Susan Pharr
Vice President: Lee Stastny
Secretary: Dan Smejkal
Treasurer: Lutz Pape
Events: Donna Scott
Membership: Sue Cook

Financial Update
*Lutz Pape, Treasurer, presented a handout depicting the projected expenditures for 2018 and the actual expenditures as of 8/21/2018. As of this date the expenditures made comprise about 58% of the budgeted amount. It is expected that club expenses will continue to be within the projected estimates. The club’s bank balance as of 8/21/2018, is $3,117.95.
Lutz asked the board members to look over the line item budgeted amounts and to make any suggestions for changes to him by September 1st. Lutz will prepare a proposed budget to present to the membership at the September 13th meeting.
*The Robson Grant balance as of 8/21/2018 is $1,727.30. Any monies not used during 2018 will be carried over to 2019.

Directors’ Reports
**Membership: Beena Ordahl
*There have been 22 new members since January; 15 of those have joined since June.
*Waivers: All players must sign a waiver. Beena keeps a copy in the Membership files.
Beena will contact Sue Cook to ascertain if waivers can be accommodated by the Mentor Committee. However, all signed copies will be maintained in the Membership files.
*Ken Gorman will put a blank form on the website in the “File Cabinet” so members may print their own copy.
**Events: Carol Mihal
*The Events Committee budget balance is $245.67 plus $50.00 reserved for a possible December event.
*****Steiness Festival Update
*It is estimated that 40 people will play in the Steiness Festival. So far, 26 members have signed up to play and 60 have signed up for the dinner. All checks will be made out to SBRTA. Carol will be sure that checks are forwarded to Lutz, treasurer, for deposit.
*Carol provided an estimated budget of $520.00 that will be needed to cover festival costs.
*Details regarding the celebration dinner at the new Ranch House have been emailed to each member via Paperless Post.
*Sub-committees for decorations, facilities and grandstand set-up, and t-shirt ordering have been formed. Team captains will handle the ordering for team shirts with the final ordering to be (tentatively) completed by Mike Fielding by September 20th.
*Fund raising efforts to find sponsors are going forward. All sponsors and Chris Madsen will be invited to the dinner. Each sponsor and Chris will be allowed to bring one guest.
*Carol will create a reminder email for the festival registration as well as the dinner that the SBRTA secretary will forward to all members.
*A BIG thank you was extended to KEN GORMAN for all his efforts to have online registration for the festival on the website. His help has been invaluable.

Next Board Meeting
*The next board meeting will be held on Tuesday, September 11, 2018, beginning at 4:00 P.M. in the La Vista Room.
*The general membership meeting is scheduled for THURSDAY, September 13, 2018, in the La Mesa Room beginning at 3:00 P.M.

New Business
**Several new business items were presented by Susan Pharr, Vice President
*Creation of a ladies inner-club league team was suggested. The season to play other clubs in this area is between September and December. Sue will send information to the members as soon as possible.
*The building of the 5th tennis court is planned, but there is no timeline yet. Susan spoke with Tim Fudge and he confirmed this information. Steve will make a phone call re gaining further information.
*Several members are interested in having an organized time on Sunday for “Sunday Singles” play. Currently it is handled as a pick-up game with the courts/courts being reserved through the fitness center. This is the procedure that will be continued at this time.
*Ray Shaeffer contacted Susan Pharr regarding the SBRTA coordinating its organized play schedule to coincide with the pickle ball organized play schedule. This is a topic for further discussion.
*The board was reminded that the Pickleball Association has made arrangements to use the Stadium Court on the morning of Tuesday, September 25th for a professional pickle ball clinic presentation. The court will be in use until 1:00 P.M.
*There was an inquiry as to whether there were “official colors” for SBRTA logo tennis clothing. There are no official club colors at this time.
**Website issues
*Ken Gorman is retiring as the site manager as of July, 2019. Plans need to be made regarding the continuation of our website.
*Ken stated that there are no changes in the use of the website, but other issues (such as a photo gallery) may want to be considered.
*Susan Pharr volunteered to head a task force committee regarding this issue. Ken Gorman asked that he be involved with the committee.

Adjournment: Lutz Pape moved that the meeting be adjourned. Carol Mihal seconded. Motion carried. The meeting was adjourned at 4:37 P.M.



Respectfully submitted,



Sandy Schlager, SBRTA Secretary

Event: Aug 21, 2018, 3:00pm
SBRTA BOARD MEETING 
The SBRTA Board will meet at La Hacienda on Tuesday, August 21st. beginning at 3:00 P.M. Members are invited to attend.

Event: Jun 12, 2018, 4:01pm
SBRTA JUNE BOARD MEETING 
June 12, 2018, is the date of the next SBRTA Board Meeting. The meeting will begin at 4:00 P.M. in the La Vista Room. Members are welcome to attend.

Event: Jun 12, 2018, 4:01pm
SBRTA Board Meeting Minutes June 12, 2018 
Board Members Present: Steve Ordahl, Susan Pharr, Beena Ordahl, Sandy Schlager, and Lutz Pape (Lutz joined the meeting in progress at about 4:20 P.M.)
Members Present: Sue Cook, Wes Hurst

Call to Order
Steve Ordahl, President, called the meeting to order at 3:57 P.M.

Approve April Board Meeting Minutes
Susan Pharr moved that the minutes of the May 22nd. board meeting be approved as submitted. Beena Ordahl seconded. The motion passed.

Committee Reports
Susan Pharr read the written committee reports submitted for this meeting.
*Ratings Committee Dean Alfrey, Chairperson
A pro-led rating clinic was held on May 21, 2018. The next pro-led rating clinic is scheduled for August 27th. Members who need to be rated may do so on the August date in time to participate in the Steiness Festival.
*Training & Development Committee Dean Alfrey, Chairperson
-The second quarter pro-led serving clinics are underway with 12 participants.
-Chris Madsen trained club member trainers on May 8th.
-Club members were led through the first “Train the Trainers” session which was led by Susan Pharr and Elmer Klavetter on May 30th.
-The advanced Doubles Training Class, using the Doubles Domination videos as its base, was held on June 11th with 13 participants. It will continue for the next four weeks.
*Mentor Committee Sue Cook, Chairperson
The committee has been contacting members who have not been participating in tennis for a while. Many of them participated in the Poker Tennis Event on June 8th. Positive comments were received regarding the committee’s effort to reach out to members and their encouragement to participate in tennis activities. The committee will continue to contact players.
*Tournament Committee Terry Zimmerman, Chairperson
-Comments from the last Mixed Doubles Round Robin Tournament were very positive. The next tournament will be scored by match play only.
-The committee members had a meeting on June 11th.
-Chris Madsen, Tennis Pro, met with the committee to plan an Inter-club Team Tennis Tournament between SBR & SB. A tentative date was set for August 1st. & 2nd. Details will be forthcoming.
-The formulation of an Inter-club 55+ League is being considered. Teams may possibly include SaddleBrooke HOA1 and HOA2, Rancho Vistoso, Dove Mountain, and SaddleBrooke Ranch.
-Steve will reiterate with the committee that competitive play will be for rated players only.

Financial Update
Lutz Pape, Treasurer, reported no changes since the May 22nd board meeting. Currently, 57% of the operations budget has been expended leaving a balance of $2,448.82. Of the original $2,600.00 in the Robson Training & Development Grant, 44% of its allowed funds have been spent leaving a balance of $1,727.30.

Directors’ Reports
*Membership: Beena Ordahl
There are no new members at this time. The Mentor Committee has been contacting new and/or interested residents about SBRTA membership and events.
*Events: Sue Cook reported for Carol Mihal.
-A committee of volunteers met to begin planning for the Steiness Festival scheduled for October 11, 12, & 13, 2018.
-The Steiness Festival committee plans to have the drawing for the festival teams at the next general meeting, They made a request that the meeting be held on or before September 14th. After discussion, a tentative date of Thursday, September 13, 2018, at 3:00 P.M. was agreed upon. Steve will arrange to reserve a room for the meeting.
-The committee is asking the SBR art community to create a logo to be used for the festival.
-A pool party event is being planned for sometime this summer.
*Vice President: Susan Pharr
-Susan reported that a letter for the Robson sales staff with SBRTA information to be used with prospective buyers is ready to go and will be given to the SBR sales staff soon.
-Wes Hurst has passed on the information needed for marketing and publicity to Susan. She is preparing information for the Ranch Reminder emails as well as articles for the SBR Round Up newspaper.
-Plans are being made to use the website organized tennis play sign up page so that members may sign up for special events online.
-A request will be made to Tim Fudge to add a bottle filler to the existing water fountains on or near the courts.
*Secretary: Sandy Schlager
Samples of the committee sign up forms to be used at the September general meeting were shared with board members.
*Nominations Committee: Wes Hurst, Chairperson
-Wes is in the process of contacting members to participate on this committee.
-Information regarding the nominating process was shared.
-The proposed slate of officers must be posted by August 31, 2018.

Next Board Meeting
The next board meeting will be held on Tuesday, August 21, 2018, beginning at 3:00 P.M. Steve will reserve a room. There will be no meeting in July.

New Business
None at this time.

Adjournment
Lutz Pape moved that the meeting be adjourned. Sandy Schlager seconded. Motion carried. The meeting was adjourned at 4:51 P.M.


Respectfully submitted,
Sandy Schlager, SBRTA Secretary

Event: May 22, 2018, 3:01pm
SBRTA BOARD MEETING MINUTES MAY 22, 2018 
SBRTA BOARD MEETING MINUTES
MAY 22, 2018

Board Members Present: Steve Ordahl, Susan Pharr, Lutz Pape, Beena Ordahl, Sandy Schlager

Members Present: Sue Cook, Wes Hurst, Terry Zimmerman

Call to Order
Steve Ordahl, President, called the meeting to order at 3:00 P.M.

Approve April Board Meeting Minutes
Beena Ordahl moved that the minutes of the April 10th board meeting be approved as submitted. Susan Pharr seconded. The motion passed.

Committee Reports
Susan Pharr informed the board that committees would submit a report to the board at each meeting using a standard form that has been created.
TOURNAMENT COMMITTEE
The committee members are Terry Zimmerman, Chairperson, Sue Cook, Vern Nulk, and Dan Smejkal.
*Terry reported that the Mixed Doubles Tournament was completed on May 14th. There were nine teams. A total of 36 matches were played over six weeks. Feedback has been very positive. Results have been emailed to all participants.
*Another tournament is tentatively planned for late July or August. Plans call for an inter-club one to two day tournament. Details to follow soon. As an option, a one to two day tournament with SaddleBrooke is being considered. Terry has contacted the Robson office and they are agreeable to this event.
*Other events being considered include the formation of a USTA team to play in city tournaments and the formation of a team to participate in a league with the other 5 senior communities in the Tucson area.
MENTOR COMMITTEE
The committee members are Sue Cook, Chairperson, Alan Call, Georgine Hurst, Ray Schaffer, and Anita Zimmerman.
*Members of this committee met and identified several members who are not currently active. These people will be contacted by a committee member to let them know they are missed and encourage their participation. Committee members will also ascertain if any assistance is needed regarding navigation of the SBRTA website or if there are any other tennis concerns. Members who have already been contacted have been very positive in their feedback.
*It was suggested that all SBRTA members be reminded of the various committees and encourage their participation. There will be a list of committees and members at the next general meeting in September. There will be an opportunity to sign up for a committee at the meeting.
TRAINING AIDS AND TRAINING COMMITTEE
The committee members are Dean Alfrey, Chairperson, Elmer Klavetter and Susan Pharr.
*Nine members have signed up for the Pro-led clinics to be held starting in June.
*On May 8th. The initial “Train the Trainer” session was held.
*A “Train the Trainer” lesson utilizing the Doubles Domination Video is scheduled for May 30th. Elmer Klavetter and Susan Pharr will co-teach this session.
RATINGS COMMITTEE
The committee members are Dean Alfrey, Chairperson, Kevin Schick, and Anita Zimmerman .
*A Pro-led rating session was held on May 21th. Four members were rated. Results to be announced soon.
*Four members attained a club rating of 2.0 earlier this month.

Financial Update
Lutz Pape, Treasurer, reported no changes since the April 10th board meeting. As of March 31st. the operations budget had a balance of $2,682.47. Of the original $2,600.00 in the Robson Training & Development Grant approximately $1,250.00 remains.

Directors’ Reports
MEMBERSHIP: Beena Ordahl
*There are no new members at this time.
EVENTS: Sue Cook reported for Carol Mihal.
*Sue passed out a report of the Events Committee budget. Out of the allotted $600.00, approximately $245.00 remains.
*A tennis-poker event is scheduled for June 8th. Gift cards will be awarded to members after the event. The total cost of the gift cards is $30.00. A reminder email regarding this event will be sent to all members by the SBRTA secretary.
*Plans for July call for a pool event.
*Another “Tennis Evening Out” is planned for September.
*A Yankee Swap Holiday Get Together is being planned for December.
*The Steiness Festival plans are underway.
-Team captains are Georgine Hurst and Terry Zimmerman.
-Team names are the Chamois (Georgine) and the Marmots (Terry).
-The French Open is the chosen theme.
-The committee suggests that the festival be expanded to three days: Thursday, October 11th.; Friday, October 12th.; and Saturday, October 13th.
-Committee members have met with the chef to chose a French themed menu. The cost will be $30.00 per person. The celebratory dinner is for SBRTA members and guests.
-The committee is booking a band as part of the evening’s entertainment.
-Krista Steiness has received an invitation to attend and has accepted. She will check with her family to see who and how many will be attending the dinner with her and will let us know. Krista’s meal will be compliments of SBRTA.
-Sue Cook will send individual email dinner invitations to each member.
VICE PRESIDENT: Susan Pharr
-Susan reported that a monthly postcard with SBRTA information to be used with prospective buyers will be given to the Robson sales staff.
SECRETARY: Sandy Schlager
-An email will be sent to all members regarding the seasonal time change for tennis sessions. As of June 1st. tennis sessions will begin one hour earlier.

June Board Meeting
The next board meeting will be held on Tuesday, June 12, 2018, beginning at 3:00 P.M. Steve will reserve a room.


New Business
*Beena Ordahl reported that there has been some misunderstanding regarding tie breaks. After lengthy discussion, it was decided that SBRTA will follow the USTA rules regarding tie breaks. The Coman tie break is recommended. The rules for the Coman tie break will be posted on the SBRTA bulletin board at the Stadium Court.
*Sue Cook will get the information regarding rotation during tennis play from Dean Alfrey. A copy will be available on each court.
*Lutz Pape inquired about the timing of contacting sponsors for the SBRTA. Steve Ordahl will contact Ernie Nedder regarding this issue.
*Susan Pharr brought up the issue of the Events committee being able to allocate some of its budgeted funds to be spent for the Steiness Festival. It was the consensus that this would be allowed if necessary.

Adjournment
Lutz Pape moved that the meeting be adjourned. Sandy Schlager seconded. Motion carried. The meeting was adjourned at 4:02 P.M.



Respectfully submitted,


Sandy Schlager, SBRTA Secretary

Event: May 22, 2018, 3:00pm
May SBRTA Board Meeting 
The board will hold it's next meeting on Tuesday, May 22, 2018, at 3:00 P.M. at La Hacienda club. Members are invited to attend. See you there.

Event: Apr 21, 2018, 3:00pm
SBRTA Quarterly General Membership Meeting Minutes April 20, 2018 
SBRTA Quarterly General Membership Meeting Minutes
April 20, 2018

Board Members Present: Steve Ordahl, Susan Pharr, Lutz Pape, Sandy Schlager,
Beena Ordahl
Absent: Carol Mihal
Members Present: Please refer to the attached attendance sheets

Call to Order: The meeting was called to order by Steve Ordahl, president, at 3:00 P.M.
*Attendees were welcomed.

Introduction of Guests/ New Members
*Beena Ordahl, membership chair, reported that we have seven new members since January for a total of 91. She introduced new member Ray Schaffer who just achieved his 3.0 rating at the rating clinic held yesterday.

Announcements
*Steve welcomed Susan Pharr who is our new Vice President as of April 1st.,
*Steve gave a farewell and a big thank you to Wes Hurst for all his efforts and hard work as Vice President over the last year and a half.
*A thank you was extended to Terry Zimmerman for his organization and implementation of the doubles tournaments.
*Steve reported that our website is part of the HOA website. As such it is managed by Ken Gorman who is creating & adjusting websites for all the SBR Clubs. There will be no changes to our website.
*Thanks were extended to Elmer Klavetter for his efforts to find an insurance carrier for the Directors Insurance policy.

Approval of Minutes
*Mike Fielding moved that the minutes of the Quarterly General Membership Meeting held on January 26, 2018, be approved as written. Dean Alfrey seconded. Motion passed.

Treasurer’s Report
*Lutz Pape, treasurer, reported that the balance in the SBRTA operational account as of 4/20/2018 is $2,579.86. He reported that 51% of the budgeted funds have been spent to date. The largest expenditure was for the new Directors Insurance which covers the officers & volunteers, and includes medical coverage as well.
*The current balance in the Robson Training & Development Grant is $1,727.30. YTD expenditures are $743.00 and are within the budgeted guidelines.

Directors’ Reports
*Events: Sue Cook presented an update for Carol Mihal, Events Chairperson.
**Plans are in progress re the “Dos de Mayo” event to be held on May 2nd. There will be a social gathering at Sue Cook’s home following the skills portion of this event.
**Plans are being made for the Steiness Festival which is scheduled for Friday, October 12th and Saturday, October 13th. Volunteers for the various subcommittees are urged to sign up. Georgine Hurst and Terry Zimmerman have volunteered to be the team captains. Space at the new club house has been reserved for the celebration dinner to be held on Saturday, October 13th.

Proposed Bylaw Change
*Discussion was had regarding Article IV., Section 2. Dues. The consensus is that dues should remain at 100% no matter when a person joins the club.
*It was moved by Tove Pape that the last two sentences in this section be deleted: “Dues for individuals joining the SBRTA between January 1 and June 30, membership dues will be 100%. If joining the SBRTA after July 1st., dues will be 50%.” The motion was seconded by Terry Zimmerman. Motion passed.

Committee Reports
*Ratings Committee: Dean Alfrey (Ratings Committee Chair), Kevin Schick, and Anita Zimmerman
**It was reported that 16 members were rated at the February 12th. rating clinic. Another date was added after board approval was given. This rating clinic will be held on May 21, 2018. The last clinic is scheduled for August 27th which will allow members to obtain a rating in order to participate in the Steiness Festival in October.
**Club ratings: It was determined that individuals wishing to attain a rating of 1.5 - 2.0 will be rated by a panel of three SBRTA members who have a rating of 3.0 or above under the auspices of the Ratings Committee. Ratings for these individuals will be held on April 30th beginning at 8:00 A.M. Dean Alfrey has sent an email regarding this clinic to all unrated players.
*Training & Development Committee: Dean Alfrey, (Committee Chairperson), Elmer Klavetter, and Susan Pharr
**Dean reported that a storage cabinet and training aids have been purchased. Other items are being considered for purchase.
**Chris Madsen will hold the Q2 four-week pro clinic tentatively beginning in June. Members pre-pay for all four weeks. Details will be forthcoming.
**The racket selection & stringing session sponsored by the committee was well received.
**The “Train the Trainer” project has seven candidates who asked to participate. The tentative beginning date is May 8th. Candidates will be trained by a tennis pro.
**The “Doubles Domination” videos are being well received. The committee plans to use these videos during the Monday development sessions for players rated 2.5 and above. There is a new URL for accessing these videos. Elmer Klavetter will send the information to Sandy Schlager, secretary, for posting on the SBRTA website and to be sent to all members via email.

Proposed new committees
*Currently the SBRTA has three standing committees: the Nominations Committee, the Ratings Committee, and the Training & Development Committee. Susan Pharr, Vice President, reported on the issue of adding two new committees: Tournament/Competition Committee and a Mentorship Committee. Terry Zimmerman volunteered to chair the Tournament/Competition Committee and Sue Cook volunteered to chair the Mentorship Committee.

New Business
*Mike Fielding has volunteered to take orders for tennis clothing that has our SBRTA logo. An email with detailed information and order form has already been sent to the membership. Mike brought sample items and order forms to the meeting. Orders and payment will be accepted after the meeting today. If you want to purchase any clothing items, please contact Mike before April 30, 2018.

Comments/Questions from Members
*Steve reminded attendees that the the next quarterly membership meeting will be scheduled in September with the last quarterly meeting to be held in November. The Steiness Festival and nominations for officers will be on the agenda in September. Election of officers will take place at the November meeting.
*Tove inquired about tennis balls for the ball machine. Pressure-less balls have been purchased and are currently being used.
*Terry Zimmerman asked for clarification regarding visitors playing during organized tennis sessions. Renters and residents may join the SBRTA and play during the organized tennis sessions. These sessions are for members only. Visitors cannot play during the SBRTA member organized sessions. However, residents and guests may reserve an open court at the fitness center and can play at that time.

Adjournment
A motion to adjourn was made by Vern Nulk and seconded by Mile Fielding. The meeting was adjourned at 3:38 P.M.

Respectfully submitted,
Sandy Schlager, SBRTA Secretary

Event: Apr 20, 2018, 3:00pm
SBRTA Quarterly General Membership Meeting 
The Quarterly General Membership Meeting of the SBRTA will be held on Friday, April 20, 2018 beginning at 3:00 P.M. at La Hacienda.

A change to the bylaws will be presented to the membership at this meeting. The proposal is to amend Article IV, Section 2 by deleting the provision that "membership dues will be 50% of the annual rate after July 1 of each year". If this proposed amendment is adopted, dues will be the same amount regardless of the month a member joins the SBRTA.
Please remember that a quorum of the membership must be present at the meeting in order to vote on this amendment. See you there.

AGENDA:
1. Call to order
2. Introduction of guests/new members
3. Announcements
4. Approval of the 01/26/2018 Minutes
5. Treasurer's Report
6. Directors' Reports
7. Proposed Bylaw change
8. Committee Reports
9. Proposed new committees
10. New Business
11. Comments/Questions from members
12. Adjourment

Event: Apr 10, 2018, 3:30pm
SBRTA BOARD MEETING 
The next board meeting will be held at La Hacienda on Tuesday, April 10th, beginning at 3:30 P.M. Members are welcome to attend.

Event: Mar 09, 2018
SBRTA Board Meeting Minutes for March 9, 2018 
SBRTA BOARD MEETING MINUTES
March 9, 2018

Attendance: Steve Ordahl, Wes Hurst, Sandy Schlager, Lutz Pape, Been Ordahl, Carol Mihal,
Other members in attendance: Susan Pharr, Mike Fielding

The meeting was called to order at 2:57 P.M. by president Steve Ordahl.

I. Approve February Board Meeting Minutes
A. Carol Mihal moved to accept the February 13, 2018, board meeting minutes. Lutz Pape seconded. Motion carried.

II. Financial and Insurance Update: Lutz Pape, Treasurer
A. Lutz reported that $895.00 has been spent on our new insurance policy which includes the directors and officers coverage we wanted (volunteers also qualify) as well as $1,000,000.00 general liability (including $ 25,000.00 re medical expenses). The new policy is in effect now. The old policy runs out on April 1, 2018.
B. Lutz reported that the SBRTA operations account balance is approximately $2,500.00.
C. The balance in the training and development account is approximately $2,000.00. Some $400.00 has been spent on equipment and supplies.
D. Lutz will contact Ken Gorman re making the video series purchased with the training and development funds only available to members.

III. Directors Reports
A. Membership: Beena Ordahl
*Two new members brings our total membership to 91.
B. Events: Carol Mihal reported about a few events being planned.
* The dates for the STEINESS Tennis Festival have been set for October 12th and October 13th. Volunteers to help with this event are encouraged to contact Carol at sbrta2018@gmail.com.
* Tennis Evening out is scheduled for March 21st. About 15 people have registered for this event.
* Other ideas included a possible “Cinco de Mayo” event and a summer event.
C. Marketing: Wes Hurst, Vice President
*The articles for the SBR Round Up are going well. Relay any ideas for articles to Wes. One idea discussed was an article about the Training and Development Committee.
D. Training & Development Committee: Susan Pharr
*The training event scheduled for March 21st. is temporarily in limbo while Chris Madsen gets some details re insurance straightened out.

IV. Ratings Committee Proposal: Susan Pharr
*Susan presented a proposal to the board that all incoming unrated players be entered at a rank of 2.0. After much discussion, it was decided to keep the present policy in place. Unrated players may play with a group whose ranking is felt to be commensurate with their own until an “official” rating can be obtained.
*Anita Zimmerman will replace Susan on the Ratings committee as of April 1st. when Susan Pharr will replace Wes Hurst as Vice President.

V. Schedule April Meeting Dates
A. The April quarterly general membership meeting is scheduled to be held on Friday, April 20, 2018, at 3:00 P.M. A change in the bylaws re dues will be presented to the membership at this meeting.
B. The next board meeting will be held on Tuesday, April 10th at 3:30 P.M. at La Hacienda. Steve will reserve rooms for both meetings.

VI. New Business
A. Logo re “tennis togs”: Mike Fielding
*After much discussion, it was decided that the original logo for clothing is preferred over the new logo suggested by the committee. Mike will research to find the original jpeg needed.
B. It was noted that Terry Zimmerman may propose another mixed doubles round robin tournament soon. As yet, there has been no report back to the board re the tournament held in February of this yet. By all accounts, it was successful.

The next board meeting will be held on April 10, 2018, at La Hacienda beginning at 3:30 P.M.

Adjournment: 4:20 P.M.

Respectfully submitted,
Sandy Schlager, SBRTA Secretary

Event: Feb 13, 2018, 3:30pm
SBRTA Board Meeting Minutes 
SBRTA BOARD MEETING MINUTES
February 13, 2018

Attendance: Carol Mihal, Lutz Pape, Steve Ordahl, Beena Ordahl, Wes Hurst
Observing and Presenting: Sue Cook, Dean Alfrey

We approved the January minutes.

1. Director Reports
*Beena: 1 new member. 1 pending member. Membership is approximately 100.

* Lutz: To increase the discipline and organization for check requests, we have created a check request form that must be filled out before checks are written. A director co-signer is required for checks of $100 or more.

Carol: The next tennis event is planned for March 21st., Wednesday afternoon/evening at Monterrey Court on the corner of Oracle and Miracle Mile - to be called TENNIS EVENING OUT.
The two most likely dates for the fall Tennis Festival are October 13th or November 2nd. The golf course being closed for receding is a factor for he October date. Also, the opening of the new Club Facilities is a factor. We will continue to work towers a final date selection.

Wes: The SBR Ranch Round Up articles have looked good.

2. Change to Dues Bylaws
We voted to change the bylaws for membership dues to $25.00, regardless of the month of joining. Lutz made a motion to accept and Wes seconded. Steve will change the bylaws wording and present it for a vote at the April General Membership Meeting.

3. Mentoring Proposal
After discussion, we decided to start up the Mentoring Program for a temporary period of 6 months. The program owner will be Sue Cook. She will ask for assistance as she sees fit. The Mentoring Program is separate from the Membership program except for the connection of information about new and prospective members.

4. Robson Learning Center Budget
Dean Alfrey presented the proposed Robson Learning Center budget. It was approved except for reducing the video item from $500 to $300 which covers the amount already spent. The board would like more information on how frequently the videos are utilized. Lutz motioned, Carol seconded.

5. D & O Insurance
Steve reviewed some investigation about the need and protections offered by our current D & O insurance. It provides no protection from injury liabilities. Our current waivers are necessary but may not be sufficient for protection from injury liabilities. We have three basic choices: continue the current D & O insurance, drop D & O and add general liability, keep D & O and add general liability. Lutz will investigate adding General Liability with Sadler Insurance. Steve will attempt to get more information from Robson on their advice and experience with General Liability coverage.

6. New Business
Been made a suggestion to change the Wednesday women schedule at 10 A.M. to 2.5 - 3.0 to improve usage. After discussion, we decided to change it to OPEN time for women from 10:00 to 12:00 on courts 1 & 2 on Wednesdays. Wes and Steve will work to make that change.

Steve opened discussion about the use of airless balls for the ball machine vs. our current system of utilizing good used balls. Lutz, at his discretion , will try out some airless balls in the machine and get back to us. We already have some airless balls.

We adjourned at 5:00 P.M.

Event: Feb 13, 2018, 3:30pm
SBRTA Board Meeting 
The SBRTA Board will have a meeting on February 13, 2018, beginning at 3:30 P.M. in the La Vista room. Members are welcome to attend as observers.

Event: Jan 26, 2018, 3:01pm
QUARTERLY GENERAL MEMBERSHIP MEETING MINUTES January 26, 2018 
QUARTERLY GENERAL MEMBERSHIP MEETING MINUTES
JANUARY 26, 2018

Call to Order: The meeting was called to order by Steve Ordahl, president, at 3:00 P.M.
Attendees were welcomed.

Introduction of Guests/ New Members
*****Beena Ordahl, membership chair, reported that we have seven new members this month bringing the total to 100.
*Please remember to sign a waiver if you have not already done so.
*Club Expo went well. About 65 people visited the table and some expressed interest in joining SBRTA.

Announcements
*****Steve welcomed the two new members to the board: Lutz Pape, Treasurer, and Carol Mihal, Events Chairperson. He also thanked outgoing board members Terry Zimmerman, Anita Zimmerman, & Elmer Klavetter for their service to the club last year.
*Steve reminded the members that the organized play times are set up for members. Please check out the “Court Usage Guidelines” in the File Cabinet on the website.
*A reminder was made to unrated members. They are welcome to sign up for the organized sessions but should be rated as soon as possible. The next rating session is on February 12, 2018.

Approval of Minutes
*****Phil Preston moved that the minutes of the Quarterly General Membership Meeting held on November 30, 2017 be approved. Mike Fielding seconded. Motion passed.

Treasurer’s Report/Presentation of the 2018 Budget
*****Lutz Pape, treasurer, reported that the balance in the SBRTA account as of 1/31/2017 was $2,636.57.
*A line item proposed expense budget was presented to the membership. After detailed discussion, a motion was made by Elmer Klavetter to increase the budget for social events from $400.00 to $600.00. A second was made by Dean Alfrey. The motion passed. It was noted that Mr. Robson made a grant to the SBRTA of $2,600.00 for training & development. These funds are currently accounted for separately. The Training & Development Committee, headed by Dean Alfrey, will submit a detailed budget proposing how the funds will be spent. As part of the discussion it was suggested that the Robson Grant funds be included in a newly created budgeting process which will collect the the spending plans of all committees and the board on a timely basis.
*Elmer Klavetter moved that the 2018 budget be approved as amended. It was seconded by Robert Garrison. Motion carried.
*Dean Alfrey moved that a video series titled “Doubles Domination” be purchased out of the Robson grant money at a cost of $300.00. Ken Gorman seconded. After much discussion, a vote was taken and the motion passed.

Directors’ Reports
*****Carol Mihal, Events Chairperson, reported information about events.
*The “Celebrating Tennis” Event was held on January 24th and was well attended.
*The “Austrailian Inspiration Event” is scheduled for Sunday, January 28th. Interest has been high and many members have signed up to participate.
*A Valentine event is planned for February 14th. Details will be forthcoming.

Committee Reports
*****Dean Alfrey, Ratings Committee Chair, reported that 13 members are signed up for the February 12th ratings session. Currently rated member volunteers are needed to participate with those who are being rated. If interested, contact Dean by February 1st. Please note the Development Clinic is cancelled for that date. A rating clinic will be held in the fall before the Steiness Festival.
*****Dean Alfrey, Chairperson for the Training and Development Committee relayed information regarding plans that are being considered regarding the Robson donation money. Details are forthcoming.

New Business
*****The topic of reduced dues fees for renters and/or snowbirds was brought up for discussion. Dean Alfrey moved that people who rent for six months or less be allowed to join the SBRTA for $12.50. Terry Zimmerman seconded. Motion failed.
*Discussion was generated regarding the 50% dues for members who join after July 1st. It was the consensus of the members present that all members should pay the annual amount no matter what time of the year they join.
*A question was asked regarding the purchase of SBRTA logo clothing. This item will be added to the next board meeting agenda.
*Terry Zimmerman commented on the Round Robin Tennis Tournament currently in progress. Quarterly round robin tournaments are in the offing. Details forthcoming.
*Terry Zimmerman volunteered to research the possibility of a one-day tennis tournament between SaddleBrooke and SaddleBrooke Ranch.

Comments/ Questions from Members
*****None at this time.

Adjournment
*****A motion to adjourn was made and seconded. The meeting was adjourned at 4:46 P.M.

Respectfully submitted,
Sandy Schlager, SBRTA Secretary

Event: Jan 26, 2018, 3:00pm
GENERAL MEMBERSHIP QUARTERLY MEETING 
The quarterly general membership meeting is scheduled for Friday, January 26, 2018 in the La Mesa Room. The meeting will begin at 3:00 P.M. Among the agenda items is the proposed budget for 2018.

Event: Jan 26, 2018, 3:00pm
SBRTA General Membership Quarterly Meeting 
The first general membership meeting this year will take place in the La Mesa Room on Friday, January 26, 2018 at 3:00 P.M.
See you there. Remember you may join the Happy Hour in the Bistro following the meeting.

AGENDA:
1. Call to order
2. Announcements
3. Introduction of guests/new members
4. Approval of minutes from the November 30, 2017, meeting
5. Treasurer's report
6. Presentation of the 2018 budget
7. Directors' reports
8. Committee Reports
9. New Business
10. Comments/Questions from Members
11. Adjournment

Event: Jan 09, 2018, 3:30pm
SBRTA Board Meeting 
The first board meeting of 2018 will be held at LaHacienda from 3:30 - 5:30 P.M. on Tuesday, January 9th. Members are invited to attend.

Event: Jan 09, 2018
SBRTA Board Meeting Minutes January 9, 2018 
Attendance: Steve Ordahl, Wes Hurst, Sandy Schlager, Lutz Pape, Been Ordahl, Carol Mihal
Other members in attendance: Sue Cook, Susan Pharr, Donna Scott, Terry Zimmerman

The meeting was called to order at 3:29 P.M. by president Steve Ordahl.

1. Review of finances and proposed budget for 2018
*Lutz Pape, Treasurer, reported that the balance in the SBRTA account as of 12/31/2017 was $2,636.57.
A line item proposed budget for 2018 was presented to the Board for comment and review. After some detailed discussion, the members approved a 2018 budget which will be presented to the general membership at the quarterly meeting on January 26, 2018.
Please note that some members still need to pay their dues. A reminder email will be sent.

2. Board Meeting Schedule for 2018
*It was decided to meet on the second Tuesday of each month at 3:30 P.M. at La Hacienda. A meeting may be cancelled as necessary.

3. Schedule January Membership Meeting
*The next Quarterly General Membership Meeting is scheduled for Friday, January 26, 2018 in the La Mesa Room beginning at 3:00 P.M.

4. Director Updates
*Membership: Beena Ordahl
Current membership is 98.
A new member event is tentatively planned for March.
A suggestion was made to form “Sunshine” committee/person who would send a card acknowledging members in time of need (i.e. illness, sympathy, etc.) Tabled at this time.
Club Expo is scheduled for Sunday, January 21, 2018, from 1:00 - 3:00 P.M. at La Hacienda. Plans include a raffle for tennis balls, treats, and tennis club information. Three people have volunteered to man the table with two others in reserve. Estimated expenditures: $25.00.

*Events: Carol Mihal
Carol discussed several upcoming events and was given a green light to proceed. Details will be announced soon.

*Vice President: Wes Hurst
Wes gave an overview of plans for marketing the SBRTA (ie articles, emails, etc.)

*Secretary: Sandy Schlager
Clarification re board approval for sending emails to members.
It was moved and seconded to approve the minutes of the November 17, 2017, board meeting. Motion carried.
Board Meeting Minutes will be posted on the website.

*Treasurer: Lutz Pape
Lutz made a clarification regarding signatures on checks.

5. Other
*Terry Zimmerman - Presented a proposal for a SBRTA Team Tennis Round Robin Tournament. Board approval was granted. Interested members will be asked to sign up by January 16th, formulation of the teams will be held on January 18th, and matches will be scheduled from January 20th through February 1st. Terry Zimmerman will be the coordinator. It was suggested to publicize the schedule of play so that non-participants may view the tournament. Details will be sent to the membership in an email.

*Ratings Committee Proposal: The Ratings Committee requested a change in the format regarding rating. It suggested that no more than two players be rated at any one time. Discussion was centered around rating format (skills demonstration and competitive play portion, paperwork, etc.), number of people who still need to be rated, number of new members, and budget considerations. It was moved and seconded to adopt the stipulation that no more than two players be rated at any one time. Motioned carried.

The next board meeting will be held on February 13, 2018, at La Hacienda beginning at 3:30 P.M.
Adjournment: 5:19 P.M.

Respectfully submitted,


Sandy Schlager, SBRTA Secretary

Event: Dec 10, 201, 3:01pm
SBRTA Board Meeting Minutes 
SBRTA BOARD MEETING MINUTES
APRIL 10, 2018

Board Members Present: Steve Ordahl, Susan Pharr, Lutz Pape, Sandy Schlager, Beena Ordahl, Carol Mihal
Members Present: Dean Alfrey, Wes Hurst

1. Call to Order: The meeting was called to order by Steve Ordahl, president, at 3:31 P.M.
Steve introduced and welcomed Susan Pharr as our new Vice President.
Wes Hurst was thanked for all his efforts and hard work on behalf of the club. He resigned the position of Vice President as of April 1, 2018.

2. Approve March Board Meeting Minutes
A motion was made by Carol Mihal to accept the March 9th board meeting minutes. A second was made by Susan Pharr. The motion passed.

3. Committee Reports
A. Training and Development Committee, Dean Alfrey
*There are some issues regarding the insurance of tennis pro, Chris Madsen, and SBR. The issue is in the process of being resolved.
*The planned March event had to be altered due to the insurance issue mentioned above. No lesson was had; however, the the portion related to the stringing of racquets went very well.
*The four-week pro sessions re 2.5, 3.0, and 3.5+ went extremely well. Each session at all rating levels was filled. It was a pre-paid program where the member participants paid for all four weeks up front. A survey was completed by the participants at thee end of the clinics. All feedback was very positive. The committee plans to continue holding these sessions at each level about once per quarter.
*Seven members have signed up to participate in the “Train the Trainer Program”. The club’s new insurance policy covers the volunteer trainers.
*It was reported that the “Doubles Domination” videos have been well received. The committee plans to use them during the Monday Development Clinics.
*Several training aids have been purchased by the committee using the monies from the Ed Robson grant. The purchased items include the top spin pro, net hoops, the doubles domination videos, cones, a coaches’ board (white board), court discs, and a storage cabinet. Other products are being considered for purchase.
*The board thanked the committee members (Dean Alfrey, Susan Pharr, and Elmer Klavetter) for a job well done.

B. Ratings Committee, Dean Alfrey
*The next ratings session is scheduled for August 27th. However, the committee proposed that a third session be added on May 21st. Susan Pharr moved that the addition of the May 21st. ratings session by approved. Carol Mihal seconded. Motion carried.
*The committee comprised of Dean Alfrey, Kevin Schick and Anita Zimmerman, suggested that members at the 2.5 level and below be given a “club rating” by a panel of three SBRTA members. It was stipulated that members who are participating in the Train the Trainer program not be members of the rating panel. A lengthy discussion followed. A motion was made by Carol Mihal that unrated members of the club at the 2.0 and below level be given a club rating by a panel of three members from the Ratings Committee or volunteers appointed by the committee. Rating panel members must have a current rating of 3.0 or above. The motion was second by Lutz Pape. Motion passed.

4. Financial Update: Lutz Pape, Treasurer
*As of March 31, 2018, the operations budget had a balance of $2,682.47. Year-to-date expenses total $1,441.60.
*The Robson Training & Development Grant has expended $443.70 this year. Out of the total grant of $2,600.00, approximately $1,250.00 remains.

5. Directors’ Reports
A. Carol Mihal, Events Chairperson.
*The “Tennis Evening Out” event held on March 21st. was attended by 22 members. All present felt that it was a successful event.
*The “Dos de Mayo” event is planned for May 2nd. It is estimated that the social event to be held after the skills session will cost about $100.00. The money will be taken out of the currently budgeted funds.
*Plans for the Steiness Festival are underway. Carol suggested that the theme be: “Show Down in the Sonoran Desert”. Several people have already volunteered. The festival will be held on October 12th & 13th. The dining room in the new lodge has been booked. It is suggested that the cost of dinner be $25.00 per attendee. Sue Cook will have volunteer sign up lists at the general membership meeting in April.
*A “Fun in the Sun event is being planned for July.

B. Steve Ordahl, President
Steve reminded the board that a change in the bylaws would be presented at the Quarterly Meeting and that a quorum (25% of the membership) needed to be present. The secretary will post the meeting and agenda on the website.

6. Additional Committees
*Currently there are three standing committees: the nominations committee, the training & development committee, and the ratings committee. A discussion was had regarding the addition of more standing committees.
Lutz Pape moved that two additional committees by added; namely a tournament/competition committee and a mentor program committee with each committee being responsible to report to the board. Beena Ordahl seconded. Motion passed.
*It was suggested that this be presented at the general membership meeting and volunteers be solicited at that time.

7. May Board Meeting
Monday, May 21, 2018, is the next board meeting. Steve will reserve a room at La Hacienda. The meeting will begin at 3:00 P.M.

8. New Business
Susan Pharr will give the SBR Sales Office Representatives an informational fact sheet re the tennis courts and the SBRTA that is intended to be used regarding the information given to prospective residents.

9. Adjournment: A motion was made to adjourn the meeting by Carol Mihal. Lutz Pape seconded. The meeting was adjourned at 4:52 P.M.

Respectfully submitted,
Sandy Schlager, SBRTA Secretary

Event: Nov 30, 2017, 2:00pm
Date Change for the Quarterly General Membership Meeting 
Please note and remember that the SBRTA quarterly meeting has been changed to Friday, November 30, 2017, at La Hacienda beginning at 2:00 P.M. The agenda remains as previously published.

Event: Nov 30, 2017
SBRTA Quarterly General Membership Meeting Minutes 
SBRTA Quarterly General Membership Meeting Minutes
November 30, 2017

Board Members Present: Steve Ordahl, Wes Hurst, Sandy Schlager, Beena Ordahl
Members Present: Please refer to the attached attendance sheets

CALL TO ORDER: The meeting was called to order by Steve Ordahl, president, at 2:01 P.M.
Attendees were welcomed.

INTRODUCTION OF GUESTS/NEW MEMBERS
Beena Ordahl, membership chair, reported that 5 people have become new members since the September meeting. Total membership is now at 94. New members were introduced.

ANNOUNCEMENTS
Steve reported the ratings committee for 2018 consists of Dean Alfrey, Susan Pharr and Kevin Schick.

Mr. Robson has donated $2,600.00 to SBRTA to form the Ed Robson Tennis Learning Center. Therefore, a skills development committee has been formed. For 2018 the members are Dean Alfrey, Elmer Klavetter, and Susan Pharr. If anyone else is interested in being part of the committee, please contact one of the members. The first item purchased from these funds is a Topspin Pro training device which was used in the Monday skills development clinic. It is housed in the same storage container as the ball machine.

Steve read the heartfelt letter of thanks that Krista Steiness sent about the Steiness Festival that was just held.
Steve gave a review of the history of the Steiness Festival.

The time change for organized play was reviewed. Starting December 1st. sessions begin one hour later.

A member requested that the Monday evening mixed doubles session to begin at 4:00 P.M. After discussion, it was decided that this change would be implemented.

Ken Levitt moved that an additional evening mixed doubles session be added in the Wednesday 4:00 - 6:00 P.M. time slot. It was seconded by Dean Alfrey. Motion passed.

APPROVAL OF MINUTES
Mike Fielding moved that the minutes of the Quarterly Membership Meeting held on September 15, 2017 be approved. Lutz Pape seconded. Motion passed.

TREASURER'S REPORT
Sandy Schlager read the treasurer’s report for Elmer Klavetter who is out of town.
The current balance in the general fund is $1999.07. The tennis development/training funds are $2,461.00 after purchasing the Topspin Pro training device. The total amount of funds in the account (general fund plus development/training funds) at the end of the year is expected to be approximately $4,500.00. (Report is attached.)
The general funds and Robson skills develpment/training funds will be accounted for separately.

DIRECTORS' REPORTS
None at this time.

ELECTION OF OFFICERS FOR 2018
Sixteen people voted via email.
Seventeen members voted by secret ballot at this meeting.
Phil Preston and Kevin Schick oversaw the vote count.
All candidates were unanimously elected.

Officers for 2018 are:
President: Steve Ordahl
Vice President: Wes Hurst
Secretary: Sandy Schlager
Treasurer: Lutz Pape
Membership: Been Ordahl
Events: Carol Mihal

CONSIDERATION OF CHANGE TO THE BYLAWS
A proposal to change the wording in Article IX, Section 1 of the by laws was discussed. Ken Levitt moved the the wording be changed to “The committee shall nominate at least one candidate for each office”. After being seconded by Dean Alfrey, a vote was taken. Motion carried.

REVIEW OF THE STEINESS TENNIS FESTIVAL
The hard work of the committee, headed by Terry and Anita Zimmerman, resulted in an outstanding, smoothly run tennis tournament.

Suggestions/comments for next year’s committee and captains to consider included:
Eliminate no-ad scoring. Set a time limit and use “deuce” scoring.
More matches
Have full 3-set matches
Use Facebook and Next Door SBR for wider publicity
Eliminate gift cards for the winning team
Lack of seating for court #2

Overall goal: grow the festival.

COMMENTS/QUESTIONS:
Remember to pay your 2018 dues before January 31st. You may give your check or cash to Lutz Pape, Treasurer for 2018, personally, drop it off at his home or mail it to him.
A suggestion was made that one person be the contact to collect all monies for the club. This item will be on the agenda for the next board meeting.

The next rating clinic will be held on December 11, 2017. Tentative clinics are slated for February and September. Other clinics may be scheduled if needed.

It was pointed out that as our club grows, we need a standard method to address “rotation” of members playing during organized times. The system that the Pickle Ball Club uses will be given a test run as soon as possible. Dean Alfrey volunteered to have a set of the requirements/details available on each court.

A suggestion was made to send a survey to each member with the issue of “player rotation” being one item.


ADJOURNMENT: It was moved and seconded that the meeting be adjourned. Motion carried. The meeting adjourned at 2:49 P.M.

Respectfully submitted,
Sandy Schlager, SBRTA Secretary

Event: Nov 17, 2017, 3:00pm
November 17, 2017, General Membership Quarterly Meeting Agenda 
ATTENTION MEMBERS: THIS MEETING HAS BEEN RESCHEDULED TO NOVEMBER 30TH.
THE AGENDA REMAINS THE SAME.

The SBRTA quarterly membership meeting will be held on November 17, 2017, at La Hacienda. The meeting will begin at 3:00 P.M.

The AGENDA follows:
1. Call to order
2. Introduction of guests/new members
3. Announcements
4. Approval of September 15, 2017 minutes
5. Treasurer's Report
6. Director's Reports
7. Election of Officers for 2018
8. Consideration of Change to By Laws
9. Review of the Steiness Tennis Festival
10. Comments/Questions from Members
11. Adjournment

Event: Nov 17, 2017, 3:00pm
SBRTA Quarterly General Membership Meeting 
THIS MEETING HAS BEEN RESCHEDULED TO NOVEMBER 30, 2017. AGENDA REMAINS THE SAME.

The SBRTA quarterly meeting for the general membership is scheduled for Friday, November 17, 2017, at 3:00 P.M. at La Hacienda.
Items on the agenda include election of officers, review of the recent Steiness Tennis Festival and celebration dinner, as well as a proposed change in the by laws.

In Article IX, Section 1, Slate of Candidates a change is proposed to add the words "at least one" to the second sentence. The proposed amended language would read as follows: "The Committee shall nominate at least one candidate for each office."

Please add this meeting to your calendar and plan to attend. See you there.

Event: Sep 15, 2017, 3:01pm
SBRTA QUARTERLY GENERAL MEMBERSHIP MEETING MINUTES September 15, 2017 
SBRTA QUARTERLY GENERAL MEMBERSHIP MEETING MINUTES
September 15, 2017

Board Members Present: Wes Hurst, Sandy Schlager, Beena Ordahl, Anita Zimmermann, Terry
Zimmerman
Members Present: Please refer to the attached attendance sheets

I. Call to Order: The meeting was called to order by Wes Hurst, vice president, at 3:00 P.M. A. Attendees were welcomed.

II. Introduction of Guests/ New Members
A. Beena Ordahl ,membership chair, reported that we have 27 new members since
January.
B. There will be a “Meet & Greet” at the Ordahl’s home to welcome our new members. It’s
scheduled for Friday, September 22nd. at 5:30 P.M.
C. Members were reminded to sign the new waiver form if they hadn’t done so. The forms
were available at the meeting.

III. Announcements
A. Wes reported that the nomination committee recommended a wording change in the
bylaws. (Article IX., Section I.). It was recommended that the wording be changed to “... shall nominate at least one person per office”. The recommendation was accepted by the board at the September 5th. meeting. The bylaw change will come up for a vote by the membership at the November meeting.

IV. Approval of Minutes
A. It was moved and seconded that the minutes of the Quarterly Membership Meeting held
on April 7, 2017 be approved. Motion passed.

V. Treasurer’s Report
A. Terry Zimmerman presented the treasurer’s report for Elmer Klavetter who is out of town.
B. We have received several donations to support the SBRTA. Both Sonoran Dreams
Landscapers and the office of Kim Tucker have made a donation.
C. The current balance as of August 31,2017, is $2,118.00.

VI. Directors’ Reports
A. None at this time.

VII. Committee Reports
A. NominatingCommittee
1. Dean Alfrey presented the slate of officers recommended by the committee for the
2018 board.
2. The committee consisted of Dean Alfrey, Linda Bowman, & Ken Levitt.
3. The following were recommended by the committee
a) President: Steve Ordahl
b) Vice President: Wes Hurst
c) Secretary: Sandy Schlager

Page 1 of 2


SBRTA QUARTERLY GENERAL MEMBERSHIP MEETING
September 15, 2017

d) Treasurer: Lutz Pape
e) Membership: Beena Ordahl
f) Events: Carol Michael and Sue Cook

VIII. Nominations from the floor
A. No other nominations were made.
B. It was moved and seconded that the slate of nominees recommended by the nominating
committee be approved. Motion carried.
C. The general membership will vote at the November meeting.

IX. Ratings Committee
A. Phil Preston reported for the committee consisting of Phil, Carol Mihal, Kevin Schick, and Dean Alfrey.
B. It was felt that the new rating system was greatly improved.
C. Chris Madsen ran the clinic very professionally.
D. The committee was thanked for its hard work.

X. SteinessFestival
A. Terry Zimmerman, Events Co-Chair, updated the membership regarding the festival.
1. Thirty-seven members have registered to participate in the festival.
2. The captains are Dean Alfrey (Team Wallaby) and Wes Hurst (Team Tasmanian
Devils). Team colors are blue for the Wallabies and red for the Tasmanian devils.
3. All Participants need a valid rating. If a rating is necessary, it was suggested that the member set up a time to do so with Chris Madsen. The team captains will accept newly rated players up to one week before the festival.
4. Six men and four women have chosen to play in the singles matches.
5. The wind screens on courts 2,3,& 4 will be rolled down so that spectators will be able
to watch the matches more clearly. Robson will provide chairs for the stadium court. For all the rest, people will have to bring folding lawn chairs from home. NO chairs will be allowed to be on the courts.
6. Information about the celebration dinner was given.
7. Terry thanked all the members who have worked so hard on the festival committee.
8. Names were drawn for the formulation of the teams.

XI. Comments/Questions: None

XII. Adjournment: It was moved and seconded that the meeting be adjourned. Motion
passed. The meeting adjourned at 3:40 P.M.

Respectfully submitted,

Sandy Schlager, SBRTA Secretary

Page 2 of 2

Event: Sep 15, 2017, 3:00pm
General Membership Quarterly Meeting 
The SBRTA will hold its quarterly meeting on Friday, September 15, 2017. The meeting will be held at La Hacienda starting at 3:00 P.M.
The agenda includes:
1. Call to order
2. Introduction of new members/guests
3. Announcements
4. Approval of April Quarterly Membership Meeting minutes
If you want to review those minutes before the meeting, they are posted on the website.
5. Treasurer's Report
6. Directors' Reports
7. Nominating Committee Report
The slate of nominee's are
President: Steve Ordahl
Vice President: Wes Hurst
Treasurer: Lutz Pape
Secretary: Sandy Schlager
Membership: Beena Ordahl
Events (co-chair): Carol Mihal & Sue Cook
8. Nominations from the floor
If you plan to nominate someone for the board at the meeting, please get their permission beforehand.
9. Ratings Committee Report
10. Selection of Steiness Festival Teams
11. Comments/questions from members
12. Adjourment

Event: Apr 07, 2017, 3:02pm
SBRTA Quarterly Membership Meeting, April 7, 2017 
SBRTA QUARTERLY GENERAL MEMBERSHIP MEETING APRIL 7, 2017

Board Members Present: Steve Ordahl, Wes Hurst, Elmer Klavetter, Sandy Schlager, Beena
Ordahl
Members Present: Please refer to the attached attendance sheets

I. Call to Order: The meeting was called to order by Steve Ordahl, president, at 3:02 P.M. A. Attendees were welcomed.
II. Introduction of Guests/ New Members
A. Beena Ordahl, membership chair, reported that we have six new members bringing the
total to 69.
III. Announcements
A. Steve announced that as per the by laws (ArticleXVII),insurance was purchased by the
association covering the directors and officers. The policy went into effect earlier this
week. The cost of the insurance was $794.00 for $1,000,000.00 coverage
B. Two new tennis courts are under construction. Tim Fudge alerted Steve to the fact that
the courts are expected to be completed by mid-May.
C. The ratings committee, chaired by Phil Preston, was thanked for arranging the rating
clinic that was held today. More will be scheduled as needed.
IV. Approval of Minutes
A. Ted Wierman moved that the minutes of the Quarterly Membership Meeting held on
January 27, 2017 be approved. Rich Ferris seconded. Motion passed.
V. Treasurer’s Report
A. Elmer Klavetter, treasurer, reported that about $800.00 was spent on the officers’
insurance policy and about $100.00 in other expenditures were made leaving a balance of approximately $3,060.00 at this time. The SBRTA is well within its proposed 2017 budget parameters.
VI. Directors’ Reports
A. Wes Hurst,Vice President,reported that the Court Usage Committee will meet next week.
VII. Committee Reports
A. The Events Co-Chairs, Terry and Anita Zimmerman were unable to be at this meeting. However, several people were able to give information regarding upcoming events.
1. A “Cinco de Mayo” event is planned to coincide with the Bistro Happy Hour on May
5th at 5:00 P.M. Terry Zimmerman is asking those who plan to attend to RSVP to
him by April 28th.
2. An ice cream social is planned for June.
3. Skills clinics will be scheduled.
4. A celebration is planned for the opening of the new courts.
5. Ted Wierman presented some information regarding Tennis Ladders. It is understood the Court Usage Committee will research this aspect of the association’s program.
6. Dean Alfry has been calling members regarding increased participation. He reported that a majority of the people he spoke with held positive attitudes about playing and about the association.
7. A suggestion regarding a skills clinic was made. It was mentioned as an alternative to the way the clinics have run in the past. Instead of teaching a specific skill/s, it was thought that perhaps the pro could watch a group of people play with the idea that he could then offer specific advice/information to each player regarding what skills need improvement.
8. Phil Preston reported that the ratings clinic was help today and went very well. Players who were unrated as well as those seeking a re-rating participated.
9. Elmer Klavetter is planning to hold another “Tennis Chalk Talk” in the near future. He is asking for feedback re days and times that would be good for this event. If you have any input, please let Elmer know.
VIII. New Business
A. Steve Ordahl gave information about a new “TennisWaiverLiability” form.(A copy of this form is attached to these minutes.). Each member is asked to sign the new waiver form. A copy will be kept on file by our Membership Chairperson. Each person who signed the waiver at the meeting received a new can of tennis balls.
IX. Questions/Comments from Members
A. Comments made regarding scheduling of the new courts and a tennis ladders program
will be reviewed by the Court Usage Committee.
B. It was suggested that members be encouraged to sign up for organized play o ftheir
choice and to sign up no matter how many others are already on the list. If you sign up, and show up, you will be able to play.
X. Adjournment
A. A motion to adjourn was made by Dean Alfry and seconded by Vern Nulk. The meeting
was adjourned at 3:52 P.M.

Respectfully submitted,
Sandy Schlager, SBRTA Secretary

Event: Apr 07, 2017, 3:00pm
Quarterly Membership Meeting, Friday, April 7, 2017 
The SBRTA Quarterly Membership Meeting will be held on Friday, April 7th at 3:00P.M. at La Hacienda. Learn more about what's happening including an update on the progress of the new courts. After the meeting, join us in the Bistro for the Happy Hour.

Event: Apr 07, 2017, 3:00pm
SBRTA Quarterly Meeting Agenda, April 7, 2017 
SBRTA MEMBERSHIP MEETING AGENDA
APRIL 7, 2017

1. Call to order
2. Introduction if guests/new members
3. Announcements
4. Approval of January 27, 2017 minutes
5. Treasurer's Report
6. Directors' reports
7. Committee reports
8. New business
9. Comments/questions from members
10. Adjournment

Event: Jan 27, 2017, 3:00pm
SBRTA January 2017 Quarterly General Membership Meeting 
The meeting will be held in the La Mesa Room. Plan to attend the Happy Hour in the bistro after the meeting. Details to follow.

Event: Jan 27, 2017, 3:00pm
SBRTA General Membership Meeting Minutes 
SBRTA QUARTERLY GENERAL MEMBERSHIP MEETING JANUARY 27, 2017

Board Members Present: Steve Ordahl, Wes Hurst, Elmer Klavetter, Sandy Schlager, Beena
Ordahl, Terry Zimmerman
Members Present: Please refer to the attached attendance sheets

I. Call to Order: The meeting was called to order by Steve Ordahl, president, at 3:00 P.M.
A. Attendees were welcomed. The current board members were introduced. Outgoing
board members were recognized and thanked. Goals of the 2017 board were presented: grow membership, have fun on and off the courts, improve court utilization, and follow the progress of the new courts.

II. Introduction of Guests/ New Members
A. Beena Ordahl, membershipchair, reported that we have two new members and six
others who are interested in joining. A new member welcome breakfast buffet is set for February 12th. All members are encouraged to attend. Elmer Klavetter is filling in for Dean Alfrey at the Development Clinics. Dean is scheduled to return on March 1st.

III. Announcements
A. Robson plans the building of three additional tennis courts and some bocce ball courts. However, in the immediate future, two new tennis courts will be built. The third tennis court and bocce ball courts are tentative at this point. Construction is set to begin soon. Completion is anticipated to be sometime in the spring.
B. The ratings committee is in need of volunteers. Phil Preston will remain on this committee. If you are interested in volunteering, please contact Phil.
C. Wes Hurst will head a committee to look at court utilization.

IV. Approval of Minutes
A. The minutes of the Quarterly Membership Meeting held on October 19, 2016, were read. Janice Neal moved that the minutes be approved as read. Lutz Pape seconded. Motion passed.

V. Treasurer’s Report
A. Elmer Klavetter, treasurer, presented a proposed budget for 2017. Total income for 2017
was projected to be $4,475.00. Expenses were projected to be $3,065.00, leaving a
reserve to begin 2018 at $1,410.00.
B. Kevin Schick made a motion to establish a $1,500.00 floor at the end of this fiscal year.
Rich Ferris seconded. Motion failed.
C. Ken Levitt moved to accept the proposed budget as presented. Ted Wierman seconded.
Motion carried.

VI. Directors’ Reports
A. Terry Zimmerman, EventsCo-Chair, led a discussion of events that are being planned
for 2017. Suggestions and ideas were presented and discussed. The Events Committee is looking for volunteer/s to submit articles and pictures to the SaddleBrooke Ranch Round Up newspaper and/or write up announcements for the Ranch Reminder emails that SBR sends out each week. Please let Terry or Anita Zimmerman know if you are interested in volunteering and/or have any other input.
B. Wes Hurst, chair for the Court Utilization Committee, presented some changes in the weekly organized play for men only. These changes will be reflected in the website sign
Page 1 of 2

SBRTA QUARTERLY GENERAL MEMBERSHIP MEETING JANUARY 27, 2017

up as soon as possible. The schedule for women's and mixed doubles play will remain
the same.
C. Beena Ordahl, Membership, presented her report during the introduction of new
members.

VII. Proposed Bylaws: Janice Neal, Wes Hurst and Steve Ordahl were on this committee.
Steve reviewed the proposed changes which included a section regarding court discipline, clarification of the process for election of officers, added an outline of a standard agenda in the order of business section, officers’ liability, and a bulleted format related to the responsibilities of each officer.
A. A motion to accept the proposed bylaws as presented was made by Phil Preston and seconded by Bo Jessop. After discussion, the motion was amended by Rich Ferris and seconded by Rick Snowdon to delete the SBRHOA instrumentality language in Article III as well as to remove references to the HOA throughout the bylaws. Motion passed.
B. KenLevittmovedtomakethepurchaseofdirectors’andofficers’liabilityinsurance mandatory by amending Article XVII accordingly. Ken Gorman seconded. Motion passed.
1. Please note that the motion made by Ken Levitt passed before the motion made by
Phil Preston; however, both motions passed.

VIII.Questions/Comments from Members
A. Regarding publicity, Sandy Schlager noted that publicity regarding the Steiness Festival was published in both the SaddleBrooke Ranch Round Up and Ranch Reminder weekly emails. It was noted that the articles and announcements did a good job of marketing and publicizing our tennis association throughout the year. A volunteer or volunteers are needed to continue to publicize the SBRTA. Please let Anita and/or Terry Zimmermann know if you have any interest.
B. Lutz Pape inquired about a tennis racket stringer. There is a person who does this that lives in SaddleBrooke. His name is Steve Leane, 37197 Highland Ridge Dr, Tucson, AZ. Home phone: 520-818-1028. Mobile Phone: 520-405-5637. This information will be published on the website.

IX. Adjournment
A. A motion to adjourn was made by Lutz Pape and seconded by Rick Snowden. The
meeting was adjourned at 4:23 P.M.

Respectfully submitted,
Sandy Schlager, SBRTA Secretary
Page 2 of 2

Event: Jun 29, 2016, 2:00am
SBRTA Quarterly Meeting 
The next quarterly meeting of the tennis association will be held on Wednesday, June 29, 2016 at 2:00 pm in the Hacienda.

Event: Jun 29, 2016
SBRTA MEMBERSHIP MEETING 
SBRTA MEMBERS MEETING
JUNE 29, 2016

MINUTES

In attendance (Board): Janice Neal, President; Linda Bowman (Treasurer); Rich Ferris (Secretary); Sheila Bray (Special Events), and Ted Wierman (Membership).

In attendance (Members): Tom Kanitz, Mike Nicholson, Ken Gorman, Lupe Cook, Ken Cook, Bo Jessop, Tove Pape, Jan Martin, Madoka Knight, Susan Engebretson, Elmer Klavetter, Sandy Schlager, Ken Levitt, and Georgina Hurst. Also in attendance was Bill Smith, a non-member.

The meeting was called to order by Janice Neal at 1:00 pm. New members Madoka Knight and Elmer Klavetter were recognized.

Minutes

The minutes of the March 30, 2016 meeting were amended to state that Mr. Gorman has agreed to maintain our new web site and has established a Session Manager feature. Ms. Cook moved and Mr. Levitt seconded that the minutes of the March 30, 2016 meeting be approved. The motion carried.

Treasurer's Report

Treasurer Bowman stated the Association has a current bank balance of $2,670.67.

New Tennis Courts Update

Ms. Neal she has received information that two new tennis courts will be built during construction of the new clubhouse.

Membership

There was no report.

Special Events

Ms. Bray reported there has been two free clinics since the last meeting for both men and women. There was also a new member's party. She publicized the Tennis Festival, to be held on November 4 and 5, using the team format used last year. She said she needed five volunteers for the Committtee, including Team Captains.Ms. Engebretson volunteered to be a Captain, and Sandy Schlager and Tove Pape also volunteered to help.

Ms. Bray said she was seeking interest in a mixed doubles evening event on July 11 from 7:00 p.m. to 9:00 p.m. with cowboy/cowgirl apparel required.

Marketing and Publicity

There was no report.

Tennis Survey Results

Ms. Neal highlighted the results of our recent survey, responded to by 61% of the members.

Proposed New Session Levels

Mr. Ferris outlined a proposal that would establish two men's levels; one open to all men regardless of ratings and one for 3.0+ players. He said he would send out an email to determine interest.

Proposed Summer Session Lengths and Start Times

Janice discussed the survey sentiment that session run times be reduced from two hours to 90 minutes. She also asked consideration to start the first sessions in the Summer months at 6:30 a.m. Following discussion, it was decided that further deliberation was necessary before making changes.

Ratings

Ms. Bowman said another rating session would be held by mid-September so that our unrated players can participate in the annual Festival in November.

Evening Play

Ms. Neal encouraged members to play in the evening, under lights, at the stadium court.

Session Manager

Mr. Gorman said he would be hosting a walk-through and Q&A session on our new web site Session Manager feature for session signups on July 8 at 10:00 a.m. in La Mesa Room.


The meeting was adjourned at 2:15 pm.

Event: Mar 30, 2016, 2:00pm
SBRTA Quarterly Meeting Minutes 
SBRTA MEMBERS MEETING MARCH 30, 2016 MINUTES In attendance (Board):  Janice Neal, President; Steve Ordahl (Vice President); Linda Bowman (Treasurer); Rich Ferris (Secretary); and Sheila Bray (Special Events)

In attendance (Members): Dean Alfrey, Tom Kanitz, Doug Streuber, Corine Sturdivant, Mike Nicholson, Ken Gorman, Alastair Stone, Bill Harvey, Joy Shears, Bruce Ullock, Beena Ordahl, and Wes Hurst.

The meeting was called to order by Janice Neal at 2:00 pm. She then introduced new members Shears and Ullock.

Minutes

Mr. Stone moved and Mr. Harvey seconded that the minutes of the December 4, 2015 meeting be approved.  The motion carried.

Treasurer's Report

Treasurer Bowman stated the Association has a current bank balance of $3,251.98.

Membership

There was no report.

Tennis Dinner Recap

Ms. Bray reported that 44 tickets were sold for the successful affair, and requested suggestions for the next event.  She said pictures of the get­together will appear in a future edition of the SaddleBrooke Ranch Roundup.  She thanked members of her team, which included Beena, Alastair, Dean, Jan Martin, and Susan Engebretson.

Marketing and Publicity

Mr. Ordahl reported that he will be chairing a related committee, supported by Wes Hurst, Arlene Wong, Sandy Schlager, and Bo Jessop.  With the goal of developing a buzz about our program, 500 copies of our new brochure have been printed for distribution through the sales office, Preferred Guest program, new resident greeters, and the Hacienda Reception Desk.

Clinics

Ms. Bray said there was $800 budgeted for clinics, using professionals from SaddleBrooke.  The clinics would be free for Association members.

Ratings

Ms. Ordahl reported that two rating sessions have been conducted to date, at a cost of $384.  A total of 47 players have been rated.

Ms. Neal presented a seasonal time change calendar, which establishes first morning session start times as: January/February   10:00 am       March                      9:00 am April/May                 8:00 am      June/July/August     7:00 am September/October   8:00 am      November/December  9:00 am

Guests and Open

Play Ms. Neal reiterated that scheduled organized play sessions are for members only, and that Open sessions are for all players, regardless of ratings.

League Play

Ms. Neal reported that Mark Wong has presented a framework for Intra­Club play, and that interested parties should contact him.

Tennis Festival

The attendees supported keeping the format the same as last year.  The projected dates for the event fall in the third weekend of October.  Ms. Neal solicited volunteers to captain the teams. She also asked members to solicit ideas for another Festival next Spring.

Website

Mr. Gorman has been contracted to maintain our new web site.  Those with questions or suggestions may reach him at 530 249-4401 or at admin@saddlebrookeranch.org.  

The meeting was adjourned at 2:52 pm.  

Event: Dec 04, 2015
SBRTA Members Meeting minutes - December 4, 2015 
In attendance (Board): Janice Neal (President), Steve Ordahl (Vice President), Linda Bowman (Treasurer), Tove Pape (Special Events), Ted Wierman (Membership), Alastair Stone (Secretary)

In attendance (Members): Ginny Arbogast, Jan Martin, Beena Ordahl, Corine Sturdivant, Catherine Wierman, Susan Engbretson (guest), Dean Alfrey, Rich Ferris, Ken Gorman, Jerry Hall, Bill Harvey, Wes Hurst, Tom Kanitz, Bob Kucsmas, Ken Levitt, Mark Martin, Lutz Pape, Phil Preston, Rick Snowden, Bob Washburn, Mark Wong

AGENDA

NEW MEMBERS. Janice welcomed and recognized Ginny Arbogast and Corine Sturdivant; as well as Jackie Levitt, Carol Mihal, Janice Mihora, Susan Swanson, Michael Duwe and Ken Levitt, all of whom joined the club in 4Q 2015. The secretary apologized for not adding Susan Engbretson during the Festival! The club currently has 66 members.

TREASURER’S REPORT. Linda reported that bank balance is $1,965.48. The Festival (with 32 participants, up from 22 in 2014) netted +$297.44. There was discussion on how the club could use the balance we have. (Board to address)

CHANGES TO THE BOARD. Sheila Bray replaces Tove as Special Events chairperson, and Rich Ferris replaces Alastair as Secretary.

BALL MACHINE / TENNIS BALLS. There is a bin beside the ball machine box for players to put used balls in. The club has been informed that 16 members do not have signed waivers included in their authorization to use the ball machine. (Following the meeting, the Secretary has e-mailed all to correct this matter asap). The President distributed 2 cans of tennis balls to every attendee at the meeting!

SPECIAL EVENTS. Tove reported that the Spring dinner was a great success. There was lack of support for the coffee/cocoa days. Beena, Corine, Jan, Dean, Susan & Alastair volunteered to help Sheila. The membership would like to work with TJ on the Doubles Strategy & Doubles Positioning Clinics again. Ken Gorman volunteered to make a video of a future clinic (thank you)

INTER-CLUB PLAY. Following the successful Men's team events with SaddleBrooke organized by John Hopkins and Tom Kanitz, Tom volunteered to look at expanding this activity, to possibly include Ladies/Mixed and home court play, as well as other inter-club play.

INTRA-CLUB PLAY. There is great(er) interest in some form of in-house league play for our membership, and Mark Wong has volunteered to lead this!

DEVELOPMENT DAYS. These will continue with Ted organizing and Dean as the 'regular' chief mentor (thank you to both). Beena, Rick and Alastair volunteered to help as and when needed. Ken Levitt volunteered to provide a club banner for the courts (thank you)

FESTIVAL. This was a big success with a 50% increase over 2014 in members playing. The Team concept should be continued. There were lots of ideas regarding more players, more publicity, more spectators, maybe a Spring event (Board to address)

RATINGS. 41 members were rated by TJ. Ratings comments were distributed at the meeting. Thank you to Beena, Linda and Tove for organizing everything really smoothly. Players with a rating of NR can continue to 'play their usual game(s)'! An appeal process has been developed and will be posted in the SBRTA File Cabinet. Re-rating is planned for 2016, with an expected cost of $6 per player (the club only sponsors the first rating)

Event: Oct 26, 2015
Election of SBRTA Board members for 2016 - October 26, 2015 
The Election Meeting was held in in La Montana Room on October 26

The existing Board members who will serve for another year are:
- President: Janice Neal
- Vice President: Steve Ordahl
- Treasurer: Linda Bowman
- Membership Chairman: Ted Wierman

The following were elected unanimously to the Board:
- Secretary: Rich Ferris
- Special Events Chairperson: Sheila Bray

Thank you to the many members who voted by e-mail.

Event: Sep 15, 2015
SBRTA Members Meeting minutes - September 15, 2015 
In attendance (Board): Janice Neal (President), Steve Ordahl (Vice President), Linda Bowman (Treasurer), Tove Pape (Special Events), Alastair Stone (Secretary)
In attendance (Members): Sheila Bray, Beena Ordahl, Lupe Cook, Zann Wilson, Ken Cook, Rich Ferris, Ken Gorman, Bill Harvey, Wes Hurst, Tom Kanitz, Phil Preston, Rick Snowden, Mark Wong

AGENDA

NEW MEMBERS. Janice recognized not only Rick Snowden (who joined the club in January), but all the members who had joined in 2015: Mindy Hawkins, Theresa Hect, Kay Lantow, Jan Martin, Sandy Noble, Mary Snowden, Catherine Wierman, Dave Kellogg, Mike Nicholson and Bob Schlager.

TREASURER’S REPORT. Linda reported that bank balance is $2,516.66. Included in this amount is $510 representing 34 Festival entries @ $15 each! The possibility of using Paypal is being investigated by Steve.

UPDATE of BY-LAWS. I t was proposed by Ken, and seconded by Mark, that the updated By-Laws should be approved. The motion was passed unanimously. (Since the meeting the updated By-Laws have been posted on the web-site in the File Cabinet)

APPOINTMENT of NOMINATING CHAIRMAN (for 2016 Board members). Phil Preston was appointed, and Rich Ferris volunteered to assist (thank you to both)

BOARD MEMBERS for 2016. Tove and Alastair are stepping down.

OCTOBER MEETING - VOTING for 2016 BOARD MEMBERS. (Since the meeting this has been set for October 26)

DEVELOPMENT DAYS. In the absence of Ted, Alastair briefly covered how the program has developed over 18 months since April 2014 (Beena, Linda, Tove, Tom, Bill were all mentors then, with our newest members Mike & Dave mentorees!). Special thanks are due to Dean Alfrey, Rick Snowden for their mentoring, and to Ted, for both organizing and mentoring this year.....read the September 'SBR Roundup' for the latest information!

NEW TENNIS COURTS. Janice updated the club on the latest plans for a 3rd tennis court (top priority) and the new 'shack' to be built nearby.

MORNING START TIMES. All 7:00am starts will be moved to 8:00am on October 1st.

COURT "BOOKINGS".

a) Janice asked again that all players should be diligent if he/she drops out, and either find a sub or tell other players.

b) There was also a long discussion on the subject of "Advanced" players and their dedicated play times. The results are posted on the web-site!

c) This led to discussion on RATINGS again. Beena's good work on this is to be followed up

TENNIS FESTIVAL UPDATE. Tove explained the TEAM concept, and how the main emphasis is on team camaraderie. There will be Men's, Women's and Mixed Doubles between two teams of 17 players each. Matches will be 1 set. During the meeting, members voted on which meal they preferred for dinner, and ticket sales began! Thank you, Tove!

TENNIS FESTIVAL TEAM DRAWING, TEAM COLORS, TEAM MEETINGS. The drawing for the two teams took place, with team captains building their respective teams. Steve captains the "Road Runners" - in BLUE, while Tom captains the "Scorpions" - in WHITE. Team meetings were held immediately!

Event: Jun 26, 2015
SBRTA Members Meeting minutes - June 19, 2015 
In attendance (Board): Janice Neal (President), Linda Bowman (Treasurer), Tove Pape (Special Events), Alastair Stone (Secretary)
In attendance (Members): Sheila Bray, Beena Ordahl, Jean Elaine Parfet, Rich Ferris, Ken Gorman, Bill Harvey, John Hopkins, Wes Hurst, Bo Jessop, Tom Kanitz, George Kramer, Mark Martin, Steve Ordahl, Phil Preston

AGENDA

NEW MEMBERS. President Janice welcomed Mary Preston (our 55th member!)

THANK YOU. President Janice thanked previous President Tom Kanitz for his service to SBRTA.

TREASURER’S REPORT. The bank balance is $2,158.14.

BY-LAWS. The recently updated (and circulated to the membership) By-Laws were approved. It has been suggested that they should be amended to allow voting by e-mail. This will be investigated by the Board. The updated By-Laws have been posted on the web-site (File Cabinet)

VICE-PRESIDENT. Steve Ordahl was approved as SBRTA Vice-President

MEMBERSHIP CHAIRMAN. Ted Wierman was approved as SBRTA Membership Chairman.

FUTURE SOCIAL ACTIVITIES. Tove said that the “hot cocoa event” had 12 attendees, but a similar “lemonade” event had to be cancelled for lack of attendees. The SBRTA dinner at the “Harvest” was a great success with 28 attendees. The meeting supported the idea of a future evening event.

ORGANIZED PLAY. President Janice reminded all members to be courteous and responsible regarding ‘Sign-up’ and ‘Show-up’. With the size of SBRTA’s membership it can be difficult to find a replacement, if a member has to drop out at the last minute.

TENNIS FESTIVAL UPDATE. A Flyer has been circulated to the membership, and several members have already registered with the Secretary (and even paid!). It is important that all members wishing to participate have a rating. A document titled “USTA Ratings” has been circulated to the membership and has been posted on the web-site (File Cabinet). Tom Kanitz agreed to chair a ‘ratings sub committee’ prior to the Festival team selection, which will take place at the next Quarterly Meeting (scheduled for September 15th at noon!)

FUTURE TENNIS CLINICS. The membership agreed that these should happen, and approved the idea of paid clinics. Beena’s work will be used a basis for further investigation of who/when/etc. There is the possibility that for a fee of $10 per person a clinic could including rating.

COURT USAGE PROPOSAL. Two documents, “SBRTA Court Usage” and “Tennis Schedule” were circulated to the membership, and were approved with immediate effect. Both have been posted on the web-site (File Cabinet). Immediately following the meeting, the ‘Organized Play Sessions’ section on the web-site was also updated, and the Courts Calendar in the Fitness Center also. It was agreed that the word ‘Advanced’ (and not ‘Competitive’ should be used) and ‘Open’ (not ‘Recreational’). For the ‘Advanced Men’ it is suggested that a rating of 3.5 & above is appropriate, and for ‘Advanced Women’ 3.0 & above.

FUTURE TENNIS FACILITY / EXPANSION.
Thank you to Tim Fudge for coming to talk to us.
• He updated us on several items for our existing courts (washing the courts will be better with new spigot/hoses; birds ‘spikes’ to be installed on the stadium court; any problems with lights have been fixed)
• There is nothing really new on the additional courts, and the official request and current plan remains at +4 courts (see the plan in the Hacienda Club). There will also be a Ramada, toilet facilities etc.
• He also shared some of the status regarding the new clubhouse, use of heavy equipment at the south end of SBR, and the building of the pickle-ball courts

Event: Apr 01, 2015
SBRTA Members Meeting minutes - April 1, 2015 
In attendance (Board): Tom Kanitz (President), Janice Neal (Vice-President), Linda Bowman (Treasurer), Ted Wierman (Membership), Alastair Stone (Secretary)
In attendance (Members): Georgine Hurst, Janette Martin, Beena Ordahl, Zann Wilson, Arlene Wong, Dean Alfrey, Jim Dougherty, Rich Ferris, Ken Gorman, Jerry Hall, Bill Harvey, Wes Hurst, Bo Jessop, Mark Martin, Steve Ordahl, Phil Preston, Doug Streuber, Mark Wong

AGENDA

NEW MEMBERS. President Tom welcomed Georgine & Wes Hurst, Bo Jessup and Phil Preston. With a further 6 members (not present) who joined in 1Q 2015, the club has a total membership of 51.

TREASURER’S REPORT. The bank balance is $2,082.85. A new banner has been purchased (used at SBR Club Expo), and small prizes were purchased for the Club’s social.

FUTURE TENNIS FACILITY / EXPANSION.
It was planned that Tim Fudge would address the club, but as this was not possible, Tom had a meeting with Tim, and passed on much useful information.
The new plan (3/15) shows an additional 4 tennis courts. The previous plan with 3 courts (2 of which would be used temporarily as pickle-ball courts) is no longer valid. The membership wants Robson to be told that this so-called ‘promise’ of 4 courts should be kept! Apparently there will be a ‘shaded area’ and rest room facilities
The membership wants a special sub-committee for this topic. Arlene and Steve volunteered to be on this, and will join Tom, Janice and Linda in their upcoming work: visiting SaddleBrook’s tennis facility; pushing for the expanded facility via a formal, written, SBRTA plan; including in the plan photos (a la Indian Wells?), and a detailed plan/layout similar to that developed by Michelle Diehl for the pickle-ball facility.
While we can better host other clubs with the addition of just 1 more court, it was stated by a member that the minimum requirement for a USTA supported event is 4 courts + rest rooms. However further research has been made, and "according to the Southwest USTA Coordinator, there are no specific requirements regarding the number of courts required for USTA League play in our area. While other, larger areas have a 5 court requirement (3 doubles, 2 singles), we can stagger our matches and have only 2 courts but 3 would, of course, make scheduling easier. The proximity of bathrooms also is not prescribed, but we all agree that they should be within a reasonable distance and not require a car trip to the nearest gas station"
Several new members indicated that being able to play tennis at SBR was a factor in deciding to live here!
We should continue to encourage any tennis playing visitors to play with the club.
The recent growth in members in 2105 (from 41 to 51 is app +25%) is an important item in ‘pushing’ with Robson. While it is true that our second court is under utilized at times, the number of days when more than 8 players want to be involved with on official play days/times has increased (players have to wait / be rotated in). The numbers are being collected weekly.
Our playing membership may only be a quarter of the pickle-ball club, so while we should not go ‘overboard’ with our requirements to Robson, we must push for what we need!
It was noted that Jack Sarson was very impressed with the Festival in 2014 (another selling point!)

2015 STEINESS TENNIS FESTIVAL
SBRTA Vice President Janice has volunteered to chair the Festival - thank you from all - and provided the following information:
Our Festival will be SBRTA’s fourth, but only the 2nd Steiness Festival.
Following a vote on the date, the Festival will take place on October 23/24 (Fri/Sat)
The successful ‘team format’ as used in 2014 will be used again, with balanced, mixed teams with two captains.
There will be Mens, Womens and Mixed Doubles matches, but probably no Singles
The team captains will be Tom Kanitz and Steve Ordahl
Using the same Steiness Festival committee job titles as in 2014, the following positions have been filled:
Budget: Linda Bowman
Communications: Tove Pape
Registration: Alastair Stone
Facilities Coordinator: Mark Martin
Structure: Doug Streuber
Medals: to be named
Plaque: to be named

MEMBERSHIP.
a) Development days.
These have continued, with great success, during 1Q 2015. Thank you to Dean for his mentoring, and to Ted for tasking over the program.
All who have participated love the current format, and enjoy it
The question of Preferred Guests playing tennis was discussed, Tom will talk to the Sales Office, and Ted will take on responsibility.
There will be no more Wednesday e-mails (apparently other clubs have caught on that we have been doing it - since 2Q last year!) and Robson has said ‘no more’
b) General
We should continue with Tove’s “Cocoa” days….moving to “Lemonade” days in warmer weather.
For the moment, we will keep to our 5 official play days, plus the Monday development day, but we will look at the possibility of other days if needed.
More SBRTA flyers are needed for the newcomer packets (the Treasurer and Secretary volunteered to get more)
We should use every opportunity to publish ourselves. The include SBR Round Up articles, photos (of our 1Q new members was suggested)
Tom and John Hopkins are investigating ‘Tennis4Life’, and the membership indicated that there is support for ‘paid’ clinics with a professional.

MISCELLANEOUS
a) Banner. This was displayed and used on Club Expo day, Thank you, Janice and Linda - it looks great!
b) Website. Ken indicated that his new technical support for the website is Mike Wilson

Event: Feb 17, 2015
SBRTA Team Play with SaddleBrooke 
Our second, successful, team play event with SaddleBrooke took place on February 17th. Thank you to John Hopkins and Tom Kanitz for their work on getting a team together, and developing a good SBRTA-SBTA relationship. We will be continuing with this event in the fall!

Event: Jan 23, 2015
SBRTA Members Meeting minutes - January 23, 2015 
In attendance (Board): Tom Kanitz (President), Janice Neal (Vice-President), Linda Bowman (Treasurer), Tove Pape (Special Events), Alastair Stone (Secretary)
In attendance (Members): Sandy Schlager, Zann Wilson, Dean Alfrey, James Dougherty, Ken Gorman, Jerry Hall, Bill Harvey, John Hopkins, Bob Kuczmas, Mark Martin, Lutz Pape

Agenda:

New Members: President Tom introduced the new board, and welcomed Sandy Schlager and James Dougherty
Budget. With 41 fully paid-up members (now 43 with Janes and Rick Snowden), the club’s budget is:
Beginning balance 1/1/2015 $1,047.97
Projected income (50 members @ $25) $1,250.00
Total income $2,297.97
Projected Expenses: Social $200. Tennis Ball machine(fill hopper once) $200. Pro-classes $0. Tennis Event $200. Marketing & Office supplies $140. Misc $100. Banner $100
Total expenses $940.00
Income less expenses $1,357.97
A lively discussion of the budget followed. Items raised were: “We should spend more”; “More $$ for the social”; “New cover for the ball machine” (Tim Fudge to address this, as the machine belongs to Robson); “Should Pro-classes be free?” (NO, members should pay); “Can we look at a storage facility somewhere like pickle-ball has?”; “Can we use $$ for tennis balls?”; “Should we lower dues in 2016 if we don't need all the money?”.
2015 Audit. This will be handled by Bill Harvey. Tom will further investigate any issues regarding the IRS.
Social Events. Different ideas were discussed for an event in March (catered in the Mesa room; or elsewhere; or in a restaurant). To be investigated.
New Player Development / Membership.
a) Clinics. These have been successful, but the last one that Mark will organize is on February 9.
b) Pro Lessons. Since Terry Gibson is no longer available, other certified professionals at SaddleBrooke can be contacted for instruction (see also below on Tennis4Life).
c) Development days. These will continue, on ALL Mondays. THANK you to Dean Alfrey who offered to mentor until he leaves in March! Ted Wierman, as New Members Coordinator, is taking over the program from Alastair. The question of Preferred Guests playing tennis was discussed, Tom will talk to the Sales Office, and Ted will take on responsibility.
d) Tennis4 Life. Tom explained the program that JIM WARD organizes. At a cost of $95 per person for a 6 x 90 minute session “class” (spread over 3 weeks). Several members were interested.
Team Play with SaddleBrooke. John Hopkins told us that 9 (gentlemen) members had a good day out at SaddleBrooke. This will happen again on February 17, he needs 8 men + 1 back-up. And this time SBRTA will provide refreshments and balls.
2015 Steiness Tennis Festival. Janice explained about the Festival, and that it is planned for October again. Ken Gorman (thank you, Ken) is preparing a video of the 2014 Festival which can be used for marketing the club.
Miscellaneous.
a) Banner. Linda showed us the Lady Putters Banner, and it was agreed to proceed with a similar banner for us. Janice agreed to help with the design.
b) Merchandise Ordering. Janice explained the different shirts / caps etc available, and how we/she used to proceed with ordering via Aztec. Thank you to John Hopkins who volunteered to take over this process!!
c) Website Update. Ken gave us information on the latest updates, including info about a new (white on green) 'banner' above all the Club Logos.

Event: Nov 19, 2014
SBRTA Board Transition Meeting minutes - November 19, 2014 
In attendance (2014 Board): Tom Kanitz (President), Bud Fairbanks (Vice President), Alastair Stone (Secretary).
In attendance (2015 Board): Janice Neal (Vice President), Linda Bowman (Treasurer), Tove Pape (Special Events Chairman).
In attendance (Members): Lupe Cook, Ken Gorman.

Agenda

Board Member responsibilities.
- Tove is appointed to the 2015 Board as Special Events Chairman.
- Tom, with board approval, appointed Ted Wierman as New Membership Committee Chairman, with Lupe as assistant.
Changes to Current Bylaws.
- No changes will be made.
2015 Budget and Audit.
- Linda will meet with Elida to obtain details of current 2014 ytd expenditure, and a Budget meeting will be held (provisional date Dec 17th / 1:00pm).
- Alastair will prepare a letter to Canyon Bank to indicate that Tom, Janice and Linda are the three persons with signature rights.
- Tom to find people to carry out the Audit (Bud and Elida to assist)
2015 Membership Dues collection.
- Linda had looked at what SB does, and proposed that no changes need to be made to the SBR method. The board agreed to keep collection 'as is'.
- There will be no dues increase in 2015. There will be no special discounts for members joining late in the year. As per the Bylaws, dues are reduced by 50% after July 1.
- At any social event, members will pay their own way.
Website Utilization & Upgrades.
- The (SBRTA) Tennis club now includes "Club News", "Special Events" and "Meetings" sections, and is functioning correctly. Thank you, Ken for your work! The membership has been informed about the 'Alert' process.
- It was agreed that the New Membership Committee will take over the responsibility (currently with the Secretary) for handling new member verifications. Alastair to work with Ted & Lupe on the transfer.
- Tove is already familiar with the editing/posting process, and was given the access password.
Selection of Date and Time for:
a) General Meeting in January. Provisionally January 23. Tom to confirm time.
b) 1st Quarter Social Event. Early April - an evening event.
c) Tove proposed that we should have a social tennis afternoon (Mixed doubles 2:30-4:00pm) followed by hot chocolate together in the Hacienda Club.
All agreed this plan, a provisional date was set (Wednesday, Jan 22) and Tove will arrange with Mary. This 'Special Event' will be posted in December.
Discussion on Beginner and Intermediate Play Development.
- This will continue, with more publicity (an article for SBR news? photo? encouragement/explanation)
3rd Tennis court proposal.
- OK for the tennis court. The board rejected the SBRPA proposal to use the stadium court in January.
Cactus League
- It was agreed there is no interest. However the club IS interested in planning some form of team play with SaddleBrooke. Tom is already in contact with them, and it was agreed he should continue!
Open Discussion.
- Ratings (!) were discussed briefly, and current thinking, at least as a temporary measure, is to use the Festival ratings.

Event: Nov 07, 2014
SBRTA Members Meeting minutes - November 7, 2014 
In attendance (Board): Tom Kanitz (President), Bud Fairbanks (Vice-President), Elida Jerman (Treasurer), Mark Wong (Special Events), Alastair Stone (Secretary)
In attendance (Members): Linda Bowman, Marilee Fairbanks, Kay Lantow, Janice Neal, Beena Ordahl, Jean-Elaine Parfet, Zann Wilson, Dean Alfrey, Rich Ferris, Ken Gorman, Gary Grasso, John Hopkins, Bob Kuczmas, Steve Ordahl, Chuck Robins, Tony Seales, Doug Streuber, Ted Wierman,

Agenda:

New Members: President Tom welcomed Jean-Elaine Parfet, Zann Wilson, Dean Alfrey and Tony Seales.

Budget. With 53 fully paid-up members, the club’s bank balance is $1,047.97

2014 Steiness Tennis Festival. A very moving letter of thanks was brought to the meeting by Linda, and read by Mark. (This has subsequently been sent to the entire membership). Thank you to Gary and his committee for an outstanding event, to the two team captains Janice and Lutz, and to Ken for his photographs (of every single match!). It was agreed that the same format will be used in 2015.

Proposed changes to 'fixed' play days/times. Doug brought a proposal from the SBR Golf Association which involved changing ladies and mens play days. After much discussion, the membership rejected the proposal at this time

Updates/recaps.
a) Group pro lessons. These have been successful, and Mark has arranged for pro Terry Gibson's services again for the reasonable fee of $50 per hour (whether individual or shared).
b) Clinic days. These have also been successful, and will continue in 2015 on the 2nd Monday of each month. Tennis basics (play, service, etc) will be covered. The clinics are open to all SBR residents.
c) Development days. 10 ladies and 8 men have participated once or more; 4 ladies and 3 men subsequently joined the club). These days will continue in 2015 on the 1st and 3rd Mondays of the month, and are open to all SBR residents. More mentors are needed (thank you to Ted and John who immediately volunteered!), and various ideas have been proposed (thank you, Bill Harvey) to improve the program (e.g. cancellation if too few registered by cut-off day) In addition the 4th and any 5th Mondays will be designated as 'Intermediate' days and are open to developmental players (without a mentor being present)

Intra-League play. Due to insufficient numbers wanting to play in the proposed format, this activity will not be planned.

New Members coordinator. Ted, with Lupe's assistance, will be working on this in 2015.

Special Events coordinator. Tove Pape will be taking over from Mark in 2015

2015 SBRTA board. Thank you to Rich who developed the slate. The membership present voted unanimously for the new board as follows: President: Tom Kanitz, Vice President: Janice Neal, Treasurer: Linda Bowman, Secretary: Alastair Stone

Miscellaneous. Nothing to report
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About Us

The purpose of SBR Tennis is to stimulate and maintain interest in tennis at SaddleBrooke Ranch; to promote good fellowship and sportsmanship among the members; and to enhance the social and recreational lives of SaddleBrooke Ranch property owners and their guests.

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SaddleBrooke Ranch Tennis Club News  read Enfeedia RSS feed itemWhat's this?

13 May 2018 09:08
USTA Pro-led Training Sessions for Q2 
enfeedia RSS feed publisherThe SBRTA Training Program Committee is pleased to announce the USTA Pro led training sessions for Q2. This set of 4 sessions will focus on Serves, Returns, Ball Placement and Types of Serves.

Each class is limited to 4 persons to allow more individual attention, therefore the cost will be $80.00 per person, payable at registration.

We will group the classes according to your ratings as follows: 2.5 and below, 3.0, and 3.5 and above. If we have more than 4 requests per Rating level we will establish multiple classes for that Rating level.

Classes will commence on June 4th and will be held on Monday and Wednesday mornings at 9AM and 10:30AM thereafter.

Please contact Dean Alfrey, deanalfrey@gmail.com, by May 15th to sign up.

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