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Event: Jan 27, 2017, 3:00pm
SBRTA General Membership Meeting Minutes 
SBRTA QUARTERLY GENERAL MEMBERSHIP MEETING JANUARY 27, 2017

Board Members Present: Steve Ordahl, Wes Hurst, Elmer Klavetter, Sandy Schlager, Beena
Ordahl, Terry Zimmerman
Members Present: Please refer to the attached attendance sheets

I. Call to Order: The meeting was called to order by Steve Ordahl, president, at 3:00 P.M.
A. Attendees were welcomed. The current board members were introduced. Outgoing
board members were recognized and thanked. Goals of the 2017 board were presented: grow membership, have fun on and off the courts, improve court utilization, and follow the progress of the new courts.

II. Introduction of Guests/ New Members
A. Beena Ordahl, membershipchair, reported that we have two new members and six
others who are interested in joining. A new member welcome breakfast buffet is set for February 12th. All members are encouraged to attend. Elmer Klavetter is filling in for Dean Alfrey at the Development Clinics. Dean is scheduled to return on March 1st.

III. Announcements
A. Robson plans the building of three additional tennis courts and some bocce ball courts. However, in the immediate future, two new tennis courts will be built. The third tennis court and bocce ball courts are tentative at this point. Construction is set to begin soon. Completion is anticipated to be sometime in the spring.
B. The ratings committee is in need of volunteers. Phil Preston will remain on this committee. If you are interested in volunteering, please contact Phil.
C. Wes Hurst will head a committee to look at court utilization.

IV. Approval of Minutes
A. The minutes of the Quarterly Membership Meeting held on October 19, 2016, were read. Janice Neal moved that the minutes be approved as read. Lutz Pape seconded. Motion passed.

V. Treasurer’s Report
A. Elmer Klavetter, treasurer, presented a proposed budget for 2017. Total income for 2017
was projected to be $4,475.00. Expenses were projected to be $3,065.00, leaving a
reserve to begin 2018 at $1,410.00.
B. Kevin Schick made a motion to establish a $1,500.00 floor at the end of this fiscal year.
Rich Ferris seconded. Motion failed.
C. Ken Levitt moved to accept the proposed budget as presented. Ted Wierman seconded.
Motion carried.

VI. Directors’ Reports
A. Terry Zimmerman, EventsCo-Chair, led a discussion of events that are being planned
for 2017. Suggestions and ideas were presented and discussed. The Events Committee is looking for volunteer/s to submit articles and pictures to the SaddleBrooke Ranch Round Up newspaper and/or write up announcements for the Ranch Reminder emails that SBR sends out each week. Please let Terry or Anita Zimmerman know if you are interested in volunteering and/or have any other input.
B. Wes Hurst, chair for the Court Utilization Committee, presented some changes in the weekly organized play for men only. These changes will be reflected in the website sign
Page 1 of 2

SBRTA QUARTERLY GENERAL MEMBERSHIP MEETING JANUARY 27, 2017

up as soon as possible. The schedule for women's and mixed doubles play will remain
the same.
C. Beena Ordahl, Membership, presented her report during the introduction of new
members.

VII. Proposed Bylaws: Janice Neal, Wes Hurst and Steve Ordahl were on this committee.
Steve reviewed the proposed changes which included a section regarding court discipline, clarification of the process for election of officers, added an outline of a standard agenda in the order of business section, officers’ liability, and a bulleted format related to the responsibilities of each officer.
A. A motion to accept the proposed bylaws as presented was made by Phil Preston and seconded by Bo Jessop. After discussion, the motion was amended by Rich Ferris and seconded by Rick Snowdon to delete the SBRHOA instrumentality language in Article III as well as to remove references to the HOA throughout the bylaws. Motion passed.
B. KenLevittmovedtomakethepurchaseofdirectors’andofficers’liabilityinsurance mandatory by amending Article XVII accordingly. Ken Gorman seconded. Motion passed.
1. Please note that the motion made by Ken Levitt passed before the motion made by
Phil Preston; however, both motions passed.

VIII.Questions/Comments from Members
A. Regarding publicity, Sandy Schlager noted that publicity regarding the Steiness Festival was published in both the SaddleBrooke Ranch Round Up and Ranch Reminder weekly emails. It was noted that the articles and announcements did a good job of marketing and publicizing our tennis association throughout the year. A volunteer or volunteers are needed to continue to publicize the SBRTA. Please let Anita and/or Terry Zimmermann know if you have any interest.
B. Lutz Pape inquired about a tennis racket stringer. There is a person who does this that lives in SaddleBrooke. His name is Steve Leane, 37197 Highland Ridge Dr, Tucson, AZ. Home phone: 520-818-1028. Mobile Phone: 520-405-5637. This information will be published on the website.

IX. Adjournment
A. A motion to adjourn was made by Lutz Pape and seconded by Rick Snowden. The
meeting was adjourned at 4:23 P.M.

Respectfully submitted,
Sandy Schlager, SBRTA Secretary
Page 2 of 2

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Event: Jan 27, 2017, 3:00pm
SBRTA General Membership Meeting Minutes 
SBRTA QUARTERLY GENERAL MEMBERSHIP MEETING JANUARY 27, 2017

Board Members Present: Steve Ordahl, Wes Hurst, Elmer Klavetter, Sandy Schlager, Beena
Ordahl, Terry Zimmerman
Members Present: Please refer to the attached attendance sheets

I. Call to Order: The meeting was called to order by Steve Ordahl, president, at 3:00 P.M.
A. Attendees were welcomed. The current board members were introduced. Outgoing
board members were recognized and thanked. Goals of the 2017 board were presented: grow membership, have fun on and off the courts, improve court utilization, and follow the progress of the new courts.

II. Introduction of Guests/ New Members
A. Beena Ordahl, membershipchair, reported that we have two new members and six
others who are interested in joining. A new member welcome breakfast buffet is set for February 12th. All members are encouraged to attend. Elmer Klavetter is filling in for Dean Alfrey at the Development Clinics. Dean is scheduled to return on March 1st.

III. Announcements
A. Robson plans the building of three additional tennis courts and some bocce ball courts. However, in the immediate future, two new tennis courts will be built. The third tennis court and bocce ball courts are tentative at this point. Construction is set to begin soon. Completion is anticipated to be sometime in the spring.
B. The ratings committee is in need of volunteers. Phil Preston will remain on this committee. If you are interested in volunteering, please contact Phil.
C. Wes Hurst will head a committee to look at court utilization.

IV. Approval of Minutes
A. The minutes of the Quarterly Membership Meeting held on October 19, 2016, were read. Janice Neal moved that the minutes be approved as read. Lutz Pape seconded. Motion passed.

V. Treasurer’s Report
A. Elmer Klavetter, treasurer, presented a proposed budget for 2017. Total income for 2017
was projected to be $4,475.00. Expenses were projected to be $3,065.00, leaving a
reserve to begin 2018 at $1,410.00.
B. Kevin Schick made a motion to establish a $1,500.00 floor at the end of this fiscal year.
Rich Ferris seconded. Motion failed.
C. Ken Levitt moved to accept the proposed budget as presented. Ted Wierman seconded.
Motion carried.

VI. Directors’ Reports
A. Terry Zimmerman, EventsCo-Chair, led a discussion of events that are being planned
for 2017. Suggestions and ideas were presented and discussed. The Events Committee is looking for volunteer/s to submit articles and pictures to the SaddleBrooke Ranch Round Up newspaper and/or write up announcements for the Ranch Reminder emails that SBR sends out each week. Please let Terry or Anita Zimmerman know if you are interested in volunteering and/or have any other input.
B. Wes Hurst, chair for the Court Utilization Committee, presented some changes in the weekly organized play for men only. These changes will be reflected in the website sign
Page 1 of 2

SBRTA QUARTERLY GENERAL MEMBERSHIP MEETING JANUARY 27, 2017

up as soon as possible. The schedule for women's and mixed doubles play will remain
the same.
C. Beena Ordahl, Membership, presented her report during the introduction of new
members.

VII. Proposed Bylaws: Janice Neal, Wes Hurst and Steve Ordahl were on this committee.
Steve reviewed the proposed changes which included a section regarding court discipline, clarification of the process for election of officers, added an outline of a standard agenda in the order of business section, officers’ liability, and a bulleted format related to the responsibilities of each officer.
A. A motion to accept the proposed bylaws as presented was made by Phil Preston and seconded by Bo Jessop. After discussion, the motion was amended by Rich Ferris and seconded by Rick Snowdon to delete the SBRHOA instrumentality language in Article III as well as to remove references to the HOA throughout the bylaws. Motion passed.
B. KenLevittmovedtomakethepurchaseofdirectors’andofficers’liabilityinsurance mandatory by amending Article XVII accordingly. Ken Gorman seconded. Motion passed.
1. Please note that the motion made by Ken Levitt passed before the motion made by
Phil Preston; however, both motions passed.

VIII.Questions/Comments from Members
A. Regarding publicity, Sandy Schlager noted that publicity regarding the Steiness Festival was published in both the SaddleBrooke Ranch Round Up and Ranch Reminder weekly emails. It was noted that the articles and announcements did a good job of marketing and publicizing our tennis association throughout the year. A volunteer or volunteers are needed to continue to publicize the SBRTA. Please let Anita and/or Terry Zimmermann know if you have any interest.
B. Lutz Pape inquired about a tennis racket stringer. There is a person who does this that lives in SaddleBrooke. His name is Steve Leane, 37197 Highland Ridge Dr, Tucson, AZ. Home phone: 520-818-1028. Mobile Phone: 520-405-5637. This information will be published on the website.

IX. Adjournment
A. A motion to adjourn was made by Lutz Pape and seconded by Rick Snowden. The
meeting was adjourned at 4:23 P.M.

Respectfully submitted,
Sandy Schlager, SBRTA Secretary
Page 2 of 2
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The purpose of SBR Tennis is to stimulate and maintain interest in tennis at SaddleBrooke Ranch; to promote good fellowship and sportsmanship among the members; and to enhance the social and recreational lives of SaddleBrooke Ranch property owners and their guests.

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