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Event: May 22, 2018, 3:01pm
SBRTA BOARD MEETING MINUTES MAY 22, 2018 
SBRTA BOARD MEETING MINUTES
MAY 22, 2018

Board Members Present: Steve Ordahl, Susan Pharr, Lutz Pape, Beena Ordahl, Sandy Schlager

Members Present: Sue Cook, Wes Hurst, Terry Zimmerman

Call to Order
Steve Ordahl, President, called the meeting to order at 3:00 P.M.

Approve April Board Meeting Minutes
Beena Ordahl moved that the minutes of the April 10th board meeting be approved as submitted. Susan Pharr seconded. The motion passed.

Committee Reports
Susan Pharr informed the board that committees would submit a report to the board at each meeting using a standard form that has been created.
TOURNAMENT COMMITTEE
The committee members are Terry Zimmerman, Chairperson, Sue Cook, Vern Nulk, and Dan Smejkal.
*Terry reported that the Mixed Doubles Tournament was completed on May 14th. There were nine teams. A total of 36 matches were played over six weeks. Feedback has been very positive. Results have been emailed to all participants.
*Another tournament is tentatively planned for late July or August. Plans call for an inter-club one to two day tournament. Details to follow soon. As an option, a one to two day tournament with SaddleBrooke is being considered. Terry has contacted the Robson office and they are agreeable to this event.
*Other events being considered include the formation of a USTA team to play in city tournaments and the formation of a team to participate in a league with the other 5 senior communities in the Tucson area.
MENTOR COMMITTEE
The committee members are Sue Cook, Chairperson, Alan Call, Georgine Hurst, Ray Schaffer, and Anita Zimmerman.
*Members of this committee met and identified several members who are not currently active. These people will be contacted by a committee member to let them know they are missed and encourage their participation. Committee members will also ascertain if any assistance is needed regarding navigation of the SBRTA website or if there are any other tennis concerns. Members who have already been contacted have been very positive in their feedback.
*It was suggested that all SBRTA members be reminded of the various committees and encourage their participation. There will be a list of committees and members at the next general meeting in September. There will be an opportunity to sign up for a committee at the meeting.
TRAINING AIDS AND TRAINING COMMITTEE
The committee members are Dean Alfrey, Chairperson, Elmer Klavetter and Susan Pharr.
*Nine members have signed up for the Pro-led clinics to be held starting in June.
*On May 8th. The initial “Train the Trainer” session was held.
*A “Train the Trainer” lesson utilizing the Doubles Domination Video is scheduled for May 30th. Elmer Klavetter and Susan Pharr will co-teach this session.
RATINGS COMMITTEE
The committee members are Dean Alfrey, Chairperson, Kevin Schick, and Anita Zimmerman .
*A Pro-led rating session was held on May 21th. Four members were rated. Results to be announced soon.
*Four members attained a club rating of 2.0 earlier this month.

Financial Update
Lutz Pape, Treasurer, reported no changes since the April 10th board meeting. As of March 31st. the operations budget had a balance of $2,682.47. Of the original $2,600.00 in the Robson Training & Development Grant approximately $1,250.00 remains.

Directors’ Reports
MEMBERSHIP: Beena Ordahl
*There are no new members at this time.
EVENTS: Sue Cook reported for Carol Mihal.
*Sue passed out a report of the Events Committee budget. Out of the allotted $600.00, approximately $245.00 remains.
*A tennis-poker event is scheduled for June 8th. Gift cards will be awarded to members after the event. The total cost of the gift cards is $30.00. A reminder email regarding this event will be sent to all members by the SBRTA secretary.
*Plans for July call for a pool event.
*Another “Tennis Evening Out” is planned for September.
*A Yankee Swap Holiday Get Together is being planned for December.
*The Steiness Festival plans are underway.
-Team captains are Georgine Hurst and Terry Zimmerman.
-Team names are the Chamois (Georgine) and the Marmots (Terry).
-The French Open is the chosen theme.
-The committee suggests that the festival be expanded to three days: Thursday, October 11th.; Friday, October 12th.; and Saturday, October 13th.
-Committee members have met with the chef to chose a French themed menu. The cost will be $30.00 per person. The celebratory dinner is for SBRTA members and guests.
-The committee is booking a band as part of the evening’s entertainment.
-Krista Steiness has received an invitation to attend and has accepted. She will check with her family to see who and how many will be attending the dinner with her and will let us know. Krista’s meal will be compliments of SBRTA.
-Sue Cook will send individual email dinner invitations to each member.
VICE PRESIDENT: Susan Pharr
-Susan reported that a monthly postcard with SBRTA information to be used with prospective buyers will be given to the Robson sales staff.
SECRETARY: Sandy Schlager
-An email will be sent to all members regarding the seasonal time change for tennis sessions. As of June 1st. tennis sessions will begin one hour earlier.

June Board Meeting
The next board meeting will be held on Tuesday, June 12, 2018, beginning at 3:00 P.M. Steve will reserve a room.


New Business
*Beena Ordahl reported that there has been some misunderstanding regarding tie breaks. After lengthy discussion, it was decided that SBRTA will follow the USTA rules regarding tie breaks. The Coman tie break is recommended. The rules for the Coman tie break will be posted on the SBRTA bulletin board at the Stadium Court.
*Sue Cook will get the information regarding rotation during tennis play from Dean Alfrey. A copy will be available on each court.
*Lutz Pape inquired about the timing of contacting sponsors for the SBRTA. Steve Ordahl will contact Ernie Nedder regarding this issue.
*Susan Pharr brought up the issue of the Events committee being able to allocate some of its budgeted funds to be spent for the Steiness Festival. It was the consensus that this would be allowed if necessary.

Adjournment
Lutz Pape moved that the meeting be adjourned. Sandy Schlager seconded. Motion carried. The meeting was adjourned at 4:02 P.M.



Respectfully submitted,


Sandy Schlager, SBRTA Secretary

Past Items

(Most recent item to the oldest)


Event: May 22, 2018, 3:01pm
SBRTA BOARD MEETING MINUTES MAY 22, 2018 
SBRTA BOARD MEETING MINUTES
MAY 22, 2018

Board Members Present: Steve Ordahl, Susan Pharr, Lutz Pape, Beena Ordahl, Sandy Schlager

Members Present: Sue Cook, Wes Hurst, Terry Zimmerman

Call to Order
Steve Ordahl, President, called the meeting to order at 3:00 P.M.

Approve April Board Meeting Minutes
Beena Ordahl moved that the minutes of the April 10th board meeting be approved as submitted. Susan Pharr seconded. The motion passed.

Committee Reports
Susan Pharr informed the board that committees would submit a report to the board at each meeting using a standard form that has been created.
TOURNAMENT COMMITTEE
The committee members are Terry Zimmerman, Chairperson, Sue Cook, Vern Nulk, and Dan Smejkal.
*Terry reported that the Mixed Doubles Tournament was completed on May 14th. There were nine teams. A total of 36 matches were played over six weeks. Feedback has been very positive. Results have been emailed to all participants.
*Another tournament is tentatively planned for late July or August. Plans call for an inter-club one to two day tournament. Details to follow soon. As an option, a one to two day tournament with SaddleBrooke is being considered. Terry has contacted the Robson office and they are agreeable to this event.
*Other events being considered include the formation of a USTA team to play in city tournaments and the formation of a team to participate in a league with the other 5 senior communities in the Tucson area.
MENTOR COMMITTEE
The committee members are Sue Cook, Chairperson, Alan Call, Georgine Hurst, Ray Schaffer, and Anita Zimmerman.
*Members of this committee met and identified several members who are not currently active. These people will be contacted by a committee member to let them know they are missed and encourage their participation. Committee members will also ascertain if any assistance is needed regarding navigation of the SBRTA website or if there are any other tennis concerns. Members who have already been contacted have been very positive in their feedback.
*It was suggested that all SBRTA members be reminded of the various committees and encourage their participation. There will be a list of committees and members at the next general meeting in September. There will be an opportunity to sign up for a committee at the meeting.
TRAINING AIDS AND TRAINING COMMITTEE
The committee members are Dean Alfrey, Chairperson, Elmer Klavetter and Susan Pharr.
*Nine members have signed up for the Pro-led clinics to be held starting in June.
*On May 8th. The initial “Train the Trainer” session was held.
*A “Train the Trainer” lesson utilizing the Doubles Domination Video is scheduled for May 30th. Elmer Klavetter and Susan Pharr will co-teach this session.
RATINGS COMMITTEE
The committee members are Dean Alfrey, Chairperson, Kevin Schick, and Anita Zimmerman .
*A Pro-led rating session was held on May 21th. Four members were rated. Results to be announced soon.
*Four members attained a club rating of 2.0 earlier this month.

Financial Update
Lutz Pape, Treasurer, reported no changes since the April 10th board meeting. As of March 31st. the operations budget had a balance of $2,682.47. Of the original $2,600.00 in the Robson Training & Development Grant approximately $1,250.00 remains.

Directors’ Reports
MEMBERSHIP: Beena Ordahl
*There are no new members at this time.
EVENTS: Sue Cook reported for Carol Mihal.
*Sue passed out a report of the Events Committee budget. Out of the allotted $600.00, approximately $245.00 remains.
*A tennis-poker event is scheduled for June 8th. Gift cards will be awarded to members after the event. The total cost of the gift cards is $30.00. A reminder email regarding this event will be sent to all members by the SBRTA secretary.
*Plans for July call for a pool event.
*Another “Tennis Evening Out” is planned for September.
*A Yankee Swap Holiday Get Together is being planned for December.
*The Steiness Festival plans are underway.
-Team captains are Georgine Hurst and Terry Zimmerman.
-Team names are the Chamois (Georgine) and the Marmots (Terry).
-The French Open is the chosen theme.
-The committee suggests that the festival be expanded to three days: Thursday, October 11th.; Friday, October 12th.; and Saturday, October 13th.
-Committee members have met with the chef to chose a French themed menu. The cost will be $30.00 per person. The celebratory dinner is for SBRTA members and guests.
-The committee is booking a band as part of the evening’s entertainment.
-Krista Steiness has received an invitation to attend and has accepted. She will check with her family to see who and how many will be attending the dinner with her and will let us know. Krista’s meal will be compliments of SBRTA.
-Sue Cook will send individual email dinner invitations to each member.
VICE PRESIDENT: Susan Pharr
-Susan reported that a monthly postcard with SBRTA information to be used with prospective buyers will be given to the Robson sales staff.
SECRETARY: Sandy Schlager
-An email will be sent to all members regarding the seasonal time change for tennis sessions. As of June 1st. tennis sessions will begin one hour earlier.

June Board Meeting
The next board meeting will be held on Tuesday, June 12, 2018, beginning at 3:00 P.M. Steve will reserve a room.


New Business
*Beena Ordahl reported that there has been some misunderstanding regarding tie breaks. After lengthy discussion, it was decided that SBRTA will follow the USTA rules regarding tie breaks. The Coman tie break is recommended. The rules for the Coman tie break will be posted on the SBRTA bulletin board at the Stadium Court.
*Sue Cook will get the information regarding rotation during tennis play from Dean Alfrey. A copy will be available on each court.
*Lutz Pape inquired about the timing of contacting sponsors for the SBRTA. Steve Ordahl will contact Ernie Nedder regarding this issue.
*Susan Pharr brought up the issue of the Events committee being able to allocate some of its budgeted funds to be spent for the Steiness Festival. It was the consensus that this would be allowed if necessary.

Adjournment
Lutz Pape moved that the meeting be adjourned. Sandy Schlager seconded. Motion carried. The meeting was adjourned at 4:02 P.M.



Respectfully submitted,


Sandy Schlager, SBRTA Secretary
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