17 Aug 2023 07:35
August 3rd leadership notes
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 SBRWWC Leadership Meeting August 3, 2023
Voting Board: Russ Hardy (X ); Dave Stark (X ); Mike Stroben (X ); Neal Drell (X ); Charlie Anderson ( )
Advisors: Dan Carter ( ); Ed Cheszek ( ); John Gordon (X ); Scott Saxon ( ); Ladd Lindsay (X )
Meeting called to order @ __4:00 PM_____________
Meeting Minutes
Treasurer- Mike Stroben- The club has $6,600 in the checking account and $15,700 in the reserve. We have 152 annual members.
Monitor Coordinator- Charlie Anderson- Charlie is on vacation, so no report.
President- Russ Hardy-
1. All memberships are now $75 for 12 months. Those who paid $100 in 2023 will get 12 months.
2. Russ will find an election coordinator. We have 2 board member terms expiring at the end of the year.
3. We agreed to add some language to the by-laws stating that officers of the club should be full-time residents. We’re also adding “for the same office” to the term limit sentence.
4. Replacing the batteries in the safe and front door will be added to the new preventative maintenance schedule.
5. Ranch House has asked us for help with installing their ROKU devices. They also want another chef sign for the competition, and some beer flight trays. Dave will negotiate with Kelly.
6. Leadership Meetings for September and October have been rescheduled to Wednesday Sep 13 and Wednesday Oct 11, but the annual meeting stays Nov 2nd at 4:30 PM with the board meeting right before at 3:00 PM
Vice President- Dave Stark-
1. 2024 HOA Budget Request- We’re asking for 3 new electrical circuits and some Festool equipment. The total is $6,935. The club will pay half of the costs, or $3,468.
2. Dave mentioned the topics for his next newsletter.
3. The club doesn’t want the donated items, except possibly the lathe duplicating tool. Scott will decide if we keep that.
4. Dave has reserved the extra display window for January.
Training Coordinator- Scott Saxon- Scott was absent, but discussion included a new epoxy river table class to be offered by Karen Draper in October or November. We’ll also be offering hands-on demonstrations to teach monitors and members how to properly change and tension blades on the Hawk scroll saw. With Russ’ right shoulder surgery, Dave and Leslie will help with these demos.
CNC & Shop Manager- John Gordon-
1. John and his team of CNC mentors have documented the sign-off process for the CNC students. It will be distributed shortly.
2. The CNC mentors are also forming a CNC group to share knowledge and techniques.
Maintenance- Dan & Dave- They’re forming a preventative maintenance plan and team to implement it.
Technology- Ladd Lindsay- Ladd and his team gave a live demo of the new software Club Express. Features demonstrated in the meeting were member check-in at the desk, the calendar, signing up for classes, online membership renewals, new members, member rosters, and monitor sign ups. Ladd will offer another demo in the September meeting.
NEW BUSINESS
1. Bessey Clamp Accessories (raised by Scott in an email) We agreed to start with John buying the corner accessories, and that Dave will provide a link to the parts.
2. Procedures/By-Laws updates- An extensive update is required mostly because some of our procedures are changing and being simplified by switching to the new Club Express software. Russ, as a member of the website team will lead the updates because the team is already familiar with the changes. Ed Valdez, also a member will proof for Russ, and then the leadership will get involved in the final review.
The meeting adjourned at 5:30 PM.
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26 Jul 2023 07:17
Ledership Meeting Notes 6/7/2023
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The SBRWWC Leadership met on July 6, 2023, at 3:00 pm.
Board members Russ Hardy, President; Mike Stroben, Treasurer; and Charlie Anderson, Monitor Coordinator, Neal Drell, Secretary and David Stark, Vice President were present. Advisors to the board Dan Carter, Maintenance Coordinator; John Gordon, Shop Manager; Ed Cheszek, Training Coordinator and Scott Saxon, Lathe Coordinator were present. Ladd Lindsey, IT Coordinator was absent.
The following topics were discussed:
Treasurer Mike Stroben – the checking account has $7,000 the savings account has $15,700 and we have 149 annual members.
Membership Pricing Structure & Rates
It was decided by unanimous vote that the membership fee for 2024 will be $75 for both new members, and renewing members. All memberships going forward from today will be for a 12 month rolling period. The partial year membership fee usually available starting August 1st each year has been discontinued. New annual members joining after 01/01/2023 will have their expiration dates extended to the 12 months from joining date.
As an incentive to help get more volunteers to be more active, it was decided to suggest a $100 gift card be given for any member who volunteers at least 50 hours to the club next year. That volunteer time can include monitoring, teaching classes, teaching machine orientation, and time spent on shop projects and maintaining the tools and equipment. This recommendation will be presented at the member meeting for a vote.
HOA Budget Request –
The board agreed to make the following request to the HOA as part of the 2024 fiscal budget:
1. Add 3 new 220 volt 20-30 AMP electrical circuits and drops.
2. Expand our current inventory of Festool equipment to make our current tools more usable by setting up a Festool station near the back of the woodshop.
3. The club will offer to pay half the costs.
Vice President Dave Stark – is putting together a maintenance program for all large machines. He is looking for volunteers to help put this program together.
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26 Jul 2023 07:12
General Meeting Notes 7/6/20323
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The SBRWWC Membership met on July 6, 2023, at 4:30 pm.
Board members Russ Hardy, President; Mike Stroben, Treasurer; and Charlie Anderson, Monitor Coordinator, Neal Drell, Secretary and David Stark, Vice President were present. Advisors to the board Dan Carter, Maintenance Coordinator; John Gordon, Shop Manager; Ed Cheszek, Training Coordinator and Scott Saxon, Lathe Coordinator were present. Ladd Lindsey, IT Coordinator was absent.
The following topics were discussed:
Treasurer Mike Stroben – the checking account has $7,000 the savings account has $15,700 and we have 149 annual members. The balance in the checking account is expected to gradually decline down to about $2,500 by year end since we get most of our income in January with the membership renewals.
Membership Pricing Structure & Rates
It was decided by unanimous vote that the membership fee for 2024 will be $75 for both new members, and renewing members. All memberships going forward from today will be for a 12 month rolling period. The partial year membership fee usually available starting August 1st each year has been discontinued. New annual members joining after 01/01/2023 will have their expiration dates extended to the 12 months from joining date.
Monitor Coordinator Charlie Anderson
Several monitors that have already met the annual requirement for volunteering were awarded $25 gift cards to Woodworkers Source.
For 2024, as an incentive to help get more volunteers to be more active, it was decided to suggest a $100 gift card be given for any member who volunteers at least 50 hours to the club next year. That volunteer time can include monitoring, teaching classes, teaching machine orientation, and time spent on shop projects and maintaining the tools and equipment.
HOA Budget Request –
The board agreed to make the following request to the HOA as part of the 2024 fiscal budget:
1. Add 3 new 220 volt 20-30 AMP electrical circuits and drops.
2. Expand our current inventory of Festool equipment to make our current tools more usable by setting up a Festool station near the back of the woodshop.
Vice President Dave Stark – is putting together a maintenance program for all large machines. He is looking for volunteers to help put this program together.
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28 Jun 2023 10:57
Board Meeting Minutes June 1, 2023
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The SBRWWC Leadership Team met on June 1, 2023 at 4 pm. Board members Russ Hardy, President; and Charlie Anderson, Monitor Coordinator Neal Drell, Secretary were present. David Stark, Vice President Mike Stroben, Treasurer were absent. Advisors to the board Dan Carter, Maintenance Coordinator; Ed Cheszek, Training Coordinator and Ladd Lindsay, IT Coordinator, were present. Advisor John Gordon, Shop Manager CNC Coordinator; Scott Saxon, Lathe Coordinator were absent. The following matters were discussed:
Treasurer Mike Stroben
Via Russ Hardy – we have $8,400 in our checking and $15,700 in savings. The P&L Report shows our revenue to date is $3,200 ahead of schedule. We have 147 full time members.
Monitor Coordinator Charlie Anderson
Dan Carter received a $25 gift card for his volunteer efforts. Dave S, John V, and Scott S have also met the volunteer requirement to receive gift cards too but were not present. Thank You guys. We’re still having some issues with closing Monitor Time shifts. The shop will continue to be open on Monday nights.
Training Coordinator Ed Cheszek
President Russ Hardy
Pima County – Blocks for Kids materials are being gathered. Discussed replacing some of the laminate works tops. Decided on one to start. HOA Maintenance has replaced needed cabinet knobs, spray hoses and the broken circuit board on one of the ceiling air cleaners. Initiated a discussion of whether or not we should make the training coordinator position a board member. That idea didn’t gain any traction and was tabled. We discussed items for the HOA budget request. A Planer Sled is out, but 3 new 220 volt/ 20 amp electrical circuits are in, along with the higher priority Festool items that Jim Lindley had previously recommended. We still need to price all of that out and decide how much cost sharing we would like to contribute.
Maintenance Coordinator Dan Carter
Dan is looking into options for a new Grizzly Drum Sander and options on a new Jointer. These can’t be upgraded without additional power circuits.
Jointer cutters have been replaced and the planer cutters is on the list to be replaced soon.
Technology Coordinator Ladd Lindsay
Implementation of the new software is in progress and going well.
New business was discussed:
The Festool topic was included above.
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18 May 2023 08:48
Board Meeting Minutes May 2023
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The SBRWWC board of directors met on May 4, 2023 at 4 pm. Board members Russ Hardy, President; Mike Stroben, Treasurer; and Charlie Anderson, Monitor Coordinator were present. Advisors to the board Dan Carter, Maintenance Coordinator; John Gordon, Shop Manager and CNC Lead, Scott Saxon Training & Lathe Coordinator, Ladd Lindsey, IT coordinator, Ed Valdez, Assistant IT Coordinator were present. Ed Cheszek, was absent
Treasurer Mike Stroben – the club earned about $540 at the art walk. As of May 1st
, we have 142 paid members
Monitor Coordinator Charlie Anderson – the shop will remain open on Monday evenings from 4-8 PM. The monitor can close at 7 PM if no one else is in the shop. On Monitor Days, the first TWO in and the last TWO out will take responsibility and assume the duties of monitor and perform opening and closing tasks. Instructors are also responsible for performing closing tasks.
Training Coordinator Scott Saxon. – We are always looking for help as Trainers for both the Equipment Orientation classes and specialty equipment classes. Until the club moves away from using Groupworks, we’ll stop using the wait list feature for all classes since it causes problems. We are all volunteers and your help is greatly appreciated.
President Russ Hardy – The Art walk went well for the club. The expanded traffic pattern worked. Thank you everyone who participated and helped in the set up and tare down. Jeff and Charlie completed the mantel project earning the club $600 for their efforts. Some of our advisors have changed recently… Tom has stepped down from Technology and CNC. Ladd and John Gordon have stepped into those 2 roles respectively. Russ has agreed the club will donate some simple wood blocks to the Pinal County Parks to help develop motor skills for young children. The wood should be donated on May 15th. Ranch House has inquired about having the club build a bar top and sign for their chef event again this fall. Russ will get details.
Vice President Dave Stark – The HOA has announced their annual budget process for next year. We are looking for suggestions on opportunities to expand our shop capabilities via new and innovative tools and equipment. Please respond to Dave Stark by June 15 with your suggestions for equipment purchases. Dave installed the first of 2 air hose reels. He will buy and install the second reel. Our first quarter Financial Audit went well with no issues found. HOA maintenance has agreed to rebuild the old Compressor by the end of summer. The first member communication email will go out shortly to all annual and occasional members.
Shop Manager and CNC Lead John Gordon – Moving forward the CNC Training Class will be offered on a quarterly basis. The CNC machine reservations will be limited to 3 hours during open shop time and 4 hours during Monitor time. Please note that 1/8th and ¼ inch Ball Nose Bits and a 1 1/8 bowl bit have been ordered.
Maintenance Coordinator Dan Carter – Regarding the new Chop Saw, we will be adding a new saw dust exhaust hose as well as a laser guide shortly. Dan will Fine tune the saw in the very near future. Dan will offer a new class on milling which will include using the hand-held power planer.
Lathe Coordinator Scott Saxon – The Lathe Certification process has been updated. A written copy can be obtained from the on duty Monitor, in the Lathe Waiver Folder at the front desk.
IT Coordinator Ladd Lindsey and Russ Hardy presented the findings of the website team and recommended the club begin a phased approach to implementing new software called Club Express. The board agreed. This software is planned to replace Groupworks and our current website and integrates with our current accounting software Quickbooks. The plan is for the club to be on Club Express by November 1st.
New business was discussed: The club received 2 requests from members to provide epoxy molds that could be checked out for home use, finer sand paper grits for sanding epoxy projects, and a polishing machine also for home use. The board is generally opposed to allowing members to take tools home so the board voted no to the molds and polisher. The board voted yes to begin providing 600 and 800 grits sand paper for dry sanding using the Festool sander only (for better dust collection of the finer particles). Please follow this rule.
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22 Apr 2023 06:33
BOARD MEETING MINUTES 4/6/2023
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The SBRWWC board of directors met on April 6, 2023, at 4:03 pm. Board members Russ Hardy, President, Neal Drell, Secretary and David Stark, Vice President were Present. Mike Stroben, Treasurer, was absent.
Advisors to the board Dan Carter, Maintenance Coordinator; John Gordon, Shop Manager; Charlie Anderson, Monitor Coordinator were present. Tom Marshall, CNC Coordinator and IT Coordinator and Scott Saxon, Training Coordinator and Lathe Coordinator, were absent.
Treasurer report
Checking - $7,702, Savings $15,719 and 139 paid annual members’ total
Monitor Coordinator Charlie Anderson
John Murphy will be assisting and begin Monitor Coordinator training with Charlie who has announced he won't be seeking re-election when his term expires at the end of this year. Ed Cheszek, Russ, and Charlie received $25 gift certificates to Woodworkers Source for reaching the 12 monitor/training volunteering sessions. We have 3-5 members taking advantage of our shop hours on Monday evenings.
Training Coordinator Scott Saxon
Scott sent out emails to current instructors and all Monitors looking for help finding additional instructors and training helpers. The response was minimal. The Board will try again reaching out to the general membership. Wood for machine orientation, CNC Class and the Bookcase Project is on order and will be delivered on April 13th. Ed Cheszek reported that 5 people completed machine orientation in April.
President Russ Hardy
Spring Art Walk, April 22 – shop will be closed that day. The Club Expo produced 9 new applications. Charcoal filters will be replaced every 90, during monthly shop cleaning. Hand power planer is now available in the shop. Dan will put together a training program / demo night in the near future. Corn Hole project was completed and delivered to the Ranch House. Material costs were donated by the shop as a gesture to secure future work with the Ranch House Grill and HOA. Signage for the Chef Competition and new Beer Tap projects are in the works. Mantel Project is in search of wood. We have asked the HOA / Robson Maintenance Dept to inspect, clean and replace (if necessary) the dust collector canisters.
Vice President Dave Stark
Proposed putting together a “newsletter” encouraging better member communications. The board agreed. Dave will ask the Robson maintenance team to rebuild or replace the old compressor head so it would be a fast swap when the current one fails. Almost all of the tools for the tool cabinet have been purchased within budget.
Shop Manager John Gordon
Reminder that Forstner bits and specialty tools must be check out and checked back in by the Monitor On-Duty. New band saw blades are now available for individual purchase at $50. When leaving John a note on the white board to order misc. supplies please print your name and tool the parts are for.
Maintenance Coordinator Dan Carter
Unanimous vote to replace the Miter Saw with the Bosch GCM 12SD. It will be purchased by an individual with the extended warranty. Cost not to exceed $900. Be aware the CNC spoil board may not be completely square. Check your set up.
New business was discussed:
The Board approved the purchase of two Compressor air hoses with reels, cost not to exceed $400. Dave will purchase. Bookcase Project is scheduled for April 12 – 20. Wood to be delivered April 13th.
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16 Mar 2023 09:19
Members meeting March 2023
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The SBRWWC Members Meeting met on March 2, 2023 at 4 pm. Board members Russ Hardy, President; Mike Stroben, Treasurer; and Charlie Anderson, Monitor Coordinator, Neal Drell, Secretary and David Stark, Vice President were Present. Advisors to the board Dan Carter, Maintenance Coordinator; John Gordon, Shop Manager; Ed Cheszek, Training Coordinator were present. Advisor Tom Marshall, CNC Coordinator and IT Coordinator and Scott Saxon, Lathe Coordinator were absent.
Treasurer - Mike Stroben
Checking - $7,900, Savings $15,700,134 members total
Monitor Coordinator - Charlie Anderson$
25 Monitor Gift Card went to John Gordon for already monitoring/training more than the annual minimum. Jim Lindley is a new Monitor. Sent out a survey to the 26 non-renewing members asking why! 7 responses were returned. No identifiable trends. A show of hands from the membership indicated a significant member interest in evening shop hours. The club will begin opening in an evening each week on a trial basis for evaluation. We raffled-off 2 gift cards for $25 at Woodworkers Source.
Training Coordinator - Ed Cheszek
$25 Monitor Gift Card went to John Gordon for already monitoring/training more than the annual minimum. Jim Lindley is a new Monitor. We sent out a survey to the 26 no-renewing members asking why! 7 responses. No identifiable trends. A show of hands from the membership indicated a significant member interest in evening shop hours. The club will begin opening in an evening each week on a trial basis for evaluation. We raffled-off 2 gift cards for $25 at Woodworkers Source.
President - Russ Hardy
Spring Art Walk, April 22 – the club will be participating. The Club Expo is tomorrow in theSol Bal l Room, Charlie and Russ will represent the club at the event from 1 to 3 PM. We're trying to get the head of maintenance to install the new compressor instead of waiting for the current unit to fail completely. The new compressor unit has been installed.
The club voted to provide rubber feet for all cutting board classes. Club voted to allow CNC users and students to use the club-owned basic set of router bits. The Club will Honor Pat Hendricks on the shop plaque. The board voted to purchase 2 jigs for Joinery 201 class. The techs have installed the new back-up power supply. The board approved the 8thRevision of club operating procedures. The board is looking at replacing the existing mitre saw.
New business was discussed:
A member requested we add compressed air lines to some of the work tables to make it easier to use the nail guns. The board will discuss this
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16 Mar 2023 09:15
Board Meeting Minutes March 2023
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The SBRWWC board of directors met on March 2, 2023 at 3 pm. Board members Russ Hardy, President; Mike Stroben, Treasurer; and Charlie Anderson, Monitor Coordinator, Neal Drell, Secretary and David Stark, Vice President were Present. Advisors to the board Dan Carter, Maintenance Coordinator; John Gordon, Shop Manager; Ed Cheszek, Training Coordinator were present. Advisor Tom Marshall, CNC Coordinator and IT Coordinator and Scott Saxon, Lathe Coordinator were absent.
Treasurer Mike Stroben
Checking - $7,900, Savings $15,700,134 members total
Monitor Coordinator Charlie Anderson
Jim Lindley is a new Monitor. We sent out a survey to the 26 no-renewing members asking why! 7 responses. No significant trends were identified.
Training Coordinator Ed Cheszek
Russ & Ed presented the new 2023 training plan.
President Russ Hardy
Spring Art Walk, April 22 – the club will be participating. The Club Expo is tomorrow in the Sol Ball Room, Charlie and Russ will represent the club at the event from 1 to 3 PM. We're trying to get the head of maintenance to install the new compressor instead of waiting for the current unit to fail completely. The club voted to provide rubber feet for all cutting board classes. CNC has trained 4 new users and a total of 31 users trained. Club voted to allow CNC users and students to use the club-owned basic set of router bits. The Club will Honor Pat Hendricks on the shop plaque. The purchase of dust collectors for hand routers was not approved. Donations are accepted with NO Strings attached.
Shop Manager John Gordon
The club approved purchasing replacement lathe tools as needed as well as new jigs for joinery classes.
Maintenance Coordinator Dan Carter
Confirmed needed parts for scroll saw are on order
New business was discussed:
The board is agreeable to the purchase of a new compound miter saw pending research and a recommendation. The revised January 1 , 2023 operating procedures was approved.
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11 Feb 2023 12:22
Board Meeting Minutes for 2/2/23
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The SBRWWC board of directors met on February 2, 2023 at 4 pm. Board members Russ Hardy, President; Mike Stroben, Treasurer; and Charlie Anderson, Monitor Coordinator were present. Neal Drell, Secretary and David Stark, Vice President were absent and minutes were taken by Scott Saxon. Advisors to the board Dan Carter, Maintenance Coordinator; John Gordon, Shop Manager; Ed Cheszek, Training Coordinator and Scott Saxon, Lathe Coordinator were present. Advisors Tom Marshall, CNC Coordinator and Ed Valdez, IT Coordinator were absent. The following matters were discussed:
Treasurer Mike Stroben reported the club's bank balance was $24,200 after depositing all membership renewals. The club has 125 paid annual members.
Monitor Coordinator Charlie Anderson has documented new procedures for monitors to enroll new members. These procedures will be included in a separate binder at the monitor desk and were created to make sure everyone has completed an application, a waiver and paid $20 for the initial training before the monitor adds them to the training schedule. We have had too many instances of people showing up for training without the necessary documentation or paying the fee. Charlie Anderson also removed two monitors from the rolls because they did not meet the minimum requirements for monitoring or training.
Training Coordinator Ed Cheszek will continue to post classes in Groupworks and is using a training schedule available on our webpage under "documents" that schedules future training and manages shop time. Members can review that schedule to see planned training that is yet to be posted on Groupworks. The initial training to use the shop, the Machine Orientation class, will be reorganized to stagger the start times for each student beginning in March 2023. Now each student will be signed up for a specific time on the day or days training is offered based on instructor availability. This schedule will avoid downtime at specific tools when all students begin together and offer one-on-one training to each student. Additional classes are under consideration including advanced joinery. Ed Cheszek is actively recruiting more trainers. Experienced woodworker are encouraged to contact Ed.
President Russ Hardy outlined the various tasks required when the new board took office at the beginning of the year to include bank signature cards and HOA documents.
Shop Manager John Gordon is exploring the purchase of an ultrasonic cleaner for our router bits. Many of our bits are dirty and that affects their performance. He plans to post a sign requesting users to clean each bit in mineral spirits when they are done with the bit. He also plans to replace some bits that are dull, so expect to see some new router bits in the future. John also noted some users are over tightening the collet when they install a bit and wanted to remind all users to be careful installing bits.
Maintenance Coordinator Dan Carter has been reviewing the maintenance forms in the red binder and working to address each concern. All maintenance issues should be documented on a maintenance form and placed in the binder so the maintenance team can be aware of problems. Some issues like worn sandpaper are obvious and do not need to be written up on a form.
Lathe Coordinator Scott Saxon had no issues to report. A Nova chuck for the large lathe is missing and all efforts to locate it were negative. Please let Scott know if you have any information about the chuck. It was not used much and will only be replaced if lathe users make a request.
New business was discussed:
The Spring Art Walk will be held Saturday, April 22, 2023 from 10 am to 4 pm. The SBRWWC will pay the $60 fee and open the shop for all members to display and sell their work. The shop will be closed for normal operation that day. If you plan to sell your work in the shop please volunteer some time to staff the shop for the event. More information will be posted about this event as the date approaches. Russ will manage this event.
An email survey will be sent to former members from last year who chose not to renew in order to determine if the SBRWWC could to anything more to encourage renewals. Charlie Anderson will prepare and send the survey.
A backup power supply is needed for our computers so power outages, especially when the emergency power off switch is accidently activated, do not damage the computers and users don't lose work. Surprisingly, the emergency off switch is activated a few times a year by accident.
The HOA will hold a club expo on Friday, March 3 from 1 pm to 3 pm to afford clubs the opportunity to advertise themselves and recruit new members. We will participate in the expo and will need one enthusiastic members to staff the table. Let anyone on the Board know if you are interested.
The board voted on and approved the following motions:
1. Adopted the new member training procedure involving the staggering of training times.
2. Adopted the purchase of two Leigh jigs for box and dovetail joint cutting costing less than $300. The jigs will allow a joinery 201 class to be offered so members can learn to make more advanced joinery.
3. Adopted the purchase of a backup power supply costing less that $300 to prevent data loss or damage to our computer systems.
The Board has the following action items that were addressed at the meeting:
23-01 Compressor moisture separator. The HOA is responsible for repairing our compressor has has installed a new valve and will obtain a moisture separator tank to address problems with the compressor.
23-02 Work is continuing by the Board and advisors to update the shop's operating procedures and will continue to meet and update the document.
23-03 A new rolling tool cart and some tools will be purchased for maintaining the shop's equipment. The cart will be locked and only used by the maintenance team. Research is underway to find the best cart and tools.
23-05 A team is reviewing options for improving online functions for the club. More details will follow in the coming months.
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05 Jan 2023 10:49
Board Meeting Minutes from December 29, 2022
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The SBRWWC board of directors met on December 29, 2022. Board members Mark Prose, President; Russ Hardy, Treasurer; Jeff Hansen, Vice President and Charlie Anderson, Monitor Coordinator were present. Neal Drell, Secretary was absent and minutes were taken by Scott Saxon. Advisors to the board Dan Carter, Maintenance Coordinator; John Gordon, shop Manager; Tom Marshall, CNC Coordinator; Ed Valdez, IT Coordinator and Scott Saxon, Lathe Coordinator were present. Advisor Ed Cheszek, Training Coordinator was absent. Newly elected board members Dave Stark and Mike Stroben were present. The meeting was called to order at 4pm and the following matters were discussed:
New board members were elected at our last member meeting and positions were chosen. Russ Hardy will be President, Dave Stark will be Vice President and Mike Stroben will be Treasurer. Neal Drell was appointed Secretary to fill a vacant position and Charlie Anderson will remain the Monitor Coordinator. Outgoing President Mark Prose and Vice President Jeff Hansen should be thanked for their work on the board that kept the club functioning and growing.
Treasurer Russ Hardy updated everyone on the club's finances. The club's current bank balance was $13,704 including the reserve account. Our monthly expenses to operate the shop in 2022 were about $650 but this year included a large purchase of table saw blades that will last for many years. The shop will budget $7000 for operating expenses in 2023, or $580 per month. We had 90 membership renewals before the end of the year and eight new members joined in December. None of the renewals were credited to our 2022 balance and will be deposited in January 2023 for accounting purposes. A review of the CNC account that tracked expenses and income from the CNC machine showed we have paid off our share of the machine and have a profit of $2,500 from the sale of CNC items and training after accounting for all expenses.
Mark Prose determined the club earned 30 gift cards from Woodworker's Source in 2022. Additionally, $100 in store credit was used directly purchase shop wood instead of acquiring four more gift cards. The club president obtains and distributes the gift cards. Gift cards are earned by the club as members buy wood and tools from Woodworker's Source. The club uses those gift cards to purchase shop wood for the equipment orientation and CNC classes. Gift cards are also given to monitors who complete the required shifts in one year and as raffle gifts at member meetings.
Monitor Coordinator Charlie Anderson trained one new monitor in the last month: Dave Puelston. Every member should consider volunteering to be a shop monitor as the shop cannot operate without them. He also discussed a new calendar for instructors to schedule training so we can plan future classes and minimize disruption to shop operation and monitor time. The board received a request to simplify how monitors handle money. Generally, the monitors have gotten better at handling sales and receipts though some are still having issues and additional guidance will be provided to all monitors. Please take care to follow the instructions and guidance in the monitor handbook or ask for assistance when selling items. The board considered switching to custom receipt books and simplifying the procedures but any changes require additional training and a lengthy learning curve. The board appointed a small team last August to begin exploring options for improving our website to better accommodate online registration for classes and to reduce the number of software tools our volunteers currently maintain to operate the club. This future change will probably cause retraining so the board decided to table the discussion of any changes until the website team comes back with a recommendation for the board. We have two full new member equipment orientation classes scheduled for January 2023.
The air compressor is operational but the repair changed the valves and we have a moisture problem. The HOA/Robson is aware and is considering the installation of a moisture separator. The operating procedures for the shop are still under revision and should be completed early next year. Please read the new procedures when they are posted. The board voted to allow the maintenance team to spend up to $500 to purchase the necessary tools for shop maintenance. We have been using a combination of donated and personal tools to perform machine maintenance and we should have the proper tools for this purpose in a consolidated portable toolbox. The club has received various donated tools that need to be sold since they cannot be used in the shop. Dave Stark will photograph the tools and post them on Nextdoor for sale to move them out of the shop. Any tools not sold from that posting will be donated. The board discussed rules and procedures for the CNC machine and will incorporate the final policy into the shop's operating procedures.
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11 Dec 2022 13:51
SBRWWC Board Meeting Minutes for November 30, 2022
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Voting Members: Mark Prose, President ( X ); Jeff Hansen, Vice President ( X); Russ Hardy, Treasurer (X ); Charlie Anderson, Monitor Coordinator (X )
Advisory Members: Dan Carter, Maintenance Coordinator ( X ); Ed Cheszek, Events Coordinator (X); John Gordon, Shop Manager ( X ); Tom Marshall , CNC Coordinator ( X ); Scott Saxon, Lathe Coordinator ( X); Ed Valdez, IT Coordinator (A ) Ron Gustafson, Training Coordinator (A)
Neal Drell, appointed Secretary ( X ); Dave Stark, Candidate (X); Mike Stroben, Candidate (X
Meeting called to order @ ___4 PM____________
Agenda
Finance Update
2022 November Financial Report, membership status
2022 Finances are in good shape. The Board approved moving $5000 into savings account with total savings now $9000. Savings are for building a reserve to replace or upgrade tools and equipment as our future plans are created. The local branch of our bank is closed and the board is looking at moving to a new bank with nearby branches
Monitor/Trainer
Many volunteer hours keep the shop operating; from monitors to instructors and equipment maintainers. Thanks to all members who contribute.
Many new classes are planned and all will be advertised through Groupworks. Some issues with Groupworks handling of wait list have been identified and Ed Cheszek is looking at how to address these problems.
The Board has appointed Neal Drell as secretary to fill the remaining 13 months of thatboard position, in accordance the bylaws.
New Business
The board discussed the wish list created to identify needed tools and supplies. The board approved the purchase of a good quality flashlight for the shop and collets for setting drill bit depth. Hand planes were also discussed but more input is needed to determine how they will be used.
The Hawk scroll saw needs repair. Parts are on order and it should be working again soon.
The shop operating procedures are under revision so they accurately reflect how the shop operates. The by-laws were revised and will be approved by the membership this year. The operating procedures only need board approval and the document should be finished early next year.
Discussion of transitioning to 6" sanders as our 5" orbital sanders die. The board approved the purchase of another square vibration sander that will be easier to install sandpaper.
The board approved a new policy that will allow anyone who taken the $20 machine operation and safety class to join the shop in December for $100 and receive full membership benefits for the month of December and the next year.
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11 Dec 2022 13:34
SBRWWC Member Meeting Minutes for November 30, 2022
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Voting Members: Mark Prose, President ( X ); Jeff Hansen, Vice President ( X); Russ Hardy, Treasurer (X ); Charlie Anderson, Monitor Coordinator (X )
Advisory Members: Dan Carter, Maintenance Coordinator ( X ); Ed Cheszek, Events Coordinator (X); John Gordon, Shop Manager ( X ); Tom Marshall , CNC Coordinator ( X ); Scott Saxon, Lathe Coordinator ( X); Ed Valdez, IT Coordinator (A ) Ron Gustafson, Training Coordinator (A)
Neal Drell, appointed Secretary ( X ); Dave Stark, Candidate (X); Mike Stroben, Candidate (X)
Meeting called to order @ ______5:30PM_________
33 members attended the meeting including the board of directors and advisors
Finance Update
November Financial Report & Year-End Projection
2023 Budget was reviewed for discussion - Club finances are good and the club is saving money in a reserve account as part of making future plans to upgrade or acquire new equipment.
Three candidates for the board were voted in by the membership. Russ Hardy, Dave Stark and Mike Stroben will serve two-year terms.
The club By-laws and Charter were approved by a 2/3 vote of members present or voting by proxy. The document will be posted on the website and accurately reflects how the club is organized,
2023 Membership dues renewal reminder, $75 until COB 12/31/22
Members can renew their membership anytime from now to close of business 12/31/2022 for $75. All membership renewals after that date will be $100, the cost of a new regular membership.
Members Comments & Questions
Status of scroll saw classes. New classes will be scheduled and the Hawk scroll saw should be repaired soon. The Hawk saw is a high-end tool and users should review available YouTube videos or receive instruction before attempting to use the tool.
The Creative Arts building is closed Christmas day and the shop will also be closed. The shop schedule is posted on the webpage and will be open on scheduled days as long as the building is open.
An epoxy demonstration will be scheduled. Two members have the materials to make a river table top and that process will be demonstrated. Watch Groupworks for notice of the demonstration.
The woodworking store Woodcraft offers lathe classes and taking a class is highly recommended so members can pass the club's lathe evaluation. If the classes at Woodcraft are full, members should signup on the waiting list and another class may be scheduled for them by the instructor.
A shop orientation is offered for any member. Contact Scott Saxon to arrange the orientation. Contact information is on the bulletin board. The orientation introduces shop procedures and tools not discussed in the basic machine operation and safety class.
All classes are advertised on Groupworks, there are no paper signup sheets in the shop. If classes have wait lists additional classes will be scheduled so everyone who wants the class will have an opportunity to take it.
Woodworkers Source Gift Cards Drawing
Woodworkers Source gift cards were raffled out and six members received cards.
Monitor Drawing
A drawing for monitors was held and the winner received a free membership for 2023. This is just one benefit of volunteering to be a monitor.
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18 Nov 2022 09:30
Board Meeting Minutes for November 10, 2022
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The SBRWWC board of directors met on November 10, 2022. Board members Mark Prose, President; Russ Hardy, Treasurer; Jeff Hansen, Vice President and Charlie Anderson, Monitor Coordinator were present. Advisors to the board Dan Carter, Maintenance Coordinator; Ed Cheszek, Events Coordinator; Ron Gustafson, Training Coordinator; John Gordon, Shop Manager; and Scott Saxon, Lathe Coordinator were present. Advisors Tom Marshall, CNC Coordinator and Ed Valdez, IT Coordinator were absent. Newly selected board members Dave Stark and Mike Stroben were present and Neal Drell was absent. The meeting was called to order at 4pm and the following matters were discussed:
Treasurer Russ Hardy updated everyone on the club's finances. The club's current bank balance was $12,033 including the reserve account. Our year-to-date income was $20,509 and we spent $13,593. We will have additional expenses before the end of the year. The club's participation in SBR's recent Art Walk event was discussed. The club earned $1,082 in commissions from member sales during the event, meaning members sold just under $11,000 in hand-crafted items. The board discussed improving marketing and increasing display space in the shop for future sale events.
Monitor Coordinator Charlie Anderson trained three new monitors in the last month: Bob Lewis, John Kane and John Oszust. A number of monitors have failed to monitor the required 12 times this year. All monitors are encouraged to meet that goal so the shop can remain open on our scheduled days. We currently remain open because a few monitors work far more than one shift a month.
Training Coordinator Ron Gustafson and his team trained ten new members this month with six more signed up for December. Ron advised he is leaving our community and this will be his last meeting. Everyone should thank Ron for his contribution to our shop. Ron was involved in the establishment of the shop and was instrumental in creating the new member training program. Ed Cheszek volunteered to take over the training coordinator position.
Newly selected board members for 2023 are Dave Stark, Mike Stroben and Neal Drell. They will begin attending board meetings now and will be presented for election at the November 30, 2022 general membership meeting and take their positions in January 2023.
The general membership meeting for the SBRWWC will be held at 5:30 pm on November 30, 2022 in the La Hacienda clubhouse. All members are encouraged to attend. This meeting will include a membership wide vote on new board members and proposed changes to the by-laws for the shop. Proxy voting instructions for the by-laws will be provided if members cannot attend the meeting.
A proposed change to the new member's application was discussed. An updated application will be in the folder for monitors to hand out. The major change discussed was an additional paragraph reminding every new member of our 10% commission rule on the sale of items made in the shop. It was decided the application was not the best way to inform members of the rule so it will be posted in another manner. As a reminder, any member who sells any item made in whole or in part in the shop or that used shop tools or supplies is expected to provide 10% of the sale price of the item to the shop. This money is used to maintain equipment and purchase supplies above and beyond the personal hobby use of the shop. This year through the hard work and talents of many shop members the club has received commissions totaling $2,310.
Lathe Coordinator Scott Saxon updated the board on the last lathe meeting that discussed the use of carbide tools. The lathe group will meet on the first Tuesday of each month at 4 pm in the shop to present topics of interest to all lathe users. Lathe users are reminded to contact John Gordon to arrange a sharpening class so every user can sharpen the high speed steel tools they use. Please do not use the shop's high speed steel tools unless you know how to properly sharpen them and do not leave a dull, dirty tool for the next user. John Gordon will tailor each sharpening class to the type of tools you use.
Many new classes are planned and some have already been advertised on Groupworks. The classes are offered to current members and each member must sign up for the class through Groupworks. No paper signup sheets will be available in the shop for any classes. Groupworks tracks all signups and creates wait lists so our instructors can plan additional classes. All members are encouraged to suggest classes to any board member. Planned classes are basic box making, end grain cutting boards, scroll saw use, sanding techniques and use of shop sanding equipment, basic joinery, and CNC machine operation.
A short discussion was also held on the installation of a French cleat storage system for the shop. Scott Saxon was authorized by the board to use some scrap shop plywood to plan and install a small system on available wall space so the concept can be evaluated for expansion.
The board is reviewing the current by-laws and operating procedures and updated versions will be available soon. By-law changes require a 2/3 vote of the club's membership and the operating procedures only require board approval for changes. The changes to the operating procedures will include defined roles for all advisors and board members.
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05 Oct 2022 11:50
SBRWWC BOARD MEETING 9/29/2022
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The meeting was called to order at 4 PM. The following Board members & Advisors were present: Mark Prose, President; Russ Hardy, Treasurer; Dennis Briels, Secretary, & Charlie Anderson, Monitor Co-ordinator. Advisors: Dan Carter, John Gordon, Ed Valdez, & Scott Saxon were present. Board member and Vice President Jeff Hansen was absent. Advisors: Ed Cheszek, Tom Marshall, Ron Gustafson, Ron Hilbert & were absent.
The following Agenda items were discussed:
Russ Hardy gave the Financial update: Cash-on-hand is $10,487.00. Checking: $6,485, & Savings:$4,002. We are expecting to pull in another $1,600 in income this year (most of which will come from the 10% commissions during the Art Walk, Christmas window purchases & Machine Orientations). We are expecting to spend another $2,100 for purchases we have been putting off, or replacement of machine parts, etc. Still, given that, we still projecting that we will maintain the $2,000 in the checking & put another $4,000 into our savings account. This should be at about $8,000 total in the savings/reserve account. We are trying to ‘build up’ the reserve with the expectation that we will need new/upgraded equipment in the future.
The first draft of the Profit & Loss Budget Overview (January thru December 2023) projects that will will receive about $16,500 in income, compared to $19,000 in income this year. We are trying to be a little conservative, in that some of the income this year was from a couple of 'one time’ shop projects. Russ projects the expenses for 2023 will be about $12,400. This leaves us with about $4,000 surplus for the year.
A big difference this coming year is that we are expecting a $900 reduction in Membership Renewals - BECAUSE we have voted to reduce EARLY Membership Renewals from the $80 this year to $75 for 2023. EARLY Renewals means: Payment PRIOR to 4 PM on 12/31/2022. Checks submitted at any time before that WILL NOT be deposited until after January 1st for accounting reasons. Should Members not renew until January, the renewal rate will be $100.
The largest single change in the Budget for 2023 is going to be for Equipment Enhancement. Russ projects that we will spend $4,500 in this category this year and only $1,700 in 2023. The limiting factor is that we are out of floor space and electrical capacity.
General & Misc. Budget items funding will be increased to allow for new blades for the planer should we need them.
Previously, we have discussed our 2023 Budget request to replace the current concrete path to the back overhead door with a vehicle driveway, so that us old guys wouldn’t have to haul our larger projects through the front door. That request has been submitted by the SBR Finance Committee to the HOA and we MAY find out by the end of November.
Monitor update by Charlie Anderson: Recently, Charlie asked the leas-active monitors to sign up for more sessions for the remainder of the year and in the future. How can we encourage monitors to sign up for the minimum 12 sessions per year? Guidelines for meeting the minimum may be presented in the next Board meeting.
Training update from Ron Gustafson: (Presented by Prose) There have been 43 mew members that have signed up this year bring the total membership to 127. Seven new members have been trained since the last meeting. An additional three more members are signed up for the October training class. With 9 current Trainers the shop is prepared for other sessions as well. Our hope is that even more Members will commit to more specific individual equipment training to add to their knowledge beyond the basic Machine Orientation class.
Nominations for the Members of the SBWWC BOARD are now open for 2023 positions. Scott Saxon has found a few members that have expressed an interest in taking on this obligation during the next term. Details will be announced when available.
Art Walk: October 22 & 23 from 11 AM TO 4 PM. The shop will be closed for workmen only for member artist sales. The Board voted to have the Shop cover the Art Walk ‘artist group charge’ pf $60. A watch bill will be developed to ensure enough coverage to support the sales activity over these two days.Separately, the Board decided not to have a table in the proposed HOA artist event in the Ballroom.
The new lathe reconfiguration seems to be working well. The curtain has certainly helped contain the ‘shrapnel’.
The stuffed Membership binder hasn’t worked well. Most of the Membership information within the binder is (more easily) obtainable on the computer. Name tags for each Member are kept up to date & therefore, current Members should wear their name tag at all times when in the shop.
Charlie Anderson asked about identifying the ’specialty’ of each Advisory Member so that others would know what they do. Further discussion will continue next month.(After the meeting, Scott Saxon provided a short summary of the Advisory positions, as follows:
Maintenance Coordinator: Dan Carter
Equipment Operator’s Course: Ron Gustafson
Training Coordinator: Ed Cheszek
Computer/website/database managers: Ed Valdez & Tom Marshall
Shop manager/supply coordinator: John Gordon
CNC Machine Coordinators: Tom Marshall & John Gordon
Lathe Coordinator: Scott Saxon
Drill batteries have been replaced. The original set lasted about four years.
The meeting ended at 5 PM.
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05 Oct 2022 11:49
SBRWWC General membership meeting 9/29/2022
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GENERAL MEMBERSHIP MEETING - Called to order at 5 PM
Additional items: Boards Members & Advisors were introduced to the new members. The new people that are not ‘Officially’ Members yet, must pay the current $50 partial fee for the rest of this year in order to qualify for the $75 RENEWAL rate for 2023. Otherwise, it is $100 as a new member in 2023...
There was a VERY GOOD turn out (27) for this meeting. We are grateful to have so many Members involved in the development of the SBRWWC.
Shop safety & security. Mark Prose discussed personnel & equipment safety. The SawStop table saws DO NOT like metal, wet wood or FINGERS. Should you allow ANY of these to touch the blade while it is in motion, the mechanism INSTANTLY SIEZES the blade. Dennis Briels noted that after telling EVERY Member multiple times over the years in EVERY class - he did it himself about two weeks ago. He went t sweep away a piece of scrap from the blade and it had not completely stopped. It broke the skin, but didn’t even draw blood. It cost him ONE HUNDRED DOLLARS to replace the mechanism. So - MAKE SURE that the blade is completely stopped. It takes about 10 seconds…
When using the planer, your piece should not be less than one foot in length. Even then, have a longer thin block of wood to assist pushing it through if necessary. The same holds true for the Drum sander.
Shop security: With respect to security, due to a recent attempt to break into the Display Window, the Club and HOA have installed additional security cameras.
There is a difference between the Shop Orientation Class & the Machine Orientation class. Machine Orientation is so that you can demonstrate that you can safely make a small project using 8 power tools and and therefore have complete access to the Shop. Sop Orientation is voluntary extra training that shows you where many things are and very basic equipment usage.
Scott Saxon will introduce Equipment Orientation classes directed to more detailed training on the function & maintenance of specific tools. The Club intends to offer several more Equipment Orientation classes in the future so that Members can be more confident in the use of specific equipment.
Also, the Club intends to offer more classes in Box making, the proper use of sandpaper & sanding equipment, epoxy, cutting boards, bird houses, scroll saw, & joinery. Should there be anything else that Members would like to learn, bring it to any Board member & we will explore the options. We try to do the training either in the evening, or on a day when the shop is closed. We will also try to come up with a ‘Calendar of events’ indicating scheduled classes, etc.
Several members expressed sincere gratitude for the fact that our more experienced members will gladly stop what they are doing to answer questions &/or assist you in moving your project along.
Shop Etiquette: Dennis Briels discussed the issue of ‘Your Mother doesn’t live here!’ OR cleaning up after yourself and not leaving a mess for the next member. This includes (but not limited to) vacuuming up when your use a saw/planer/sander, cleaning the glue off clamps AND opening them all the way before putting them away & rinsing out your glue rags & not just tossing them in the rinse bucket for someone else to rinse & hang. PLEASE - just think about leaving all the equipment you use clean so that the next member doesn’t have to do it for you. One more thing: You are generating dust on any of the equipment. Some of that dust ends up on the floor and can make it very slippery. Be thoughtful. Thanks, Dennis
The Drawing for $25 Gift cards for Woodworkers Source was held. The four winners were: Charlie Anderson, Doug Redfield, David Gonzales & Bob Lewis. Don’t forget the Woodworkers Source also give us (as members of the Rosewood Club) a 25% discount on most wood.
Finally, it is with great sadness that we have accepted the early resignation of the Club’s Secretary: Dennis Briels
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31 Jul 2022 05:37
SBRWWC Board meeting Minutes 7/28/2022
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The meeting was called to order at 4 PM. The following Board members & Advisors were present: Mark Prose, President; Jeff Hansen, Vice President; Russ Hardy, Treasurer; Dennis Briels, Secretary, & Charlie Anderson, Monitor Co-ordinator. Advisors: Dan Carter, Ed Cheszek, Ron Gustafson, Scott Saxon, Tom Marshall and Ed Valdez present. Ron Hilbert & John Gordon were absent.
The following Agenda items were discussed:
Russ Hardy gave the Financial update: Cash-on-hand is $11,849.00 after having paid our biggest bill for insurance of $1,156.00. The Budget performance shows that we are $5,400 over our income expectations. We are $3,500 over on our expenses. Therefore, we are $1,900 better than we thought. For the remaining part of the year we expect to do another $5,000 income. Most of that is from the Art Walk and Christmas sales commissions. We also expect about another $2,000 in expenses. If these expectations are met, we should have an additional $3,000 Cash-on-hand. However, (as we will mention later) some of the desired items we have listed on our ‘Christmas Wish List’ may be moved up on the time line.
Ed Cheszek & Russ Hardy completed the initial internal cross check of our books just prior to the meeting. Everything appears to be in order.
The HOA Budget request for the driveway modification to the rear loading door was submitted to the Finance Committee by Mark Prose. He answered the questions they had raised. (The Finance Committee is a board of SBR residents, like us, who are tasked with reviewing the various club requests before submittal to the HOA & Robson). Their main question had been that we hadn’t submitted quotes for the job. The answer being that that was up to the HOA & not within our scope of responsibility.
The Lapidary Security Camera (which piggy-backs on our monitor) will be installed soon. This will provide them monitoring of their display window & supplementing our Security System. They have already paid for their portion. Ed Harris, Ed Valdez & Mark Prose will co-ordinate the installation.
Monitor/Trainer status: Charlie Anderson advised that Bruce Haney & Jim Mulhall have completed Monitor training. Jim has already Monitored once. There is another person interested in becoming a Monitor - Elaine Anderson who comes to us from a North Carolina wood shop that has 1000 members.
Monitor Perks: As an ACTIVE Monitor, one of the perks is that the shop provides ONE of the drawers beneath the assembly tables. There are 36 large drawers available. It has come to our attention that some of the drawers are currently occupied by someone that hasn’t Monitored for a long time. That being the case, we do not have any drawers for the new Monitors. Other drawers have a few of the Jigs & Clamps that will be moved to the cabinets opening a few. However, we must set down some guidelines/qualifications for those drawers occupied by inactive Monitors. It was decided to include the Trainers within the 'Monitor' cluster. These qualifications will be determined and announced shortly.
Monitor medical limitations: There has been a request that specific woods NOT be worked while this Monitor is Monitoring in the Shop. We tried to look at all options, but determined that the Shop cannot (realistically) make allowances for each members particular allergies. If we were to do so, it would limit access to the Shop for far too many other members.
Training: Ron Gustafson was out of town for a couple of training sessions and Ed Cheszek covered for him. Two new members were trained. They intend to become full members when they return after August first when the rate decreases to $50.
Shop Orientation Training scheduling: After 2-3 weeks of having no new Trainees, we decided that instead of scheduling classes for a specific day & time - and then no-one shows up, we will ask the Trainers to schedule people at a time that is more convenient for all parties involved. Scott Saxon & Ron Gustafson will contact interested members to determine when & how these Orientation classes will be timed. Perhaps a notice could be placed above the Shop calendar with contact information on the Trainers.
NEW BUSINESS:
1.) Nomination process for the 2023 Board will begin. Scott Saxon (Chairman), Tom Marshall & Ed Valdez will begin the search for prospective members that may be interested in filling potential vacancies on the Board. Term limits exist at six years total, but in two year increments.
2.) New Bosch electric hand planer was displayed. Specific training on this piece of equipment will be conducted for all Monitors as time permits. Until we are convinced that members are familiar with using it, the unit will be on a ‘check-out’ system much like some other equipment. Its storage placement has yet to be determined.
3.). New Retractable extension cords. We decided to replace the current cords and buy three new units at a cost of about $120 each. They will be rated at 15 amps (but 12 gauge wire) with cords approximately 40 feet long. These units we would rather have sooner than later therefore moved up in priority.
4.) Repair damaged cabinet locks & latches. Discussion led us to the decision to attempt to adjust/modify latches at a cost not to exceed $50.
5.) Under table clamp racks: Given the extremely limited wall space, the racks were installed to take advantage of a void. However, functionality for some members is awkward and the placement questionable. The discussion led to reassembling the other rack, but because of (again) limited space, it was decided to modify the screw clamp rack instead to improve access to the seating area.
This will be done ASAP.
6.) Lathe triangle arrangement & shrapnel curtains: We are going to move the lathe triangle 180 degrees. IF that proves to be satisfactory to the lathe users, we will then order the curtains at a cost of about $600. This improvement too is moved up in priority.
7.) Website, email, events: Ed Valdez raised the idea that we look into acquiring a new Calendar program/website. Russ had proposed the idea over a year ago, but the Board was not interested at that time. Ed Valdez, Tom Marshall & Scott Saxon will begin the search for a system that will meet our requirements.
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29 Jun 2022 17:12
SBRWWC Board Meeting June 23, 2022
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SBRWWC BOARD Meeting June 23rd 2022…
The meeting was called to order at 4 PM. The following Board members & Advisors were present: Mark Prose, President; Jeff Hansen, Vice President; Russ Hardy, Treasurer; Dennis Briels, Secretary, & Charlie Anderson, Monitor Co-ordinator. Advisors: Dan Carter, John Gordon, Tom Marshall and Ed Valdez present. Ed Cheszek, Ron Gustafson, Ron Hilbert & Scott Saxon were absent.
The following Agenda items were discussed:
Russ Hardy gave the Financial update: We are currently at the end of the second quarter. In the first quarter we took in more than projected. However, we spent more than projected (which included items that would reduce expences down line - saw blades, etc.). In the second quarter, we still took in more money than we budgeted for and (again) we spent more that budgeted for. We would have lost money in the second quarter had we not had that project for the Wine Club. We are now back to the ‘break even' point for the second quarter. We are still $5500 above what we had budgeted. Expenses are about $3,000 above budget. Our regular (normal) expenses usually run about $400 per month.
Equipment enhancement is $806.81 over. Of that, $600 is the reimbursement from the Robson (for the 89” oscillating sander, which Quick Books will not let us subtract from the expense). In addition, we spent $320 on making the dust collector drum easier to change (Drum dolly, magnets, etc.).
Operational training & machine orientation wood ran $300 for the year. Part of that is for ‘inventory’ for upcoming classes. $163 was spent on food for the Monitor refresher classes (which we decided to discontinue). We also spent about $80 on the bird house class and the scroll saw class - both of which were intended to get new members to get more involved in the Club.
General misc. expenses: $746 over budget. Of that $320 was for the name badges: White board, name tags & magnets which had not be include in the budget. That leaves about $430 for misc. expenses that includes: Mineral oil (5 gallons $130), $100 on garbage, etc.
Table & chop saw: $950 over budget. $1,021 on new blades & riving knives. We now have 20 plus blades. We are avoiding shipping charges & reducing the cost of sharpening by taking the blades to Woodcraft for sharpening.
In summary, the first quarter we were $2,500 to the good. If we keep spending in the second half the same as the first half, we may start losing money in the second half unless we begin accepting more outside projects to cover our additional expenses. Until October, November we will keep a close eye on our expenses. Those things that we would really like to have should be outlined on our ‘Wish List’ for the fourth quarter. For the smaller cost items, such as consumables, they should be listed on the eraser board for John, so that he knows what to order.
We have $13,700. $9,700 in checking. $4.003 in savings. There are 120 current members. Note that the Liability insurance bill has just been received and is due in July. It is about $1,100. That is a budget item that comes in less than budgeted for.
Charlie Anderson advised that one new Monitor was trained last week. New Monitors will now ’shadow’ current Monitors until they feel comfortable handling this on their own. Current Monitors are being ‘encouraged’ to allow New Monitors an opportunity to sign up - by NOT filling those spaces way in advance of the available dates.
Jeff Hansen, Tom Marshall & Mark Prose have fulfilled their obligation of 12 sessions for the year and received the $25 gift cards from WoodWorkersSource.
Two new members have been trained & two more are scheduled for July. Allen ___ is one of those, and was a ‘cabinet maker’ in a former life. We welcome anyone with that experience to join us in training everyone else.
Display window security: the previous damage done to the lock has been painted so that any new damage will be noticeable. Keep an eye on it. Also, new cameras will be installed soon to monitor any inappropriate behavior at that location. The new cameras have greater ‘flexibility’ and range to help monitor the entire hallway. The Jewelry people are also interested in participating in this issue. It is SAD that these measures are necessary.
The new (narrower) riving Knives have been installed fr a couple of weeks now. They seem to be somewhat loose in the anchor points, and perhaps a slight ’shim’ may be required to lock them into the firm position.
CNC: It appears that the previous issues have been resolved. As part of the training, the new procedures will be included.
BESSEY CLAMPS: The 12” BESSEY clamps have become more popular and since we now have the space. As a result, we have voted to acquire six more clamps at approximately $34 each. John Gordon will try to find the best price. We approved to spend up to $250 on six new 12” Bessey clamps.
Replacement carbide cutting tips for the Planer: Are the tips for the Planer the same as those for the Jointer? Yes. These will be placed on the End-of-Year Wish List.
Power hand planer: Rather than try to flatten out a warped board with the Jointer or Planer, it is deemed safer to use a power hand planer. Clearly, some additional training will be required (even for Monitors that are not familiar with its use). For about $150 we can acquire this unit that will do things that nothing else in the shop will do. It was approved to purchase the Power hand planer. Withe the Expense capped at $200.
Credit for members doing projects for the shop usually do not receive ‘compensation' for all their extraordinary contributions. However, it is SO difficult to track & acknowledge these efforts that it is deemed sufficient to announce these efforts at the General Membership meetings. It was decided that these efforts were done voluntarily because we truly enjoy making these ‘contributions’ to make the Club better for everyone. Therefore, tracking was deemed impractical.
The counter top washing machine for the glue rags was tabled. There is a bucket in the sink specifically for glue rag rinsing. When finished removing glue from a new project, toss the rag into the bucket to prevent the glue from setting and then rinse it out. Change the water often to help preserve the ‘flexibility’ of the rags. Also, ALL members are encouraged to bring in rags to replace those that are really not ’serviceable’ any more.
The ‘ring’ installed on some of the glue bottles is designed to assist in opening the glue stopper without having to go get the pliers. Briels would like to cut more of them out on the CNC machine as we think they help. Feedback was provided to make the ring thinner (to ensure closure) and outer diameter smaller. Material and design will be worked on.
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06 Jun 2022 08:30
Board Meeting Minutes from May, 26th, 2022
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SBRWWC Board meeting May 26, 2022
The meeting was called to order @ 4 PM with the following Board members and Advisors present: Mark Prose, President; Jeff Hansen, Vice President; Russ Hardy, Treasurer; Dennis Briels, Secretary. Charlie Anderson, Monitor Co-ordinator, was absent. Advisors: Dan Carter, Ed Cheszek, Ron Gustafson, Ron Hilbert John Gordon and Scott Saxon present. Tom Marshall & Ed Valdez were absent.
The following Agenda items were discussed:
Russ Hardy gave the Finance update. Misc. Revenue of $718. Just about all of that is the HOA Reimbursement we received for the oscillating sander. Year to date income (or gross profit) $15,327.69. The budget for the entire year is $14,500. Therefore we are about $5,000 above what was expected for the year to date income. Expenses are running about $3,000 over anticipated, but there were costs incurred that will balance out over the year, ie: the multiple table saw blades, band saw blades previously discussed, etc. We had projected that by the end of 2022 we would have about $4,500 in the checking account, but it appears that we may be above that.
Russ mentioned that we should have some additional 'financial oversight'. Currently, he handles everything (with respect to) income & expenses. However, he feels that someone else should be involved also as ‘Auditor’ & ‘Assistant Treasurer'. Should he be absent for any length of time, someone else should be able to step in and handle the day to day financial functions of the Club. Until we find someone to volunteer on a regular basis, Ed Cheszek offered to step up to fill in in the interim.
The issues for Monitor scheduling, appears to have been resolved.
New business: The much needed Shop Managers cabinet plans have been completed. Mark Prose is ready to proceed with construction. It should be finished by the time you read this.
Mark mentioned that he has submitted a sketch to Robson for a curved driveway so that members can drive back to the roll up door to unload wood for their larger projects. It was accepted as an HOA budget item for 2023. Given the escalating construction costs, we will not know for a while whether-or-not this will happen.
Shifting the emptying of the dust collector drum to the afternoon shift was thought to be mistaken because 4 PM is the hottest part of the day.
Dan Carter brought up the repairs made on the Drill Press. Apparently, in effecting the original repairs, an internal part was damaged. The person felt responsible and did not want reimbursement for his error. However, it was decided that the Club should reimburse him for that expense anyway as it was in-good-faith that the error was made.
Dan also mentioned that the Chop Saw noise issue was that the blade was loose.
Mark Prose advised that the multiple blades that we ordered for the Saw Stop (that were on sale) are the thin kerf blades. Therefore, the riving knives that we have are 1/32" too wide. John Gordon will order new riving knives to conform to the new blades @ $17.50 each. The new thin kerf riving knives have been installed.
It was determined that the Club has no need for a color printer…
Finally, the CNC machine is again operational. The conversation of the X, Y & Z axis failures were addressed by those members that are familiar with the machine. WAY over the heads of the rest of the Club members.
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03 May 2022 19:09
Part one: SBRWWC Board meeting April 28, 2022
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On Sat, Apr 30, 2022 at 5:50 AM Dennis Briels wrote:
On Thursday April 28th, 2022 a meeting of the SBRWWC Board members and advisors was held in the shop. Four of the five voting members attended. Mark Prose, President; Jeff Hansen, Vice President; Charlie Anderson, Monitor Co-ordinator; and Dennis Briels, Secretary. Russ Hardy was away. Also attending were four of the nine Advisory members: Ron Gustafson, John Gordon Scott Saxon and Ed Valdez. Dan Carter, Ed Cheszek, Ron Hilbert and Tom Marshall were absent.
The meeting was called to order at 4 PM and the following agenda items were discussed:
Although Russ Hardy was absent, he left the current Profit & Loss Budget report for review and I quote:
"Here's an updated financial report. The big difference since our last meeting, is the $900 we spent to stock up on the discounted table saw blades. There are other items in the general supplies category including the new name tags that brought that account up by $380 over last month. So income is now $4200 above budget, and expenses are $2,500 above budget. The checking account has a balance of $9,200."
Additionally, the HOA refund check (which we believed had been ‘lost in the mail’) for the oscillating sander was found in the safe during the meeting. The check was deposited on 4/29/2022
The discussion about the saw blades for the SawStop continued. Last month the Board decided to buy multiple (less expensive) blades while they were on sale at a greatly reduced price. In addition, not having to pay for shipping AND sharpening by transporting the blades to Woodcraft ourselves. The local agent that sharpens for Woodcraft does it for less than $30 per blade. This process saves the Club cash for other uses.
There was a further discussion on the recent incident on the SawStop capture devise and whether-or-not we should acquire two or three more of them to keep in the shop inventory. Since there is usually one back up anyway, it was decided NOT to tie up those funds with the additional stock.
Ron Gustafson advised that three new members were trained in April, making a total of 31 to date this year. The question was raised about what do we do with members who have completed the Orientation, but haven’t been in the shop for months? It will be up to the Monitor to question ‘unfamiliar’ members regarding the use of equipment. If it is determined that this member needs a refresher course in Machine Orientation, that this course be completed and at no cost to the member.
Charlie Anderson advised on Monitor status & Dennis Briels has met the 12 session requirement to receive the $25 gift card for Woodworkers Source. He also mentioned that new monitors seem to be unable to find an opening to participate as Monitor as those openings have already been filled. The objective is to keep the shop open, so it’s imperative that qualified members ‘monitor’ the shop schedule frequently to keep tabs on available openings.
Charlie also brought up that members that perform services for the Club should receive credit for the time they spend doing those services. This includes shop equipment maintenance, machine orientation, special classes and CNC shop jobs. Basically, four hours working for the shop is equal to one Monitor session.
New business: The new Shop Manager’s Cabinet design is in the works. This cabinet is specifically for additional shop equipment consumable inventory items like saw blades, sandpaper, etc. Mark advised that two sheets of 3/4” plywood would be required. The cabinet will have tracks on the sides to allow for full adjustability of each shelf. Timing on the construction of the cabinet will be advised.
John Gordon advised that because of the recent Training surge, we need to order more maple.
Further discussion on the used saw blades that can no longer be used on the SawStops. Table saw blades that have been resharpened too many times and their diameter is too small to be safely used with the brake cartridge or have become dull, will be removed from service.
Instead of throwing them away, the woodshop will offer them to current monitors according to their ranking as shown on the weekly Monitor/Trainer Stats report. This report can be found at https://saddlebrookeranch.org/woodworkers/ and at the lower right side of the calendar is the Explore Our Club section. Click on Access Club Documents, then 8-Weekly Monitor-Trainer-Maintenance Stats.
Shop ‘incidents’ - like the issue with the SawStop, or breakage/misuse of equipment MUST be logged in the Monitor book outlining details of the incident including names and repair actions taken. When a Monitor is in the shop NOT as a Monitor, that person is just a Member. It is THE Monitors responsibility to confirm the safe operation of ALL equipment. This includes confirming that members check their wood for metal & moisture as either will trip the safety cartridge at a cost of at least $100.
Options to using the dado blades on the SawStops were discussed. A router seems to be the best option and acquiring a Festool router will be raised again toward the end of the year when we have a better idea of the Club’s finances.
The SBR Art Walk is coming up on Saturday May 7th. The shop will be open. Should items be sold from the window, the normal sales details should be completed.
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03 May 2022 19:04
Part two: SBRWWC Board meeting April 28,2022
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Dennis Briels submitted the bill for reimbursement for the MAGSWITCH magnets used on the DC Drum lid retainer.
Finally, after the Board meeting Charlie Anderson submitted his outstanding outline for the SawStop Brake Cartridge:
Table saw blade/SawStop cartridge change process
Due to a recent table saw incident in which the SawStop brake cartridge was tripped, the woodshop Board has approved a number of changes to prevent the improper installation of table saw blades and SawStop brake cartridges. These changes will be reflected in updates
to the Monitor 's Handbook.
All new/replacement table saw blades and SawStop brake cartridges are stored in a locked equipment cabinet near the Monitor’s desk.
All new/replacement table saw blades and SawStop brake cartridges shall be installed with the supervision of the Monitor-on-duty (not just another shop member who is a Monitor) to ensure that both the blade and cartridge were installed and gapped correctly. This also applies to Dado blades and the wider dado SawStop brake cartridge.
If a shop member wishes to use their own table saw blade, the Monitor-on-duty must also be asked to verify that the blade and brake cartridge were installed and gapped correctly.
If the Monitor-on-duty does not feel comfortable supervising the blade and brake cartridge installation then the table saw cannot be used until another Monitor-on-duty can confirm the installation has been done correctly. Additional training to Monitors to perform the blade and brake cartridge installation will continue to be provided.
Blade/SawStop Brake Cartridge replacement responsibility if tripped
If the replacement of a table saw blade and cartridge is due to the brake cartridge being tripped, the shop user is responsible for the cost of replacing the damaged equipment or paying for the replacement costs.
If the brake cartridge trips immediately after being changed with the supervision of the Monitor-on-duty the shop will be responsible for the cost of replacing the saw blade and cartridge.
The current replacement costs are:
SawStop Standard Brake Cartridge TSBC-10R3 for 10" Blades is currently $100.
SawStop Dado Cartridge Dado sets TSDC-8R2 for 8" Blades is currently $110.
Table saw blades cost about $50 each.
Use caution when using the table saws. The brake cartridge will trip whenever the blade is turning, if:
The wood is too moist. Use the moisture meter to test your wood – especially if it is not kiln dried.
There is metal in the wood. Use the metal detector to search for nails, staples or metal foil on the back of plywood.
Any metal that comes in contact with a turning saw blade can trip the cartridge – tape measures, rulers
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03 May 2022 19:02
SBRWWC Board meeting from April 28, 2022
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Part one:
On Sat, Apr 30, 2022 at 5:50 AM Dennis Briels wrote:
On Thursday April 28th, 2022 a meeting of the SBRWWC Board members and advisors was held in the shop. Four of the five voting members attended. Mark Prose, President; Jeff Hansen, Vice President; Charlie Anderson, Monitor Co-ordinator; and Dennis Briels, Secretary. Russ Hardy was away. Also attending were four of the nine Advisory members: Ron Gustafson, John Gordon Scott Saxon and Ed Valdez. Dan Carter, Ed Cheszek, Ron Hilbert and Tom Marshall were absent.
The meeting was called to order at 4 PM and the following agenda items were discussed:
Although Russ Hardy was absent, he left the current Profit & Loss Budget report for review and I quote:
"Here's an updated financial report. The big difference since our last meeting, is the $900 we spent to stock up on the discounted table saw blades. There are other items in the general supplies category including the new name tags that brought that account up by $380 over last month. So income is now $4200 above budget, and expenses are $2,500 above budget. The checking account has a balance of $9,200."
Additionally, the HOA refund check (which we believed had been ‘lost in the mail’) for the oscillating sander was found in the safe during the meeting. The check was deposited on 4/29/2022
The discussion about the saw blades for the SawStop continued. Last month the Board decided to buy multiple (less expensive) blades while they were on sale at a greatly reduced price. In addition, not having to pay for shipping AND sharpening by transporting the blades to Woodcraft ourselves. The local agent that sharpens for Woodcraft does it for less than $30 per blade. This process saves the Club cash for other uses.
There was a further discussion on the recent incident on the SawStop capture devise and whether-or-not we should acquire two or three more of them to keep in the shop inventory. Since there is usually one back up anyway, it was decided NOT to tie up those funds with the additional stock.
Ron Gustafson advised that three new members were trained in April, making a total of 31 to date this year. The question was raised about what do we do with members who have completed the Orientation, but haven’t been in the shop for months? It will be up to the Monitor to question ‘unfamiliar’ members regarding the use of equipment. If it is determined that this member needs a refresher course in Machine Orientation, that this course be completed and at no cost to the member.
Charlie Anderson advised on Monitor status & Dennis Briels has met the 12 session requirement to receive the $25 gift card for Woodworkers Source. He also mentioned that new monitors seem to be unable to find an opening to participate as Monitor as those openings have already been filled. The objective is to keep the shop open, so it’s imperative that qualified members ‘monitor’ the shop schedule frequently to keep tabs on available openings.
Charlie also brought up that members that perform services for the Club should receive credit for the time they spend doing those services. This includes shop equipment maintenance, machine orientation, special classes and CNC shop jobs. Basically, four hours working for the shop is equal to one Monitor session.
New business: The new Shop Manager’s Cabinet design is in the works. This cabinet is specifically for additional shop equipment consumable inventory items like saw blades, sandpaper, etc. Mark advised that two sheets of 3/4” plywood would be required. The cabinet will have tracks on the sides to allow for full adjustability of each shelf. Timing on the construction of the cabinet will be advised.
John Gordon advised that because of the recent Training surge, we need to order more maple.
Further discussion on the used saw blades that can no longer be used on the SawStops. Table saw blades that have been resharpened too many times and their diameter is too small to be safely used with the brake cartridge or have become dull, will be removed from service.
Instead of throwing them away, the woodshop will offer them to current monitors according to their ranking as shown on the weekly Monitor/Trainer Stats report. This report can be found at https://saddlebrookeranch.org/woodworkers/ and at the lower right side of the calendar is the Explore Our Club section. Click on Access Club Documents, then 8-Weekly Monitor-Trainer-Maintenance Stats.
Shop ‘incidents’ - like the issue with the SawStop, or breakage/misuse of equipment MUST be logged in the Monitor book outlining details of the incident including names and repair actions taken. When a Monitor is in the shop NOT as a Monitor, that person is just a Member. It is THE Monitors responsibility to confirm the safe operation of ALL equipment. This includes confirming that members check their wood for metal & moisture as either will trip the safety cartridge at a cost of at least $100.
Options to using the dado blades on the SawStops were discussed. A router seems to be the best option and acquiring a Festool router will be raised again toward the end of the year when we have a better idea of the Club’s finances.
The SBR Art Walk is coming up on Saturday May 7th. The shop will be open. Should items be sold from the window, the normal sales details should be completed.
Dennis Briels submitted the bill for reimbursement for the MAGSWITCH magnets used on the DC Drum lid retainer.
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01 Apr 2022 17:50
SBRWWC BOARD & MEMBERSHIP MEETINGS MARCH 25TH, 2022
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On Friday March 25, 2022 a meeting of the SBRWWC Board members and advisers was held in the Le Mesa Room. All five voting members attended. Mark Prose, President; Jeff Hansen, Vice President; Russ Hardy, Teasurer; Dennis Briels, Secretary; and Charlie Anderson, Monitor Co-ordinator. Also attending were five of the nine Advisory members: Dan Carter, Ed Cheszek, John Gordon, Scott Saxon & Ed Valdez. Tom Marshal, Ron Hilbert, Ron Gustafson & Harvey Goldman were absent.
The meeting was called to order at 4 PM and the following agenda items were discussed:
Russ Hardy updated us on the Club finances:
From the Profit & Loss Budget Performance statement this month: Income is $3,698.11, above planned, expenses are $1,531.92, above planned. Meaning we are roughly $2,200.00 net above budget. Some particular expenses that are running after budget. Equipment enhancements is running $859.47 over, but Robson’s reimbursement of $600.00 on the new sander is still pending. Training is running about $150.00 over budget in part because of the food & beverages provided (to encourage monitor "refresher training" attendance). However, we will shift training time(s) to avoid this expense. Lathe expenses are approximately $55.00 over because we bought a (previously approved) black handled High Speed steel tool set. This front loaded the budget and will not impact the budget next month. Those tools will be made available immediately.
We also received money for 29 ‘Machine Orientations’ in the 1st Quarter. 28 people have been trained.
There was a discussion about making sure that everyone taking any training classes list a SaddleBrooke Ranch address on their application.
Charlie Anderson advised us on the Monitor Stats. John Gordon has already met his goal for the year for number of Monitor sessions served. There have been a few days where Monitors were needed (on rather short notice) to keep the shop open, but so far someone has stepped up to fill those voids. Please try to be aware of the schedule and help out when you can to keep the shop open.
New business: The Dust Collector drum has a new ‘insert’ (from the manufacturer) to keep the bag completely open and prevent it from being sucked up into the impeller. It is a round ’tubular' sleeve that slides down inside the bag to keep it fully open. It seems to work very well and does exactly what it’s meant to do. Additionally, a new 3-wheel cart was added to make the moving of the drum to empty the bag easier. The cart raises the drum about one inch. Dennis is working on a method to help hold the lid of the drum out of the way while moving the drum out.
Table saw blades: Mark Prose advised that Scott Saxon has done a lot of research trying to determine whether or not it is better to buy the high quality blades that we have been doing, or go to a less expensive blade and replace more often. The issue is that the SawStop protective system requires the blades to be within specific tolerances. After a blade has been sharpened multiple times, the outer diameter of the blade decreases and is out of specs for the safety feature to operate as intended. In addition to the cost of the blades is the high costs of shipping & sharpening each blade. Therefore, we decided to go with a lower cost blade AND instead of paying for shipping too - to take the blades down to Woodcraft and let a local vendor do the sharpening thus avoiding the shipping costs. Also, it was decided that we should buy blades when they are on sale. As a result, we are ordering multiple blades at a very nice discount price. This (of course) will push the budget out of line for the current month, but overall reduce the total expenses for the year.
Finally, it was determined that we will change out the blades more frequently and since each blade has a serial number, we will create & maintain a log on each blade to track its use, sharpening record and longevity.
Name Tags: Jeff Hansen & John Gordon have designed a CNC system to make magnetic name tags for all annual members. Jeff pointed out how name tags should be worn when we are in the shop to help promote communication (especially with new members) as they can address each of us by name. We will be getting a magnetic board to place the name tags when not in use. (Name tags & the board will run $195.00). A method of identifying each members ‘specialty’ (Monitor, Trainer, etc.) is being developed using colored ‘dots' on the badges and will be announced as soon as we have it. It was presented as a possible option to collect $1.00 penalty for each time that you are in the shop and do not have your name tag on (after a brief grace period). That ‘fund’ be applied to a SBWWC party. How do you want your first & last names to appear on the name tag? (ie: Robert or Bob? Dave or David?).
Sanding table filter sequence: The 1" strong filter will be #1 and on the outside, the 2” flimsy filter will be #2 and on the inside.
Donations: Sister Jose Women’s Center is asking for art donations for their fund raiser Silent Auction. The deadline for donations is April 10th. Be sure to provide the Fair Market Value for your item(s). A form will be provided for each (tax deductible) donation.
Classes: Occational users and visitors (non members) in the class? Only paid members may take the classes. Visitors cannot be permitted as they are a safety distraction.
Supplemental issues from the General Membership meeting called to order at 5 PM:
Profits from the Art Walk sales were about $1,300.00 including the 10% commissions from artists sales and Club donations from the CNC machine (of which 100%) goes to the Club.
Window sales commissions (to date) have contributed $475.00 to the Club.
Robson actually owns all the equipment. Much of the equipment is still under Warrenty. When we ask for a new piece of machinery, we offer a cost sharing with the HOA. We are trying to build up a reserve to provide for the time when Robson’s contributions will not be available. Routine maintenance (consumable) expenses are the Club’s responsibility.
Russ & Jeff are going to hold a demonstration on the lathe to be held Tuesday April 12th at 10 -11AM. This will be announced on GroupWorks.
On the SBRWWC website there is a Contact Us space to be used for almost any question or suggestion that you might have. Should you have any specific interest that you would like to pursue this is where to ask about it. One of the possible classes mentioned was a ‘Joinery’ class. There are dozens of joints possible in woodworking. Many members present expressed an interest in taking such a class.
Using the sanders in general: Let the tool do the work. DO NOT apply pressure. If you hear the tool motor bog down, you are pressing too hard. If your work piece is burning, you are pressing too hard. Be patient. If you have any doubt about how to use any of the machinery or you don’t know where to find something, PLEASE ASK the Monitor. The next shop orientation class (which helps you locate the items in the drawers & cabinets) is April 19th at 10AM.
We held a drawing for four $25.00 Gift Cards: John (oops), Ed (oops), Dennis Briels & Ed Valdez won.
Shop Cleanings are the second Tuesday of each month from 8-9AM. Dust Busters is held late the previous afternoon to do the really dirty work wearing masks.
Mark Prose introduced the Board members, Advisors, Trainers & Shop Managers to the new members.
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27 Feb 2022 14:04
Board meeting minutes fro 2/24/2022
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On Thursday, February 24th, a meeting of the SBRWWC Board members and advisers was held in the shop. All five voting board members attended. Mark Prose, President; Jeff Hansen, Vice President; Russ Hardy, Teasurer; Dennis Briels, Secretary; and Charlie Anderson, Monitor Co-ordinator. Also attending were seven of the nine Advisory members: Dan Carter, Ed Cheszek, John Gordon, Scott Saxon, Ron Hilbert, Ed Valdez & Ron Gustafson. Tom Marshal & Harvey Goldman were absent.
The meeting was called to order at 3 PM and the following items were discussed.
Russ Hardy updated us on the Club Finances:
Although total expenses this month appear to be high (at $4,510.00) Items such as Titebond glue, tape measures, etc. were purchased and are not necessarily regular monthly expenses. Income to date is approximately $2,800.00 primarily due to new memberships. Orientation classes are also ahead of expectations due to the 25 members that have paid to take those classes. Total income in running about 30% above expectations.
Cash On Hand is $13,835.00 (including the reserve fund). We now have 106 annual members and seven more that yet to have completed training. Once trained AND paid for, they become regular Annual Members. Not all people trained become members, some just pay $10 to use the shop occasionally.
The Club has not done a physical inventory of every item in the Window Display. Therefore, it is the responsibility of each artist to make sure that all of his/her items are on the Display Inventory Sheet. The Club needs to develop a routine (monthly) method to confirm all the inventory in the window.
Charlie Anderson has been conducting the Monitor Training sessions. The board decided to continue the training to conduct the training at lunch time and provide a simple meal - but will reevaluate the costs and consider moving the training to another time and no longer provide food & beverages.
Charlie advised that he has trained two new Monitors recently. Welcome. We need you. When we see a new Monitor, we should all introduce ourselves as fellow Monitors and offer support should they have any questions.
Last week, we had 10 additional people go through Monitor Training on all the sanding equipment in the shop. Next month it will be on the Table Saws and Dan Carter will instruct and Scott Saxon is preparing the curriculum for that session.
Ron Gustafson explained that the last Equipment Orientation class trained eight. Also, that the ’Shadowing’ personnel for the Trainer has been helpful.
Ron also brought up that we need to incorporate into the New Member check list a way to itemize the breakdown of members payment for either (or both) the Orientation class &/or regular or occasional membership. Russ Hardy said he would make that change on the form.
New business: The SBR Club Expo is on March 5th in the Sol Ballroom from 1-3 PM. Another volunteer was asked for to assist Leslie Gordon and Dennis Briels agreed to do that. There will be New Member sign-up forms at this event for interested parties to complete & return to the shop.
The Grizzly Drum Sander is in need of repairs. That parts are here and Dave Stark, Dan Carter and Mark Prose will coordinate that repair.
The Makita Compound Miter Slider (Chop Saw) has been having multiple issues lately. It is (in fact) a 'CHOP SAW' and not intended for detail work. Ed Cheszek mentioned a 12" Hitachi he liked and someone else brought up the Bosch. Much research will to be done before a decision is made. After the Grizzly Drum sander is repaired the Chop Saw issue(s) will be worked on.
John Gordon had an incident with the large bandsaw - a member moved the arm to tighten the blade THE WRONG DIRECTION. When in doubt - ask...
Ed Cheszek said that there were 16 people that signed up for the well received End-Grain cutting board classes and they did very well. This popular class will continue until we clear the Stand-by list.
The new edge sander is on the way, although the exact delivery date has not been provided.
The air table sander has also had issues. It was taken out of service and replaced with a new air sander after the meeting
Dennis Briels asked if we could move one of the Blast Gates we open when testing the Dust Collection system from behind the chop saw to anywhere else. Yes, but there must be any two open at a time for the test...
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31 Jan 2022 18:45
Board Meeting Minutes fro 01/25/2022
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On Tuesday, January 25th, a meeting of the SBRWWC Board members and advisers was held in the shop. All five voting board members attended. Mark Prose, President; Jeff Hansen, Vice President; Russ Hardy, Teasurer; Dennis Briels, Secretary; and Charlie Anderson, Monitor Co-ordinator. Also attending were five of the eight Advisory members: Dan Carter, Ed Cheszek, John Gordon, Scott Saxon, Ron Hilbert. Tom Marshall, Ed Valdez and Ron Gustafson were absent.
The meeting was called to order at 3:55 and the following items were discussed:
Russ Hardy updated us on the Club finances:
Last year Total Gross income was $16,258.74. Total Expenses were $12,996.91, therefore closing 2021 with a $3,229.03 Net Income.
Given that, the Budget for 2022 was projected. Membership dues as of January for our current 94 members was $9,010.00. There are 12 new members in the process (either involved in, or waiting for the Machine Oriental class).We were expecting dues of $8,600.00. Machine Orientation is also up from expectations from$180.00 to $340.00. Cash On Hand including both checking & savings is $$14,785.00.
The Club makes a large portion of their ‘profit’ from the work done on the CNC machine. Additionally, Jeff, Russ, Dan, John & Sam brought in over $3,500.00 from the Display Window sales (where the Club receives the 10% of sales commission). Which is like having another 35 members.
A new procedure is being developed with respect to how monies from Window Sales & Memberships are handled. Monies and receipts are to be deposited into the cash box (which is located in the first bottom drawer) with the Member Record binders and NOT in the safe as we have done before.
The commission must be paid by the artist BEFORE the ‘cash’ from the sale is paid to that artist.The artist will pay the commission due the shop and the Treasurer will then process the sale and pay the artist. The artists are no longer allowed to collect their money first and then leave the commission.
There is a NEW notebook to specifically describe & record & record WINDOW DISPLAY INVENTORY items sold from the Window… The RECEIPT NUMBER is CRITICAL in recording the sale(s).The sales receipt number and the commission receipt number should be recorded. The sales receipt and CASH/CHECK goes into the Drop Box - NOT THE SAFE!!! (Do not write on or seal the envelop). The artist isn’t paid until AFTER the 10% shop commission has been paid. (May be a 2-3 day delay.)
The Club will collect the 10% commission on the sale price for items sold thru the Window and the artist cannot deduct material costs. All items should be priced accordingly. For projects made for the benefit of the shop, like the CNC coasters, the shop will pay for the materials. Any project made for the shop - with shop purchased materials must be approved by the Board beforehand.
Usage of the shop: There were about 3,553 ‘sign-ins’ recorded in 2021. When we present ‘Usage’ numbers to Robson, the greater ‘usage’ we can present helps in financial discussions with Robson. Therefor, EVERY time that you use the shop - (even Tuesdays, Thursday, etc,) it is important that you SIGN IN. Additionally, even for Dust Busters & shop cleaning days.
Monitor Training: Training on SPECIFIC pieces of equipment. Charlie Anderson held the first training on Tuesday where he had ten participants. Project planning is part of ‘Shop Orientation’, which follows Machine Orientation, and includes showing the location of the various equipment we have in the drawers.
CNC TRAINING: A CNC User Group has not yet been developed. John Gordon noted That the ‘computer’ portion of the 'New User’ training must be somewhat limited. New participants training will be focused on the fundamentals necessary for their first projects, and their programs WILL BE thoroughly checked out by one of the ‘certified’ operators prior to their first operations. Tom Marshall will establish the ‘CNC USER GROUP’ which will develop the guidelines for training requirements and Certification.
A new air tank: and motor was installed using the old compressor to return Compressed Air to full operation. The HOA is expecting replacement parts for the new compressor, which was damaged in shipping. Once received, the new compressor will be installed.
SBRanch Club Expo is March 5th. It is only for a few hours with a small table to demonstrate what the SBRWWC has to offer. Leslie Gordon has ideas and is working on this limited presentation.
New Drill Press?: A first-of-its-kind ’smart drill press' using an on board computer with digital controls and a quiet smooth DC motor. (NO MORE BELTS to adjust speed). The computer will direct you to the proper speed for the specific drill bit & material that you are using. John Gordon mentioned that this sounds too complicated for those without proper training to use effectively. It was mentioned that the current drill press has had some ‘adjustments' made by Dave Stark that have corrected some of the ‘issues’ and that another component has been ordered that may fix the other concerns. Russ Hardy recommended that the decision to buy this Drill Press (Nova Voyager DVR drill Press) be ’Tabled” until we get further into the year and see how our finances/needs will justify the $1900.00 expense.
One more DeWalt vacuum has been approved for purchase (approx. $130.00 complete) as the HEPA filters have proven themselves very effective in controlling the dust within the shop.
Jeff Hansen mentioned that it’s time to confirm our reservation for the additional DISPLAY WINDOW across the hall. Mark Prose has spoken to the person involved and will follow-up on that connection.
John Gordon raised a concern about the shrapnel flying from the lathes. The roll down screen behind the Powermatic lathe is helpful but not adequate. Additional screening of some type is needed on BOTH sides. Perhaps something similar to a shower/hospital curtain that could be suspended by a length of conduit and ‘shower curtain hangers’ that could be tied back when not in use. Recommendations appreciated…
Ed Cheszek again expressed concern about additional Machine Orientation training classes and the need for MORE TRAINERS. Even classes where there is one trainer, we have found that two trainers for the same class is extremely helpful in keeping the classes moving.All monitors will be contacted to ask for volunteers.
TAPE MEASURES; The shop provides them., BUT they keep DISAPPEARING!!! Even though the belt clips have been removed, one or two of them VANISH almost every day. IF you find that you have one (or more) of them at home - PLEASE drop them off at the shop (discretely if you like). It’s an expense that the shop must absorb which impacts our bottom line.
Ed Cheszek also brought up the (very well received) EPOXY CLASS that was held here recently. Because the equipment required AND. The limitations on doing EPOXY work in the shop (due to ventilation issues) it was decided that only classes would have to suffice for now and that personal epoxy projects would have to be done at home…
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29 Dec 2021 08:52
Board Meeting Minutes from December 21, 2021.
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On December 21, 2021 a board meeting of the SBRWWC was held. Voting members Mark Prose, President; Jeff Hansen, Vice President; Russ Hardy, Treasurer and Scott Saxon, Secretary were present and Member-at-Large Harvey Gorman was absent. Advisory members Dan Carter, Ron Gustafson, John Gordon, Ron Hilbert and Ed Cheszek attended. Tom Marshall and Ed Valdez were absent. Prospective board members Dennis Briels and Charlie Anderson attended. The following matters were discussed and approved:
Russ Hardy updated the board on the club finances. The club checking account had a balance of $1,562 and the reserve account held $4,000. The club had 99 paid members. There were 51 early membership renewals and ten new memberships for 2022. Members renew at a cost of $80 until 12/31/2021. All new members and renewals on or after 1/1/2022 pay $100. A total of forty nine new members were trained in 2021. Seven members were trained in the use of the CNC machine and four members were authorized to use the lathes in 2021.
Ron Gustafson's team trained six new members in November. The signup sheet now has a waiting list in the event a scheduled person cannot attend. All new members must pay for training and sign the shop waiver before they sign up for training. Our six newly trained members are James Potter, Barry Feinberg, John Vanderwall, Jeff Prico, David Moretto and Jim Mabbott.
A shop orientation class to augment the machine operator's class was discussed and the board approved the class. This class will discuss project planning, purchase of materials and introduce tools not used in the machine operator's class. Instructors and dates for orientation class will be determined. A demonstration on the use of epoxy resin will be held and additional classes will be offered in the new year. All classes and demonstrations will be advertised on Groupworks and require members to sign up to attend. The next machine operator's class will be held on 1/4/2022 and has three students so far.
The new edge sander approved by the board is on backorder with no known delivery date.
The shop air compressor developed a leak and Robson was unable to repair the problem so a new compressor was ordered. The new compressor was damaged in shipping and returned to the vendor. No firm date was provided for delivery of another compressor and we will continue to use the leaking compressor until it can be replaced.
The new Flatmaster Drum Sander was purchased and set up in the shop. It has 220g sandpaper and should be used as a finishing sander to augment the drum sanders. There are no adjustments or sandpaper choices for the Flatmaster. It is currently connected to a shopvac for dust collection. Connecting the sander to the shop's dust collection system is under consideration.
Charlie Anderson totaled volunteer hours worked in the shop for 2021 and reported monitors have collectively worked 1700 hours. Tool maintenance, classes and training efforts increased that to over 2200 volunteer hours worked. Many thanks to all who volunteer their time to make the shop function. The board approved a training program for all monitors. The training will involve use of the major shop equipment and a review of monitor duties. Training frequency, instructors and topics will be determined. The classes will be scheduled around a meal time and the shop will provide pizza for all attendees. The first class will be held in February and all monitors will be notified.
The lathe operators group met on 12/9/2021. Eleven out of 17 authorized lathe users attended the meeting and created a lathe authorization process for all new lathe users. The board reviewed and approved the process and authorized the lathe group to adjust the process as needed. The new authorization process identified those club members who will evaluate new lathe users and the standard that must be achieved to use the lathes. The information regarding the lathe authorization will be maintained in the lathe administrative file. Any prospective lathe users should contact one of the authorized evaluators listed in the file and review the process to be prepared for the evaluation to use the shop's lathes. The lathe users group will continue to meet to discuss projects and any lathe issues. The group will advise the board on all aspects of the shop lathes.
Russ Hardy commented that the club has three databases to document members: the club's website, GroupWorks and the Quickbooks account. The board directed that all three databases should be reviewed quarterly to make sure they contain the same information. All three databases provide member information that is used in different ways and should be maintained at this time.
A review of the website determined that some forms are out of date and the club secretary was directed to review the forms and post current versions on the page.
A new form was introduced to reserve time on the CNC machine. John Gordon drafted the form and it will be posted near the CNC machine for use by authorized members. Only CNC projects expected to take more than one hour to run should be reserved. The reserved time should only be actual machine run time and not include programming time. The user should be ready to run the project on time. The reservation process will be reviewed as necessary.
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23 Nov 2021 08:44
Member meeting minutes for November 18, 2021
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A membership meeting was held on November 18, 2021 at 5pm. Sixteen members attended the meeting along with ten board members and advisors. Treasurer Russ Hardy advised the club's finances were solid and reported $2,600 in our checking account and $4,000 in the reserve savings account. A club budget was approved by the board and we are budgeted to increase our reserve account in 2022.
Club membership renewals for 2022 were set by the board at The board at $80 if members renew before the shop closes at 4pm on Friday, 12/31/2021. All new members and anyone renewing after that deadline will be charged $100 for membership. Members can combine membership dues and locker rentals in one check if desired. Please do not start paying renewal fees until December 1, 2021. Renewal notice and rates will be sent to all members via Groupworks.
The composition of the Board of Directors was briefed to the members. Two vacancies were announced and the two candidates who expressed an interest in joining the board were identified as Charlie Anderson and Dennis Briels. No other candidates expressed an interest so the new board was created by affirmation and will consist of returning members Mark Prose, Jeff Hansen and Russ Hardy and new members Charlie Anderson and Dennis Briels. Be sure to congratulate the new board members and support everyone who volunteers to serve on the board since our club cannot function without their efforts.
All members were reminded to use care with all our equipment and to ask a monitor for help if there are any questions about how to set up or use a tool. Specifically it was mentioned that the Grizzly drum sander was recently damaged by members who used too much pressure on the drums. Sap or epoxy on the wood also recently damage the sandpaper. The drums should be cleaned after each use. The snap ring throat plate on the router table was also recently damaged and members should ask for help and take care when replacing router bits to avoid damaging the small metal clip that secures the plate. The edge jointer cutter heads were rotated because they were leaving grooves in the finished surface. The surface planer was recently damaged by a nail or screw left in the wood as it was run through the planer. The metal left a large gouge in the table surface. Any wood used on the jointer or planer must be free from all foreign objects.
All CNC users were reminded to recap the USB port on the handheld controller after each use to keep dust from entering the electronics.
A member question raised the issue of lathe and CNC certifications. These tools require special training and experience not offered during the basic machine operator's course that new members take. The board has authorized the creation of a lathe user's group that will include anyone certified to use the lathes. This group will advise the board on a certification process and other lathe related issues and will also serve to allow lathe users to work together and learn new skills. The first lathe user group will be held 12/9/2021 at 4pm in the shop. A CNC user's group will also be formed and a formal certification process will be created by John Gordon and Tom Marshall.
The club has sponsored classes and will continue to do so. Box making has been popular and will continue. Additional classes such as lathe buffing, project planning and a class on using epoxy will be offered. All members are encouraged to recommend any other classes to the board. A lathe tool sharpening class will be offered and all lathe users will be expected to take the class.
A member identified a craft cooperative called Xero Craft located in Tucson as a source for additional wood working training. They also offer 3-D printing and welding classes. They have a website that describes all the crafts and classes they offer and their membership levels and fees. This organization offers different woodworking training and classes and tools in other related crafts and could be a useful resource.
Members are reminded that Woodworker's Source offers the club a discount on all wood purchases and any purchase at the business provides a rebate to the club in the form of gift cards. These $25 gift cards are used to purchase supplies for the club and are given to monitors when reach 12 shifts for the calendar year. A raffle drawing was also held among the members who attended the meeting and four members were awarded gift cards
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23 Nov 2021 08:40
Board Meeting Minutes for November 18, 2021
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On November 18, 2021 a board meeting of the SBRWWC was held. Voting members Mark Prose, President; Jeff Hansen, Vice President; Russ Hardy, Treasurer and Scott Saxon, Secretary were present and Member-at-Large Harvey Gorman was absent. Advisory members Dan Carter, Ron Gustafson, John Gordon, Ron Hilbert and Ed Valdez attended. Prospective board member Dennis Briels also attended. Advisory members Charlie Anderson and Tom Marshall were absent. The meeting was called to order at 4pm and the following matters were discussed and approved:
Russ Hardy updated the board on the club finances. The club checking account had a balance of $2,600 and the reserve account held $4,000. The club had 99 paid members. The 2022 budget approved by the board at the last meeting had an estimated end of year surplus of approximately $5,500 based on current membership dues and anticipated expenses. The board held a discussion to determine the club dues for 2022 and decided to charge renewing members $80 if they renew before the shop closes at 4pm on Friday, 12/31/2021. All new members and anyone renewing after that deadline will be charged $100 for membership. The reduced renewal rate would lower the estimated budget surplus to $4,500.
Ron Gustafson's team trained four people in November. One person did not show up for the machine operator's class and did not cancel. The failure to attend or reschedule the machine operator's class has been a continuing problem and affects scheduling trainers. Due to this issue and some general confusion in our membership paperwork, Russ Hardy created a new member checklist that was discussed by the board. The checklist will be finalized and used to track the membership and training of new members. A policy change will include the requirement for everyone to pay the $20 machine operator's class fee and have completed the membership application and waiver before they can sign up for training. That fee is non-refundable if the person fails to attend or reschedule the training at least 24 hours before the class. The checklist will be kept with the new member's packet until every task is complete and the person is entered into our database as a member or occasional user. Monitors will be briefed on these changes.
Our four newly trained members are Michael O'Bleness, Dave Allison, Michelle Kembitzky and David Stalnaker
The SBRHOA funded our request for an edge sander and the new equipment will be purchased with the HOA covering 40% of the cost. The board also approved the purchase of a Flat Master tabletop sander at a cost of $925. This sander has been ordered but there is no delivery date. John Gordon requested the purchase of a new laptop battery for the computer used in CNC training and the board approved.
The shop air compressor developed a leak and Robson was unable to repair the problem so a new compressor was ordered. The new compressor has arrived at the vendor's warehouse but must be assembled and delivered to our shop. No firm date was provided for delivery and we will continue to use the leaking compressor until it can be replaced.
New lights for the lathes were approved by the board and have been purchased and installed. New highspeed steel spindle gouges were also approved but are on backorder. Replacement batteries for our drill/drivers have been received and will be used as the existing batteries fail.
In our continuing efforts to maintain cleaner air in the shop we replaced the Jet air filters with MERV13 & Carbon filters. We plan to replace them quarterly. Shop air quality has improved through the use of new filters and a change in some practices. Spot monitoring of air quality will continue and any issues will be addressed if they arise.
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07 Nov 2021 16:04
Board Meeting Minutes for October 28, 2021
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On October 28, 2021 a board meeting of the SBRWWC was held. Voting members Mark Prose, President; Jeff Hansen, Vice President; Russ Hardy, Treasurer; Scott Saxon, Secretary and Harvey Goldman, Member-at-Large were present. Advisory members Charlie Anderson, Dan Carter, Ron Gustafson, Ed Cheszek, John Gordon, Ed Valdez and Tom Marshall were also present. The meeting was called to order at 4pm and the following matters were discussed and approved:
Russ Hardy updated the board on the club's finances. The club made $830 in commissions from the Art Walk, plus another $488
in CNC sales for a total of $1,318 in revenue. The club currently has $4,325 in the checking account plus $4,000 in the reserve savings account totaling $8,325 and we're just 6-8 weeks from the next membership renewal cycle. Many thanks to all club members who participated in the Art Walk sale and the creation of the CNC items sold for the benefit of the club.
Russ Hardy also prepared a projected budget based on the income and operating costs over this last year. The budget items were discussed and a budget was approved that will be used by the board for financial planning next year. The budget document will be posted on our website.
Charlie Anderson reported the monitoring schedule was doing well and the shop was open almost all our scheduled days. A Monitor Continuing Education plan was discussed so monitors can learn how to use the various tools in the shop and replace blades on our major equipment. The board directed Charlie Anderson to develop training classes for monitors. The method and scope of the training will be discussed in future meetings.
Ron Gustafson reported five new members were trained in October and that Scott Saxon will become a new trainer to bring the total number of trainers back to six. Training for new members is provided once a month but a training session can be arranged for anyone who cannot attend the scheduled day.
The five new members trained in October were John Oszust, Keith Sebion, Rick Merritt, Dave Palenshus and Gary Truax.
The shop has two cabinet projects ready to start. These projects will build a storage cabinet for our bandsaw jigs and a cabinet for the beading group. Each cabinet will be built as part of a class so members can participate and learn basic cabinet construction skills. These project classes will be advertised on GroupWorks in the near future.
A user's group will be formed for the lathes. All certified lathe users will be in the user's group and receive all communications regarding lathe use and policy. Active participation will be up to the individual member. The user's group will formulate policy for lathe use and member certification and make recommendations to the board regarding issues involving the shop's lathes.
John Gordon and Tom Marshall were approved to create a certification process for members who complete the CNC training class they teach. The class will be updated and a formal process will be created so that trained users can be certified to work independently on the CNC machine. Consideration will also be made to create a CNC user's group similar to the lathe group mentioned above.
The air quality in the shop has been monitored for three months and our mediation efforts appear to have controlled dust and total volatile organic compounds. The carbon activated filters in the Jet overhead air filters appear to have helped. The board approved the replacement of the carbon activated filters on a quarterly basis at a cost of $60 per quarter.
The shop's main air compressor tank developed a leak that Robson was unable to repair so a new compressor was ordered by Robson and should be installed in November. Until then, the old compressor will be used. It should be shut off at night and will have to refill each day. It will also cycle on more frequently and monitors should be aware. There is no danger associated with using the tank until it is replaced.
A proposal was made to purchase additional lights for the lathes and the board approved the purchase of three lights at the cost of $420. The board also agreed to purchase four spindle gouges for the lathes at a cost not to exceed $140. The spindle gouges will help complete our set of traditional lathe tools that many new users are trained on a the Woodcraft classes recommended by the club.
The board also agreed to purchase a new set of carbide bits for the CNC machine. The bits will be used exclusively for club projects that are made for financial benefit of the club like the coasters and Pegs and Jokers game sets. The bits will cost less than $150.
The next board meeting will discuss the replacement of two board members for 2022.
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16 Sep 2021 18:37
Board Meeting Minutes for September 9, 2021
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On September 9.2021 a board meeting of the SBRWWC was held. Voting members Mark Prose, President; Jeff Hansen, Vice President; Russ Hardy, Treasurer; Scott Saxon, Secretary and Harvey Goldman, Member-at-Large were present. Advisory members Charlie Anderson, Dan Carter, Ron Hilbert and Tom Marshall were also present. The following matters were discussed:
Russ Hardy updated everyone on the club's finances. We currently have 101 paid members and a bank balance with $4,000 in our reserve account and $2,400 in our checking account. We are still tracking our monthly supply costs and after eight months we are spending about $400 a month on supplies. Additional time is needed to accurately determine monthly costs. The board agreed to create a club budget to address spending and management of the reserve account.
The SBR Finance Committee completed the review of our request for the purchase of a new edge sander for the shop. We should be notified if we are approved by November 2021. Our request was for a cost sharing with the club contributing 60% of the cost. The sander will cost $1,400 or less.
The monitor situation was discussed. Charlie Anderson contacted monitors who had not monitored very often and four were removed from the roster. Others promised to increase their monitor shifts. The schedule is doing well and we have been open all planned hours. There have been occasional issues with the monitor signup schedule and all monitors are asked to verify their shifts are correctly posted on a routine basis. Report any issues to Charlie Anderson. As a reminder any monitor/trainer who works 12 shifts in a year will receive a Woodworkers Source gift card worth $25.
The board discussed monitors working on personal projects during an assigned shift. The board voted to approve a change in our operating procedures to allow monitors to work on personal projects in some instances. The operating procedures will be changed as follows:
The primary duty of the Shop Monitor is personnel and equipment safety. The Shop Monitor may help users and provide guidance on safer ways of setting up tasks or using the equipment. The Shop Monitor may perform tool or shop maintenance. If all personnel in the shop are monitor-qualified the Shop Monitor may work on a personal project (similar to M/T time) as long as this does not distract from the primary task of ensuring personnel and equipment safety. If a non-monitor member enters the shop, the Monitor shall focus on oversight of that member’s activities
New members Tim Wagner and Scott Thorderson joined the shop recently. Dues to join the shop from now to the end of the year is only $50.
Our machine operator's training course is mandatory for all new members and has a $20 fee. The course fee must be paid at the time the training is scheduled and cannot be paid on the day of training. The signup list will be changed to reflect the required payment. Recently our instructors have had multiple new members fail to attend or reschedule their training which has frustrated the scheduling of instructors.
We have a requirement for anyone who wishes to use the lathes in the shop to document their training and experience and demonstrate basic knowledge and ability to a club member authorized to certify lathe use. Ron Gustafson, Jeff Hansen, Dan Carter and Russ Hardy are the only authorized personnel to certify someone to use the lathe. A formal certification document will be prepared and approved for this process and will be used to certify all new lathe users.
A project to build a cabinet for the beading craft group has been approved and will be scheduled as a class in October. Prior to that class a class to build a cabinet to store shop jigs will be conducted with dates and times to be announced. The class to build the cabinet for shop jigs will be presented as a class on how to plan and execute a project and include the use of our Festool collection.
The board approved the purchase of electrical extension cords for the new shop vacuums to make them easier to reach all areas of the shop.
Efforts to maintain clean air in the shop have largely succeeded with the adoption of a few new polices and some equipment. Monitoring of air quality has shown we have addressed dust and particulates in the air but still have an issue with Total Volatile Organic Compounds (TVOC). Our monitoring has shown that use of chemicals in the shop greatly increase TVOC levels. Please limit the use of CA glue commonly known as Superglue and always keep all chemical containers tightly capped when not in use. We installed activated charcoal filters on the Jet air filters and will continue monitoring air quality. We will also contact Robson to see if additional filtering can be done through the building's air conditioning system.
The SBRWWC intends to participate in the annual Art Walk in SBR on October 23 and 24, 2021. The shop will be closed for work on those days so the tables can be used to display craft items for sale. Any member who wants to sell their items or help staff the shop is welcome. The club will collect 10% commission on any sales. More information to follow. Anyone who plans to sell their items should plan to help staff the shop.
Following the board meeting a general membership meeting was held. Six members attended and they were apprised of the club's finances and training plans. The planned classes to build cabinets were discussed. A member requested some instruction on epoxy use and a class or seminar will be planned and offered. A member requested the sanding table be kept stocked with fresh sandpaper. Sandpaper will be kept in the locked monitor's cabinet and any monitor can provide fresh sandpaper if needed. Everyone was also reminded that the yellow orbital sanders still need to be checked out from the monitor due to past abuse of the sanders.
Dennis Briels advised he repaired two drawers in the tool cabinets and created a device to hold the vacuum cleaner attachments to make them easier to access. Many thanks to Dennis for these and other shop improvement efforts.
It was suggested that we divide our shop cleaning into two sessions, one in the evening to clean the dirtiest and most dust prone areas of the shop so that the airborne dust can settle to the floor so the following morning the cleaning session can perform the routine machine and floor cleaning. The board agreed to set up two cleaning sessions and define tasks for each session for September's shop cleaning.
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30 Jul 2021 08:40
Board Meeting Minutes for July 22, 2021
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On July 22, .2021 a board meeting of the SBRWWC was held. Voting members Mark Prose, President; Jeff Hansen, Vice President; Russ Hardy, Treasurer and Scott Saxon, Secretary were present. Advisory members Charlie Anderson, John Gordan, Dan Carter, Ed Cheszek, Tom Marshall and Ed Valdez were also present. The following matters were discussed:
Russ Hardy updated everyone on the club's finances. We currently have a bank balance of $8,300. The club's reserve savings account has been created.
Dan Carter and Russ Hardy prepared and submitted a detailed request for a 6" belt sander as part of the annual HOA budgeting process. We must wait the HOA decision regarding the purchase or cost sharing for the new equipment.
The monitor statistics show we are keeping the shop open on our scheduled days. A few monitors are working extra shifts to maintain our schedule. All monitors are reminded to work one shift a month to support the club. Charlie Anderson will send an email to any monitor who has performed three for fewer shifts this year to see if they wish to remain a monitor. Any member is encouraged to become a monitor.
A training class has been prepared to teach basic cabinet building based the construction of a cabinet for the beading club. In preparation for that class the board approved the purchase of one sheet of plywood to construct a cabinet to store all the bandsaw jigs to get them off the floor and make them easier to access. This simple storage cabinet build will will assist in planning the class for the beading club cabinet.
Club members have raised concerns regarding the dust in the shop and the related health issues. The board takes this concern seriously and discussed how the club can create and maintain a cleaner and healthier environment. The board agreed to purchase an environmental monitor to evaluate the air quality in the shop. The board also agreed to the following purchases and changes to current shop procedures:
1. Compressed air will no longer be used to clean equipment, surfaces or the floor. Any compressed air use to clean filters or yourself must be done outside the back door of the shop.
2. Dust collection devices will be purchased for all three lathes as they produce much of the dust in the shop. Ed Cheszek donated one device and the club will purchase two more. The cost for two dust collection devices and related fitting and hose to connect them to our dust collection system will cost less than $500.
3. To assist in cleaning equipment, surfaces and floors two replacement HEPA rated shop vacuums will be purchased. These will be used in lieu of compressed air. The three small silver shop vacuums will no longer be used as they are inexpensive models that likely contribute to the dust problem. Research indicated that DeWalt shop vacs were the best value and the 2 vacuums plus extra HEPA filters should cost less than $600.
4. The overhead air cleaners will be used whenever the shop is open and run as long as the shop is open. Research indicated that they should be used at the medium setting to adequately cycle the air in the shop. Filter cleaning and replacement will be addressed after the new policy is evaluated.
5. Any sanding performed in the shop must be done at the downdraft sanding table or with the Festool sander. The orbital sanders can be connected to the yellow Karcher vacuum in a fashion similar to the Festool tools if the project is too large for the sanding table or the table is occupied.. A washable filter for the sanding table will be purchased for $70 in order to evaluate it's utility and durability over the disposable paper filters currently in use.
6. Shop policy will recommend wearing a dust mask just as hearing protection is recommended. Any member with dust sensitivity should consider researching and purchasing a mask with appropriate filtration to reduce any health concerns.
Art walk will be held on October 23-24, 2021. Anyone wishing to sell their crafted items from their home or at the shop must register with Linda Shannon-Hills and pay a fee of $10. The woodshop will be closed for work those days and instead the shop will be used to allow any member to display and sell their items. Any seller must pay the registration fee and agree to help staff the shop during the sale. The window display will be used for selling space so anyone not participating in the sale must remove their items by October 22, 2021.
The woodshop will have access to the extra display area next to the bathrooms for August and September. The space will be used to highlight items made by the CNC machine so any CNC items will have extra space those months. Mark Prose will look into promoting that space in a Ranch Roundup article.
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05 Jul 2021 15:29
June 2021 Board Meeting Minutes
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On June 30,.2021 a board meeting of the SBRWWC was held. Voting members Mark Prose, President; Jeff Hansen, Vice President; Russ Hardy, Treasurer; Scott Saxon, Secretary and Harvey Goldman, Member-at-Large were present. Advisory members Charlie Anderson, Dan Carter, Ed Cheszek and Ron Gustafson were also present. The following matters were discussed:
Russ Hardy updated everyone on the club's finances. We currently have 88 paid members with a bank balance of $8,238. We are still tracking our monthly supply costs and after six months we are spending $327 a month. Additional time is needed to accurately determine monthly costs. The board agreed to designate $4,000 of the club's balance as a reserve to be held in a savings account. The total amount of the reserve and its specific purpose will be determined at a later date.
The CNC machine finances were discussed: The portion of our CNC machine that the club paid for was $3,585. The current debt balance is $503 and the board agreed the debt has been reduced sufficiently to remove the restrictions on the sale of CNC made items. The new policy will be that any project made or enhanced on the CNC machine can be sold and 10% of the sale price will go to the club. This is the same as the policy for any item made and sold by any member of the club. The board also approved a per hour charge for design and machine use for any item made or enhanced for someone who is not certified to use the CNC machine. The charge will be $10 for any member and $20 for any non-member for each hour or portion of an hour used to design and cut a project. Only certified CNC users can operate the CNC machine for any purpose.
The board discussed the purchase of a new edge sander for the shop. A request will be made to the Robson/HOA board to help with the cost of the new machine. Dan Carter will research the available products and prepare a written request for submission in August 2021.
The monitor situation was discussed. It has been difficult to get monitors to fill all available shifts since summer started. A review of shop use revealed some afternoons are not very busy and there was a discussion of closing the shop a few of these afternoons. All monitors are encouraged to perform 12 shifts a year. Monitors who fail to meet the minimum requirements are reminded that they will lose the privilege of working in the shop on monitor only days and the ability to sell products in the front window as well as maintain a storage drawer in the shop. The board decided to not reduce shop hours for the summer but if a shift is not filled the shop will not be open as scheduled. All members need to check the online schedule to confirm a monitor is available when the shop is scheduled to be open.
Five new members took the machine operator's course in June. The machine operators course in available once a month and there has not been any problems scheduling trainers for the classes. The five new members are Mike Moffat, Pam Ryan, John Tedeschi, Jes Chase and Jim Killacke.
The beading craft group is submitting a request to Robson/HOA for funding to build a cabinet. If approved, the shop will teach a cabinet building class using the materials provided by the beading group. No date has been selected as the funds for materials have not been approved.
A replacement hose for the connection between the dust collection motor and dust barrel has been obtained. The torn hose will be replaced soon. All monitors are reminded to be careful when checking the dust barrel or replacing the bag so that the hose is not damaged in the process.
A discussion of the table saws was held. No specific safety issues were mentioned and no additional jigs or accessories were suggested.
The board approved the purchase of electrical extension cords that can be hung above two of the work tables so extension cords do not have to be pulled from the walls and create tripping hazards.
The board approved the purchase of a new parting tool for the lathes. The existing parting tool gets extensive use and has been sharpened so many times it has become difficult to use.
The SBRWWC intends to participate in the annual Art Walk in SBR on October 23 and 24, 2021. The shop will be closed for work on those days so the tables can be used to display craft items for sale. Any member who wants to sell their items or help staff the shop is welcome. The club will collect 10% commission on any sales. More information to follow. Anyone who plans to sell their items should plan to help staff the shop.
The board approved the request of member/monitor David Stark to become the assistant maintenance person to work with Dan Carter to maintain our tools and machines.
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29 Jun 2021 09:41
May 2021 Board Meeting Minutes
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On May 20.2021 a board meeting was held. Voting members Mark Prose, President, Russ Hardy, Treasurer and Harvey Goldman, Member-at-Large were present. Advisory members Charlie Anderson, Dan Carter, Ed Cheszek, Ron Gustafson, Jeff Hansen, John Gordon and Tom Marshall were also present. The following matters were discussed:
Doug Redfield resigned as a board and club member. After a short discussion Jeff Hansen volunteered and was appointed as Vice President for the remainder of the year.
The April Financial Report was presented. The Club has $8661 in the bank, the run rate for normal operations for the past four months is $1290, the internal amortization on the CNC is about $1300, and there are 80 members.
A discussion on router table use and accessories determined the router has a variable speed control built into the router and featherboards were provided when the shop was set up. The featherboards are in the drawers at the router table and the monitors will be briefed on the variable speed control feature. A small parts holder was discussed and the board agreed to purchase one to make handling small pieces easier and safer.
The board discussed lathe tool rests and agreed to purchase two rests for small bowl work to augment the existing rests. The rests were purchased from a lathe user at a discounted price of $125.
A discussion was held concerning the computer used for CNC projects and the board agreed to purchase a new monitor for the CNC computer identical to the monitor used at the shops desk. A larger monitor was needed to display the necessary graphics to create CNC programs. Some issues regarding CNC computer errors and the software version were mentioned and Tom Marshall agreed to investigate the matter.
Charlie Anderson provided an update on monitor stats and training of new monitors. Monitors should check the updated information concerning the number of shifts worked for each monitor. Monitors are asked to work 12 shifts a year so the shop can stay open.
Ron Gustufson advised five new member orientations were done in May and two are scheduled for June. There are currently six trainers and the load has been manageable.
Classes for 2021 were discussed and a project development class to teach how to plan and execute a project is planned. The crafting club has requested a cabinet be build for the beaders and a summer class to teach how to build a cabinet is under development. Robson agreed the cabinet could be added to the room. A duck carving demo is being prepared for some time in June to show the major steps and see if there is interest for full training session.
The panel saw provided with the shop was never used and took up space. It was difficult to use and store so Robson agreed to take the saw for one of its maintenance shops. All sheet goods should be cut on the table saws.
The tool board is disorganized and an effort will be made to set it up so the tools are easier to find and access. Overhead lighting has also been added. The board members will work on reorganizing the tools in the coming weeks.
The excess wood in the shop was mentioned. Much of the wood has been in the shop for a long time. A review of the material in the shop determined most of it was stored for shop use in jig building or left over from shop sponsored projects. The shop policy is that no personal wood can be stored in the shop as we just don't have the room. Projects in glue-up can be left overnight if necessary but a name and phone number must be posted on the project and the member must remove the clamps and item the next day the shop is open. As a reminder, most glue ups do not need to be clamped more that an hour since the glue we provide dries that quickly.
New forstner bits were purchased and those bits will be maintained in the cabinets above the monitor desk so they can be checked out when needed. Please be mindful of the drill press speed when using the forstner bits and do not continue drilling if they are burning the wood. Multiple short applications of the bit is less likely to damage the bits.
The CNC users discussed making game sets for the card game Pegs and Jokers that can be customized and sold to players. Pricing for each set will be determined.
The stop switch on the surface planer was replaced just prior to the meeting.
Several members have requested a woodworking vice or another bench vice. The board agreed to purchase another bench vice and install it on the work table near the sanding downdraft table. Members should see the new vice soon.
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22 Apr 2021 11:23
April 2021 Board Meeting and Member Meeting Minutes
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On 4/16/2021 the SBRWWC Board met. Mark Prose, President; Russ Hardy, Treasurer; Scott Saxon, Secretary and Harvey Goldman, Member-at-Large were the elected voting members present. Additionally the following advisory members were present: Charlie Anderson, Monitor Coordinator; Dan Carter, Maintenance Coordinator; Ed Cheszek, Class Coordinator; Ron Gustafson, Training Coordinator and Jeff Hansen Advisory Member. The following information was discussed:
Russ Hardy briefed the board on the club's finances. There are currently 77 dues paying full members and the club has $9,100 in the bank. The club originally contributed $3,500 for the purchase of the CNC machine and has used training classes and the sale of CNC produced items to reduce that debt to $1,200. Jeff Hansen, Tom Marshall and John Gordon were responsible for much of the debt reduction this year. Window sales of items produced in the shop stood at $217 this year. Russ Hardy is tracking the cost of consumable and replaceable supplies and so far estimated we spend about $350 a month to keep the shop operating. Additional costs include the management of our web site and insurance. Russ will continue his efforts to categorize and track expenses so the board will have a better understanding of the monthly costs to operate the shop. Russ also suggested the board create a working group to plan for future upgrades and enhancements for the shop. Jeff Hansen was selected to form and guide this group.
The discussion concerning the acquisition of additional Festool tools was completed and the board chose not to purchase or request the HOA to purchase any additional Festool tools for the shop. The Festool tools are not utilized by very many users and require set up time that makes using other tools easier. Mark Prose did propose the purchase of an additional track and connector so we could join our existing track and extend it to eight feet allowing the track saw to cut larger boards. The board voted and approved the purchase of an additional track and connector but no other tools or accessories.
The carpenter saw and back saw in the shop were dull and replaced by two Irwin hand saws. The fine detail Japanese saw blade was also damaged and due for replacement. The board voted to purchase the Irwin hand saws for the shop and not to sharpen the other hand saws or replace the fine Japanese saw blade for the time being. It was cheaper to purchase new saws than sharpen the existing saws. If users are impacted by this decision board members should be notified so the matter can be revisited. The dull saws will be stored in the Shop Manager's cabinet in the event the board decides to sharpen them.
The 12" miter saw was discussed. The saw has never been popular among users but does function as needed if used properly. The board decided not to replace the miter saw at this time. Dan Carter will look at the sliding mechanism to see if the brake can be adjusted. Monitors will be asked to make sure users are familiar with the adjustments of the saw and use it properly. The board approved the purchase of a new blade for the miter saw to improve performance.
Ron Gustafson and his training staff trained five new members in March and one so far in April The training schedule was modified during the pandemic restrictions so only one student and one trainer were in the shop at the same time. Due to the easing of restrictions, the training will return to groups of three students and two trainers in June 2021.
Ed Cheszek will post another box class to be taught by Dan Carter for April 2021. Ed is also working with member John Callahan to offer a bird carving class in the near future. The class will include a demonstration and hands-on carving with shop and instructor tools.
The board opened the shop on Thursday's during the winter but a lack of monitors and the expected drop in use over the summer motivated the board to return Thursday's to monitor time. New shop days as of 5/1/2021 will be Monday, Wednesday, Friday and Saturday. Tuesday is a training day or monitor time and the Thursday and Sunday will be monitor time. Monitor time allows monitors to work together in the shop as a benefit for volunteering to work one shift a month and keep the shop open on designated days.
Operation of our dust collection system was discussed. General cleaning and maintenance will be reviewed and monitors will receive additional training on making sure the drum is sealed properly each time the bag is checked or replaced. The monitors will also be reminded on the proper procedure for reading the vacuum gauge so we have consistent and correct readings necessary for proper maintenance.
The board voted to purchase a Formica material from Hood Distributors to re-surface the work tables. The material is $40 a sheet and the board voted to purchase three sheets so all tables can be done. Monitors need to ensure users clean up glue promptly so the new surfaces are not damaged.
The SBRWWC membership meeting was held immediately following the board meeting. Sixteen members, including board members, were present for the meeting. A raffle was held for three Woodworker's Source $25 gift cards. The membership was briefed on the current club finances and the need for more monitors to sign up for shifts.
Members were reminded that the orbital sanders have been moved to the monitor's supply cabinet and must be signed out for use. This action was taken because the sanders were used improperly and repeatedly damaged. The improper use included sanding without sandpaper and using too much force when sanding.
Members were asked to use compressed air to clean the bandsaws after use and limit the cutting of green/wet wood because it gums up the blades and bearings.
The drum sanders have had recent issues with member sanding epoxy that was not fully cured or exposed glue on joined boards that damage the sand paper rolls and necessitate replacement of the sandpaper.
Dennis Briels crafted a forked stick to keep the dumpster lid up while dumping our waste. The stick will be kept by the back door.
A request was made for additional CNC classes. Tom Marshall will be requested to schedule additional classes.
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07 Mar 2021 16:52
February 2021 Board Meeting Minutes
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The problem with our web page has been resolved and future postings will be more timely. Here are the February meeting minutes:
A meeting of the SBRWWC board was held at 4pm on February 11, 2021. President Mark Prose, Vice President Doug Redfield, Treasurer Russ Hardy, Secretary Scott Saxon and Member-at-Large Harvey Goldman were present. Advisory board members Charlie Anderson, Dan Carter, Ed Cheszek, Ron Gustafson, Jeff Hansen, Ed Valdez and John Gordon were also present. The following matters were discussed:
Treasurer Russ Hardy advised the club had just over $7,800 at the end of January 2021. We have 67 members who either renewed or joined the club. Russ planned to create a monthly cost estimate to run the shop after a couple of months operation in 2021. A new member who paid for a part-year membership and training in 2020 never took the training or used the shop. The board agreed to let him apply the $70 he paid last year and did not use to a full membership this year. He completed training in January 2021 and paid $50 combined with his prior payments for a total of $120 for 2021.
Doug Redfield agreed to become a mentor for new members in the shop. He will get contact information from Russ Hardy so he can arrange to meet each new member and help them get started by introducing them to shop procedures and other members. All new members who joined in 2021 should expect contact from Doug in the near future.
The board reviewed the operating procedures for the shop over that last few months in an effort to update them so they reflect current usage and policy. Additional discussion was needed concerning monitor duties and limitations before the updated procedures can be approved.
Each year Robson/HOA allow clubs to submit requests for enhancements to their club. We received HOA money to help purchase the CNC machine in 2019 and the board is considering what to request for 2021. One possibility is the purchase of additional Festool tools but there was no agreement on which tools or the need for additional Festool products. The requests are not due until October 2021 so the board will continue to entertain ideas on what if anything to request and discuss at future meetings.
The window display where monitors can sell items they create in the shop was crowded. The club was allowed to display some items in the unused window across the hall for February and possibly March to alleviate the crowding problem for now. A permanent solution was approved by the board. All monitors who display items in the window for sale will need to add the date the item was placed in the window on the sales tag and older items will have to be taken out to make room for newer items as needed. If the display window is too full to display any new item, the monitor with the oldest items should be contacted and asked to remove the items to make room. All items can be returned as space is available. Three months is a reasonable amount of time to display an item before it is eligible to be replaced by a newer item. All monitors are asked to review their items in the window and date each item or remove it to make room before the end of March 2021.
Charlie Anderson continued to work on monitor instructions and has a draft in the monitor handbook kept at the front desk. The instructions cover shop procedures and monitor duties. All monitors are requested to review and comment on the instructions. Charlie will compile the comments and present updated instructions for approval by the board at some point in the future. He also created tip sheets for each major tool in the shop. These sheets are designed to be a quick reference for the capabilities and limitations of each tool. These sheets are in the monitor handbook and also need to be reviewed.
Ron Gustafson and the training team trained four new members in February and have five registered for March. Additional training times can be added to accommodate new members if needed.
Ed Cheszek updated the board on training and classes. One box making class was held in January 2021 and another box class is scheduled for March 2021. A third box class will be scheduled. An end grain cutting board class will be held in February 2021. Jeff Hansen has created two new classes to make a knife block and a wireless cell phone speaker. The board agreed to spend $60 to purchase the jig and drill bits needed for these projects and Jeff will prepare the classes and determine the cost of materials so they can be offered in the near future. He will place examples of the knife block and speaker in the display window to advertise the class.
Dan Carter is the lead maintenance person for all equipment in the shop. Mark Prose suggested and the board approved the creation of a maintenance team to assist Dan. Individuals would agree to be responsible for maintenance on a piece or group of tools under the direction of Dan. Any monitor interested in joining the maintenance team should contact Dan Carter to learn more.
A proposal was made to allow monitors to work alone in the shop if they only performed limited work on select tools. The Quail Creek woodshop allows this and the board was asked to consider a similar proposal. The board did not think working alone in the shop for anyone was a good idea. The proposal was denied for safety reasons. No work can be done in the shop outside scheduled open time unless two monitors are working together. In an effort to help monitors communicate a desire to work with each other in the shop, Russ Hardy is creating a group text that would allow monitors to post times they intend to work in the shop and ask other monitors to join them. This should make is easy for a monitor to get another monitor partner to work safely in the shop. The board also agreed to post new monitor time evening hours on the schedule. Evening hours, 4-8pm, will now be considered "M/T" time unless it is reserved for training or classes.
Ed Valdez reminded everyone that the website had recent technical problems. The shop calendar and monitor sign up is working but any group communication should be done through GroupWorks.
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07 Mar 2021 10:10
January 2021 Board Meeting Minutes
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A problem with our web page resulted in a delay in posting items. Here are the January board meeting minutes:
A meeting of the SBRWWC board was held at 3pm on January 14, 2021. President Mark Prose, Treasurer Russ Hardy and Member-at-Large Harvey Goldman were present. Advisory board members Charlie Anderson, Dan Carter, Ed Cheszek, Ron Gustafson, Jeff Hansen and John Gordon were also present. The following matters were discussed:
Treasurer Russ Hardy advised the club started 2020 with $1653 in the bank and ended the year with $1,828. So far this year 59 members have renewed or joined the club and our current bank balance with the new membership dues is just under $8,000. Russ has also finished the change over to the new accounting software and updated the account categories. He is starting us on a cash accounting basis for all you accountants out there. Running costs like consumables will be tracked per tool category to enable the board to monitor spending on each category of tool. The new computer will be set up at the monitor desk and used for everyday shop operation in addition to accounting. No major changes should be noted by the monitors who use the computer while working. One locker space is still available for rent. The cost is $120 per year and must be rented for the entire year or prorated if rented mid-year.
The board discussed part-year memberships because someone renting a home in SBR inquired about a reduced membership. Any resident of SBR, owner or renter who can use SBR amenities is eligible to use the shop but no part-year memberships will be offered. All shop users must complete the machine operator's course and then either join the club for the yearly membership fee or pay the $10 daily fee to use the shop. Memberships purchased after July 31st will still be discounted to $50.
The board discussed making a request this year to the HOA to purchase additional Festool equipment. The tools mentioned were a track router, domino joiner, small orbital sander and a multi-function table. There was discussion regarding the necessity of another router and Ed Cheszek offered to sell his nearly new domino joiner to the club. Where to use or store the table was also an issue. The smaller sander generated a general discussion regarding the abuse of the existing orbital sanders which needs to be addressed before the purchase of another one is contemplated. A recommendation was made to request HOA funding of a storeroom or building to augment the limited storage space in the shop. All these matters needed further discussion at future meetings.
The storage cabinets above the monitor station will be repurposed to store items monitors need access to for daily operation of the shop like sandpaper, saw blades and sander pads. The space currently has the club's reference library. The magazines and books will be moved to a bookcase that will be built and placed in front of the monitor desk. All members are encouraged to review these materials for project ideas.
New clamps were purchased to replace the problematic green clamps. The broken green clamps will be thrown away and the semi-function clamps will be donated to the Golden Goose.
A new IT manager for the club is needed. Tom Marshall expressed an interest in the position and will contact Ed Valdez regarding the job. Anyone else interested should contact a board member. The IT manager works with our web manager to maintain our calendar and membership databases and generally keeps the computer system we use functioning.
Our shop operating procedures have been reviewed over several board meetings and are still under review. A separate board meeting to address all updates and changes to our operating procedures will be held and those procedures will be finalized soon. The operating procedures needed to be updated to reflect how we currently use the shop.
Ron Gustafson advised five new members were trained in January and two more have signed up for February. Training is only held once a month to assist in trainer scheduling. If the training date does not work for any new member, individual training sessions can be scheduled to accommodate any schedule.
Ed Cheszek advised a box making class has been scheduled in January and he is working on a project planning and layout course to assist members in getting a project started. Mark Prose is working on that class.
Following the board meeting, the general membership meeting was held at the La Hacienda Clubhouse at 4pm. Twenty two members attended the meeting including board members. The three new board members were introduced and Jeff Hansen was thanked for his tireless work as the president of the club since it opened. He received a standing ovation and a gift card, certainly enough to motivate others to join the board next year.
The club finances were discussed and major shop improvements were detailed to include new clamps, new router table lift mechanism, repaired roller stands, increased locker rental space, a jig for holding round objects on the drill plres and the CNC machine.
Any member should advise the board of classes they would like to see or any improvements that could benefit the shop. Advanced 2D and 3D classes for the CNC machine was mentioned at the meeting. A project planning class was suggested as well as a router to fit the platen/jig for making large circle cuts with a router. Ed Cheszek has a universal router base that might work.
It was recommended that the club reach out to former members who may not have rejoined the club because of concerns over how to start a project or how to use specific tools. It was noted there are several monitors willing to mentor members on their projects. All current members should reach out to any monitor or member for assistance or guidance and a project planning class will be arranged.
In an effort to increase the participation of monitors in the shop a program was established to provide $25 gift cards when a monitor achieved 12 shifts for the year. Each monitor who worked at least 12 shifts a year was also eligible for a drawing at the membership meeting for a free club membership, The drawing was held and Charlie Anderson was the winner.
The next general meeting for all club members is scheduled for April 15, 2021 in the La Mesa Room at 4pm.
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26 Dec 2020 08:30
December Board Meeting Minutes
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A board meeting of the Saddlebrook Ranch Wood Worker's Club was held on 12/17/2020 at 3pm. All five new voting members were present: President Jeff Hansen, Vice President Mark Prose, Treasurer Harvey Goldman, Secretary Scott Saxon and Member at Large Jay Hall. Additionally the following advisory members were present: Dan Carter, Ed Cheszek, Ron Gustafson, Ron Hilbert, John Gordon, Ed Valdez, Charlie Anderson, Doug Redfield and Russ Hardy.
The following matters were discussed :
A treasurer's report was provided by Russ Hardy. Russ was elected as treasurer to replace Harvey Goldman and took over the job in December for an easier transition. The club has $539 remaining in the 2020 operating budget. Russ reconciled the books when he took over the treasurer's responsibilities and reported all was in order. A full report will be given at the first meeting of 2021 to include recommended future accounting practices and our total budget including money carried over from last year. The CNC debt was discussed. When the CNC machine was purchased it was agreed that all proceeds from CNC projects would be used to retire the debt. The debt was $3,500 and to date $1,600 has been applied to debt retirement leaving $1,900 remaining to pay off. Once the initial CNC debt is paid off the restrictions on proceeds from CNC work sold by the shop will be revisited by the board.
Membership renewals stand at 25 for 2021. The renewal fee remained at $100 for a yearly membership and a discounted fee of $90 if the renewal was paid by 12/31/2020. Anyone planning to renew their yearly membership should visit the shop before the end of the year to take advantage of the discounted rate.
Lockers on the back wall of the shop are rented on a yearly basis to any member. Currently only one locker space (one half of a full locker) remains available. All lockers rent for $120 per year payable in advance. Locker space can be shared between two members if they wish to split the cost.
Ed Valdez discussed the new computer CPU. The board authorized the purchase of a new CPU and software for the monitor's desk so all membership tracking, web site operation and financial work can be done on one machine. The computer has been purchased and will be set up soon. The web site currently has some issues and members cannot update their personal information or change shifts between monitors. Those issues will be addressed by our web site manager.
Mark Prose received the new circuit board and repaired the ceiling mounted Jet air cleaner by the sanding table. The repair delay was caused by a defective part and technical issues. The Rikon lathe needed new parts and we are sill waiting on some parts to finish the repair. The lathe should be repaired within a week.
The entire board discussed the operation and maintenance of the bandsaws. No new accessories or operating changes are needed at this time. John Gordon agreed to fabricate a feather board jig to aid in resawing on the Grizzly bandsaw. If any member has any suggestions on accessories needed for the bandsaw please contact any board member or place a message in the suggestion box.
All reference books and donated woodworker magazines are currently stored in the cabinets above the monitor desk. John Gordon will organize the construction of a bookcase to hold these materials so the cabinet can be used to store frequently used supplies like bandsaw blades and sandpaper so any monitor can easily access these items. A sheet of plywood will be purchased to construct the bookcase. Keep in mind that only monitors or members capable of replacing the bandsaw blades or drum sandpaper should do so.
Charlie Anderson discussed the issue of monitors performing the required one shift a month. Based on his survey the number one reason monitors are not performing the required shifts was due to Covid 19 issues or concerns. We have managed to fill all our advertised shifts because a few monitors have volunteered for 20-30+ shifts this year, well over the required 12. All monitors are asked to sign up for any shifts they can so we can keep the shop opened as planned.
Ron Gustafson advised he and his trainers have provided 14 training sessions since June 2020 and have trained 14 new members. Six of the seven designated trainers plan to continue training in 2021. The board discussed changing the training schedule to only train on one Tuesday a month and offer multiple classes on that day. A second Tuesday can be added if demand is high. A new schedule will be drafted and signup sheets will be available in the shop.
The board discussed opening the shop another day a week and the everyone agreed. The shop soon will be open on Thursdays all day and the calendar will be adjusted so monitors can sign up for those shifts. Everyone felt another day was needed because the shop was getting crowded on many days and we have a limit of only eight members at one time under current safety rules due to Covid 19.
The board agreed to start classes again and planned for box making and cutting board classes to be announced in January. A class on bandsaw operation will also be created to teach members all the things a bandsaw can do and how to safely use the tool.
The board agreed to replace the forstner drill bit set because many of the bits are dull and cannot be sharpened. John Gordon will research the issue and suggest a set for the board to approve.
The board agreed to replace the green ratchet style clamps that are difficult to use and have started to come apart. Hand grip style clamps will be purchased when a good deal can be found.
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03 Nov 2020 13:39
October Board Meeting Minutes
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The board of directors and advisory members held a board meeting on 10/29/2020 at 3pm in the wood shop. Voting members Jeff Hansen (President), Mark Prose (Vice President), Scott Saxon (Secretary) and Jay Hall (Member at Large) were present. Advisory members Dan Carter, Ed Cheszek, Ron Hilbert, John Gordon and Charlie Anderson as well as the proposed candidate for Treasurer Russ Hardy were also present. The following matters were addressed during the meeting:
The budget was reviewed and we have a balance of $1,576 for 2020 and with the carry over from last year a total of $3,577 in the bank. We usually spend about $400 a month on supplies and repairs so we are fine for this year. We plan to purchase a new lift mechanism for the router table before the end of the year and just waiting for a sale price on the item selected. No other major purchases are expected this year.
The CNC machine was discussed as it related to retiring the internal debt from the purchase of the CNC machine. The board agreed when the CNC machine was purchased that any proceeds from the CNC training and sales of CNC produced items as well as CNC work done for anyone by the trained CNC members would be credited toward reducing the CNC purchase debt until it was paid off. The club paid $3,781 for the machine ( HOA paid $5,000) and we have earned $1,150 leaving a debt balance of $2,630. A $25 deposit will be required for any CNC work and design fees will be added to the order form. A new order form for CNC projects was created and discussed. Mark Prose will make the necessary updates and changes for board approval.
Membership dues for 2021 was discussed and it was proposed and accepted that the dues will remain the same at $100 for the year and only $90 if paid by 12/31/2020. The partial year dues will remain at $50 for anyone joining after 8/1/2021.
Replacement of worn brooms, brushes and glu-bot tips was proposed and approved so the new items should be in the shop soon. The roller supports for assisting with long boards on the table saw have been broken for some time. The adjusting lever is stripped and an effort will be made to repair the stands. If they cannot be repaired, the board will decide if new supports are needed.
All supplies were moved from the tall rear cabinets to the cabinets by the sanding table. These cabinets are accessible only by the shop managers. The shop managers are John Gordon, Ron Hilbert, Jeff Hansen and Scott Saxon. A bandsaw blade and selection of sand paper for the drum sanders will be moved from the shop manager's cabinet to a cabinet accessible by any monitor so those items can be replaced easily if needed without trying to contact a shop manager.
A monitor survey was recently distributed and Charlie Anderson briefed the board on the results. Based on the survey most monitors are satisfied with the system and no further incentives are planned. The survey results supported the requirement of working at least 12 shifts a year. Due to the pandemic health concerns no action will be taken against any monitor who does not feel comfortable working in the shop. The board discussed changing the 12 shifts a year to a recommendation and accepting anyone who wishes to work fewer shifts, especially part-time residents. The board also discussed requiring anyone who has not monitored at all in a 12 month period to take the monitor orientation again before returning to monitor duties. These matters will have to be discussed further before adoption.
It should be notes that the shop has managed to remain open for all scheduled hours but only because a few monitors have worked many more shifts than required. As long as a few monitors volunteer to perform a majority of the work we can expect to have our regular hours even without all monitors working 12 shifts a year. Our goal to have each monitor work 12 shifts a year so we can maintain or even expand our hours in the future and be fair to all monitors.
The shop's Operating Procedures were reviewed and some of the policies were updated or changed. Additional review was needed and the board will have to finalize the new operating procedures and approve them in the near future. Most of the updates or changes were made to reflect how we actually work in the shop and to clarify policies. The original Operating Procedures were adopted from other clubs because we did not know what we needed when the shop first opened. The revised Operating Procedures document will be published when it is completed and approved by the board.
The proposed board members for 2021 were revealed. Two members came forward to work on the board and the 2021 board is expected to be as follows: Mark Prose - President; Doug Redfield - Vice President; Russ Hardy - Treasurer; Scott Saxon - Secretary; and Harvey Goldman - Member at Large. Jeff Hansen as been the President of the club since opening. He will remain on the board as a non-voting advisory member to assist in a smooth transition for the next year.
We were unable to secure a venue for a general meeting for the wood shop before the end of the year due to health and safety restrictions. We have submitted for a suitable venue for three quarterly meeting and one general meeting for 2021 and hope to resume a normal meeting schedule next year.
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11 Oct 2020 13:05
Lockers for rent
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The shop managers moved tools and supplies out of the last two lockers on the back wall of the shop. Each locker is divided into two rental spaces and available for annual rent by any member. The rent is $120 per calendar year and must be paid for the entire year at time of rental. Lockers rented after January 2021 will be prorated for the remainder of the year. Lockers can be shared by two or more members who wish to split the yearly cost. See the monitor on duty to rent a locker or ask any board member about the program. The lockers are useful to store supplies and tools frequently carried to the shop. All proceeds from the locker rental support the shop's budget.
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30 Sep 2020 07:34
Membership Meeting schedule for 2020
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General Membership Meeting dates for 2020 are listed below. These meetings will be held at 6:00 PM at the Hacienda Club House in the LaMesa room.
Due to the Corona Virus protocols in place at SaddleBrooke Ranch, we are not able to host a membership meeting. The board will continue to meet and post the minutes of these meeting for all members to review.
Thank you for your understanding.
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30 Sep 2020 07:30
Board Meeting Minutes 9/27/20
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The SBRWWC board met on September 22, 2020. All five voting board members were
present: Jeff Hansen, Mark Prose, Scott Saxon, Harvey Goldman and Jay Hall. Also present
were advisory members Dan Carter, Ed Cheszek, Ron Gustafson, Ron Hilbert, Ed Valdez,
Charlie Anderson and John Gordon.
The following issues were discussed:
Harvey Goldman provided an update to the finances and provided a one page summary sheet.
This sheet will be posted in the woodshop so members can see the finances. The club spends
$400 a month on supplies and consumable items based on a review of the budget.
Membership dues for next year was discussed but will not be decided until the next board
meeting. It is expected the dues will remain the same this year, $100, and include a $10
discount if paid before 12/31/2020. Creating a reserve fund was briefly discussed and will be
discussed again at the next meeting.
Charlie Anderson agreed to be the monitor coordinator to relieve Dan Carter from the
responsibility. Dan Carter will take over maintenance and repair of the shop equipment and
continue to train monitors. The club still has a problem with monitors working sufficient
shifts to keep the shop open for the advertised hours. Charlie Anderson will poll all monitors
via Groupworks to determine why some monitors are unable to work the required shifts. He
will also remind all monitors of the incentives for monitors and report the findings during the
next board meeting.
Ron Gustafson reported that eight new members have been trained since the shop reopened.
Five trainers have done a majority of the training. A problem concerning retraining
individuals who only use the shop infrequently was discussed. Right now there is no
mechanism to identify how frequently members use the shop. Supplemental training can be
discussed when regular project oriented classes are offered again as health and safety allow.
The Jet 22-44 sander has been repaired after waiting for the conveyor belt to be shipped. The
problem with the sander was related to sanding thin material so new limits have been placed
on the sander. No sanding anything a 1/4 inch or less without the use of a sled.
Additional storage cabinets have been made available and the shop managers will organize
the shop supplies in an effort to open up new rental cabinet space in the back of the shop.
Woodworking magazines will be taken out of some cabinets and placed on a rolling bookcase
so they are more accessible to members.
The board voted unanimously to upgrade the router table lift mechanism. A new lift system
from Rockler will be purchased before the end of the year. The cost will be around $400 and
should solve the continued difficulty members have had with the router table.
John Gordon reminded all CNC users to consult the fee schedule for all non-personal CNC
work and that the board will modify this schedule to address member requests and all outside
requests. The money is collected and credited specifically for the CNC machine to pay off
the large initial cost of the machine. That restriction will be reviewed by the board regularly.
New board members are needed for three positions that will be open in 2021. A general
membership meeting cannot be held this year because no venue is available that meets current
health and safety requirements. Alternate meeting options are under review and anyone
interested in seeking a board position should contact any board member.
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22 May 2020 15:28
Reopening the Wood Shop, new procedures
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SaddleBrooke Ranch Arts and Technology Center
Wood Shop
In observance of government guidelines and HOA direction, the following procedures for the use of the wood shop will be necessary. If you are in an at-risk category, please consider carefully the risks before returning to the studio. If you are feeling sick or have a fever, please do not come to the wood shop. Staying healthy and safe is your primary consideration.
These restrictions will allow us to enjoy our studio again while practicing social distancing and sanitation issues. The HOA and the wood shop will review and update these guidelines as necessary to ensure the health and safety of our community. This plan must be followed by all members until further notice. No guests will be allowed in the studio.
Failure to adhere to any of these guidelines may result in removal of studio privileges after initial warning.
Set up:
One entrance and one to exit the CATC building
Studio doors will remain propped open while studio in session
Monitor will sign members in
Only one person per table/station
Temporary maximum capacity is 8 to ensure social distancing
Scheduling:
Hours will be determined by monitor availability. Please check the website for
weekly schedules.
Monitor must be present and will remain closed if not available
Should maximum capacity be reached, time limits will be set if needed
All classes are temporarily suspended. Machine Orientation will be allowed for
new residents Working in studio:
Wearing a mask is strongly recommended. You must provide your own
Any shop items must be sanitized before putting back
Members stay a minimum of 6' apart throughout the session
Sanitizing:
When a member concludes their work in the studio, they must disinfect their
entire work area
Monitor to disinfect all surface areas periodically
HOA to provide sanitation supplies
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13 Mar 2020 07:14
New Policy for Power Sanders
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We have seen numerous cases where the life expectance of the sandpaper used on the various power sands is cut short. You may have had the experience of bringing your project to one of the stations only to find the sandpaper is not useable and you have to delay your project or look for a less than desirable alternative method.
While there is no full proof way to manage this, we are implementing a new policy for all the power sanding stations. It requires that when you complete your operation on a power standing station, you clean the sandpaper with a sandpaper eraser. We have purchased erasers for each machine, so when you finish your project, clean the sandpaper. If you have questions on how to use the sanding eraser, the monitor will assist you.
We all enjoy our shop and the sanding stations help achieve our desired goals. Let's make sure everyone has a great experience.
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04 Feb 2020 16:36
2020 Annual Meeting
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The date for the Annual SBRWWC Membership is set for October 22,2020. This meeting will take place in the LaHacienda Club House, in the LaMesa room @ 6:00PM. During this meeting, we will elect three new directors, and review the past year. Please put this on your calendar, this is your chance to shape the direction of our club.
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03 Dec 2019 14:34
2020 Board of Directors and Advisors
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Jeff Hansen, President
Mark Prose, Vice President
Scott Saxon, Secretary
Harvey Goldman, Treasurer
Jay Hall, Director
The following are advisors to the Board:
Ron Gustafson, Training
Dan Carter, Monitors
Ed Cheszek, Events
Ed Valdez, IT
Ron Hilbert, Shop Manager
John Gordon, Shop Manager
Jay Hall, Shop Manager
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03 Dec 2019 13:54
2020 Membership/Renewal Dues
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The Board of Directors voted to set the 2020 dues for SBRWWC the same as it was last year. 2020 Dues are $100 for the year. If you pay before January 1, 2020, the cost is $90, a 10% savings. On January 1, 2020, the dues will go back to $100. Anyone joining the club after August 1, 2020, will pay a reduced rate of $50 for the balance of 2020.
You can make your payment by check, made payable SBRWWC, and drop it off at the monitors desk. The monitor will give you a receipt.
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07 Sep 2019 13:59
Updated Planer and Joiner
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We have upgraded the cutter heads on both the Joiner and Plane. The new cutter heads cut cleaner and significantly reduce the sound associated with using the machine. As a bonus, maintenance cost will be reduced.
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02 May 2019 10:58
Detail on calendar times.
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Exact times for various items on the calendar--
Equipment Orientation: Tuesday 8:00AM - 11:00AM
Thursday 4:00PM - 8:00PM
Cleaning: Starts at 8:00 AM, usually done in under an hour
Monitor Training: Starts AFTER SHOP CLEANING.
Membership Meeting: Starts at 6:00 PM
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11 Nov 2018 17:53
Welcome to the News Feed for the SBR WoodWorkers Club
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Welcome to the News Feed for the SBR WoodWorkers club. We will announce our news here. You can sign up for email notifications ("alerts") to be sent to you when news items are posted here.
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